Can we move from YAROOMS to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is YAROOMS priced compared to Awaio?

YAROOMS has three tiers at a flat monthly price per user band, billed monthly or yearly. Parking and API access are in the Enterprise tier, and room displays and visitor management cost extra. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Does Awaio work with Microsoft 365 and Teams?

Yes. Awaio syncs room calendars both ways with Microsoft 365 and can add a Teams link to bookings. People sign in with their Microsoft 365 account, book desks, rooms, parking and lockers from the Outlook add-in, and join meetings on Microsoft Teams Rooms hardware.

Is YAROOMS available in Swedish or Norwegian?

YAROOMS lists nine interface languages, including English, German and French, but not Swedish or Norwegian. Awaio is a Swedish company, and its support answers in English, Swedish and Norwegian.

Can Awaio run a building with several companies?

Yes. Each tenant gets its own community with its own admins, members and booking rules. The property owner runs shared rooms, parking and entrance doors.

Awaio vs YAROOMS: which workplace platform fits you?

Q: Is Awaio an alternative to YAROOMS?

Yes. Awaio covers desk, room and parking booking like YAROOMS, and adds digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

YAROOMS books desks, rooms and parking from Microsoft 365 and Teams, with an AI agent and strong security credentials. Awaio also books desks, rooms and parking, and adds digital locks, door access and lockers that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and YAROOMS. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: YAROOMS covers desk, room and parking booking. Awaio adds digital locks, door access and lockers that open with the phone.
Pricing that doesn’t follow headcount: YAROOMS charges a flat monthly price per user band and keeps parking and API access for its Enterprise tier. Awaio is priced per resource, with unlimited users.
Support in your language: the YAROOMS interface comes in nine languages, not Swedish or Norwegian. Awaio support answers in English, Swedish and Norwegian.
Built for shared buildings too: Awaio retrofits existing doors and lockers, and lets several companies share one building, each managing their own part.

Feature comparison

Feature	YAROOMS	Awaio	What this means for you
Booking
Meeting room booking	Yes From web, mobile, door displays, Outlook and the Yarvis AI agent ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Yes Enterprise tier only. Booked together with a desk in one flow. ^[3]^[4]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app, and garage gates can open with the booking.
Recurring bookings	Yes ^[2]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Admins, team managers and personal managers ^[5]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes Interactive and 3D floor plans ^[4]	Yes	Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding	Yes Directions on the map through Mappedin ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both help people find spaces and colleagues. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes App, Teams, QR code, office Wi-Fi or geofence ^[7]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[8]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Yes Custom booking fields per space group ^[9]	Yes Custom forms for rooms, pool cars and more	Both let you ask for the details you need when people book.
Events and registration	Not in public documentation ^[10]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Partly Capacity limits per area, floor or building. No per-user quota found. ^[11]^[2]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules, so popular spaces are shared fairly.
Integrations
Calendar sync	Yes Outlook and Google Calendar, Business tier and up ^[12]^[13]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[14]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes Entra ID, Google, Slack and SAML 2.0, Business tier and up ^[15]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms and desks ^[16]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Paid add-on, hardware bought separately ^[17]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[18]	Yes	Both have apps for iOS and Android.
Building system integrations	Not in public documentation ^[8]	Yes Access control systems through Inlet	Awaio connects to access control systems through Inlet.
Sensor integrations	Not in public documentation ^[19]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Partly API on the Enterprise tier, documentation on request. No webhooks found. ^[20]^[4]	Yes API and webhooks	Awaio connects to your other systems through an API and webhooks.
Lockers and access
Locker management	Partly Lockers can be booked like desks. No lock hardware in public documentation. ^[21]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[8]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors	Not in public documentation ^[18]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Not in public documentation ^[17]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[8]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Not in public documentation ^[7]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Not in public documentation ^[4]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[21]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Communication
Notifications	Yes Email, mobile and Microsoft Teams ^[22]	Yes Push and email	Both remind people by email and on their phone.
Messages to everyone in the workplace	Not in public documentation ^[22]^[23]	Yes	With Billboards in Awaio, you reach everyone in the app, with a push notification if you want one.
Booking confirmations	Yes ^[18]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Admin and analytics
Utilisation analytics	Yes Utilisation, no-shows and heat maps. History length depends on the tier. ^[24]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Not in public documentation ^[25]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[5]	Yes	Give admins the access they need, and nothing more.
Security, support and pricing
EU data hosting and GDPR	Yes Azure in the Netherlands for EU customers. Private cloud or on-premise on Enterprise. ^[15]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both can keep your data in the EU.
Support	Help Center, contact form and phone. Interface not in Swedish or Norwegian. ^[26]^[25]^[27]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Flat monthly price per user band, in three tiers. Displays and visitor management cost extra. ^[4]	Per resource, not per user. Unlimited users.	Compare a price per user band with a price per resource for your headcount and office size.

Booking

Meeting room booking

YAROOMS

Yes From web, mobile, door displays, Outlook and the Yarvis AI agent^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

YAROOMS

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

YAROOMS

Yes Enterprise tier only. Booked together with a desk in one flow.^[3]^[4]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app, and garage gates can open with the booking.
Recurring bookings

YAROOMS

Yes ^[2]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

YAROOMS

Yes Admins, team managers and personal managers^[5]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

YAROOMS

Yes Interactive and 3D floor plans^[4]

Awaio

Yes

Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding

YAROOMS

Yes Directions on the map through Mappedin^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both help people find spaces and colleagues. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

YAROOMS

Yes App, Teams, QR code, office Wi-Fi or geofence^[7]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

YAROOMS

Not in public documentation^[8]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

YAROOMS

Yes Custom booking fields per space group^[9]

Awaio

Yes Custom forms for rooms, pool cars and more

Both let you ask for the details you need when people book.
Events and registration

YAROOMS

Not in public documentation^[10]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

YAROOMS

Partly Capacity limits per area, floor or building. No per-user quota found.^[11]^[2]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules, so popular spaces are shared fairly.

Integrations

Calendar sync

YAROOMS

Yes Outlook and Google Calendar, Business tier and up^[12]^[13]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app

YAROOMS

Not in public documentation^[14]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

YAROOMS

Yes Entra ID, Google, Slack and SAML 2.0, Business tier and up^[15]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

YAROOMS

Yes Rooms and desks^[16]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

YAROOMS

Yes Paid add-on, hardware bought separately^[17]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

YAROOMS

Yes ^[18]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

YAROOMS

Not in public documentation^[8]

Awaio

Yes Access control systems through Inlet

Awaio connects to access control systems through Inlet.
Sensor integrations

YAROOMS

Not in public documentation^[19]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

YAROOMS

Partly API on the Enterprise tier, documentation on request. No webhooks found.^[20]^[4]

Awaio

Yes API and webhooks

Awaio connects to your other systems through an API and webhooks.

Lockers and access

Locker management

YAROOMS

Partly Lockers can be booked like desks. No lock hardware in public documentation.^[21]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

YAROOMS

Not in public documentation^[8]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors

YAROOMS

Not in public documentation^[18]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

YAROOMS

Not in public documentation^[17]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

YAROOMS

Not in public documentation^[8]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

YAROOMS

Not in public documentation^[7]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

YAROOMS

Not in public documentation^[4]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

YAROOMS

Not in public documentation^[21]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Communication

Notifications

YAROOMS

Yes Email, mobile and Microsoft Teams^[22]

Awaio

Yes Push and email

Both remind people by email and on their phone.
Messages to everyone in the workplace

YAROOMS

Not in public documentation^[22]^[23]

Awaio

Yes

With Billboards in Awaio, you reach everyone in the app, with a push notification if you want one.
Booking confirmations

YAROOMS

Yes ^[18]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Admin and analytics

Utilisation analytics

YAROOMS

Yes Utilisation, no-shows and heat maps. History length depends on the tier.^[24]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

YAROOMS

Not in public documentation^[25]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

YAROOMS

Yes ^[5]

Awaio

Yes

Give admins the access they need, and nothing more.

Security, support and pricing

EU data hosting and GDPR

YAROOMS

Yes Azure in the Netherlands for EU customers. Private cloud or on-premise on Enterprise.^[15]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both can keep your data in the EU.
Support

YAROOMS

Help Center, contact form and phone. Interface not in Swedish or Norwegian.^[26]^[25]^[27]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

YAROOMS

Flat monthly price per user band, in three tiers. Displays and visitor management cost extra.^[4]

Awaio

Per resource, not per user. Unlimited users.

Compare a price per user band with a price per resource for your headcount and office size.

Not in public documentation: we found no mention of it on the YAROOMS website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over YAROOMS

Doors and lockers in the same app

Open doors, gates and lockers with the same app people use to book desks, rooms and parking.
No screen needed at every room

QR codes and TapCards at the door let people book and check in, so you don’t need a tablet for every room.
Pricing that doesn’t grow with headcount

Pay per resource, with unlimited users, and add lockers, parking or access when you’re ready.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and YAROOMS

Sources

[1] www.yarooms.com/product/room-booking · accessed 2026-10-26
[2] www.yarooms.com/product/desk-booking · accessed 2026-10-26
[3] www.yarooms.com/solutions/parking-booking-system · accessed 2026-10-26
[4] www.yarooms.com/pricing · accessed 2026-10-26
[5] www.yarooms.com/help/administration/user-types · accessed 2026-10-26
[6] www.yarooms.com/help/administration/mappedin · accessed 2026-10-26
[7] www.yarooms.com/help/administration/how-to-configure-check-in-out · accessed 2026-10-26
[8] www.yarooms.com/integrations · accessed 2026-10-26
[9] www.yarooms.com/help/administration/how-to-set-up-custom-booking-fields · accessed 2026-10-26
[10] www.yarooms.com/help/administration/setting-up-event-types · accessed 2026-10-26
[11] www.yarooms.com/help/administration/setting-up-user-access · accessed 2026-10-26
[12] www.yarooms.com/help/administration/outlook-calendar-integration · accessed 2026-10-26
[13] www.yarooms.com/help/administration/google-calendar-integration · accessed 2026-10-26
[14] www.yarooms.com/help/mobile-app/managing-your-schedule-on-the-go · accessed 2026-10-27
[15] www.yarooms.com/security · accessed 2026-10-26
[16] www.yarooms.com/help/employees-end-users/how-to-use-the-yarooms-outlook-add-in · accessed 2026-10-26
[17] www.yarooms.com/product/room-panel · accessed 2026-10-26
[18] www.yarooms.com/product/mobile-app · accessed 2026-10-26
[19] www.yarooms.com/solutions/workplace-analytics · accessed 2026-10-26
[20] www.yarooms.com/help/administration/yarooms-api · accessed 2026-10-26
[21] www.yarooms.com/help/administration/setting-up-space-types-and-groups · accessed 2026-10-26
[22] www.yarooms.com/help/administration/notification-settings · accessed 2026-10-26
[23] www.yarooms.com/product/lobby-display · accessed 2026-10-26
[24] www.yarooms.com/help/administration/workplace-analytics · accessed 2026-10-26
[25] www.yarooms.com/enterprise · accessed 2026-10-26
[26] www.yarooms.com/contact · accessed 2026-10-26
[27] www.yarooms.com/help/administration/multi-language-ui · accessed 2026-10-26

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Awaio vs YAROOMS: which workplace platform fits you?

Key differences