Is Awaio an alternative to Appspace?

It depends on what you need most. If an intranet, digital signage and employee communications come first, Appspace is built for that. If you want rooms, desks, parking, lockers and doors in one system, Awaio covers that, and many teams start with one module and add more later.

Can we move room and desk booking from Appspace to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is Appspace priced compared to Awaio?

Appspace is priced per user who views content or makes bookings, and per screen, panel or kiosk. Admins are free. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Does Awaio have an intranet or digital signage?

Awaio focuses on the physical workplace. In the Awaio app, billboards, events and push notifications keep people informed. If a full intranet and digital signage are central for you, Appspace is the stronger choice there.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Can Awaio run a building with several companies?

Yes. Each tenant gets its own community with its own admins, members and booking rules. The property owner runs shared rooms, parking and entrance doors.

Awaio vs Appspace: which workplace platform fits you?

Appspace combines an intranet, digital signage, room and desk booking and visitor management for large enterprises, and it is strongest on employee communications. Awaio focuses on the physical workplace: book rooms, desks and parking, and open doors and lockers with the phone, all in one system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Appspace. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

Different focus: Appspace is strongest in employee communications, with an intranet, digital signage and kiosks. Awaio focuses on the physical workplace: rooms, desks, parking, lockers and doors.
Doors and lockers that open: Appspace lists lockers as a bookable resource. Awaio adds digital locks, door access and lockers that open with the phone.
No per-user or per-screen fees: Appspace is priced per user who views content or books, and per screen, panel or kiosk. Awaio is priced per resource, with unlimited users.
Built for shared buildings too: Awaio retrofits existing doors and lockers, and lets several companies share one building, each managing their own part.

Feature comparison

Feature	Appspace	Awaio	What this means for you
Booking
Meeting room booking	Yes From Teams, Outlook, the app, kiosks and room panels ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[1]	Yes	Both support hot desks and desks booked in advance.
Parking booking	Yes Bookable like desks and rooms ^[2]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings	Yes ^[3]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Delegates, concierge and managers ^[4]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes ^[5]	Yes	Both show bookable spaces on a floor plan. Awaio admins draw and update it in the browser.
Indoor wayfinding	Yes Kiosks with 2D or 3D maps and turn-by-turn directions ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where rooms and people are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes QR code, docking station or sensors ^[7]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[1]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Yes Forms, notices and catering orders when booking ^[7]	Yes Custom forms for rooms, pool cars and more	Both can ask for extra details when people book.
Events and registration	Yes Event posts with RSVP ^[8]	Yes Events with registration in the app	Both let people sign up for events in the app.
Booking quotas	Yes ^[7]	Yes Quotas set in the booking rules	Both use booking rules to share popular spaces fairly.
Communication
Notifications	Yes Email, push, weekly digest and chat ^[18]	Yes Push and email	Both remind people by push and email.
Messages to everyone in the workplace	Yes Intranet, email, chat and signage from one workflow ^[19]	Yes	Appspace goes much further on internal communications. In Awaio, billboards with push reach everyone in the app.
Booking confirmations	Yes ^[18]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Integrations
Calendar sync	Yes Microsoft 365 and Google Calendar ^[10]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[13]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes SAML, including Okta, OneLogin and Microsoft Entra ID ^[14]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms, desks, parking and other resources ^[15]	Yes Book desks, rooms, parking and lockers from Outlook	Both let people book more than meeting rooms from Outlook.
Meeting room displays	Yes Panels, desk pucks and kiosks. Each screen needs a device licence. ^[12]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[16]	Yes	Both have apps for iOS and Android.
Building system integrations	Partly Visitor check-in can trigger door and badge systems. No vendors named. ^[11]	Yes Access control systems through Inlet	Awaio links bookings to access control from brands such as ASSA ABLOY, dormakaba and iLOQ through Inlet.
Sensor integrations	Yes Cisco Meraki and Webex Control Hub ^[10]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Yes ^[17]	Yes API and webhooks	Both connect to your other systems through an API and webhooks.
Admin and analytics
Utilisation analytics	Yes Space usage reports, AI insights and Power BI ^[1]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Not in public documentation ^[20]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[21]	Yes	Give admins the access they need, and nothing more.
Lockers and access
Locker management	Partly Lockers listed as bookable. No lock hardware in public documentation. ^[9]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[10]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors	Not in public documentation ^[10]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Not in public documentation ^[11]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[12]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Not in public documentation ^[9]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Not in public documentation ^[11]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[9]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Security, support and pricing
EU data hosting and GDPR	Google Cloud regions including Europe. Private cloud and on-prem options. ^[20]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Awaio hosts customer data in the EU, with a DPA on request.
Support	Chat, phone and tickets, depending on support tier ^[22]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Per user who views content or books, and per screen. Admins are free. Monthly or annual. ^[22]	Per resource, not per user. Unlimited users.	Compare per-user and per-screen cost with per-resource cost for your headcount and office.

Booking

Meeting room booking

Appspace

Yes From Teams, Outlook, the app, kiosks and room panels^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Appspace

Yes ^[1]

Awaio

Yes

Both support hot desks and desks booked in advance.
Parking booking

Appspace

Yes Bookable like desks and rooms^[2]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings

Appspace

Yes ^[3]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Appspace

Yes Delegates, concierge and managers^[4]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Appspace

Yes ^[5]

Awaio

Yes

Both show bookable spaces on a floor plan. Awaio admins draw and update it in the browser.
Indoor wayfinding

Appspace

Yes Kiosks with 2D or 3D maps and turn-by-turn directions^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where rooms and people are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

Appspace

Yes QR code, docking station or sensors^[7]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Appspace

Not in public documentation^[1]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

Appspace

Yes Forms, notices and catering orders when booking^[7]

Awaio

Yes Custom forms for rooms, pool cars and more

Both can ask for extra details when people book.
Events and registration

Appspace

Yes Event posts with RSVP^[8]

Awaio

Yes Events with registration in the app

Both let people sign up for events in the app.
Booking quotas

Appspace

Yes ^[7]

Awaio

Yes Quotas set in the booking rules

Both use booking rules to share popular spaces fairly.

Communication

Notifications

Appspace

Yes Email, push, weekly digest and chat^[18]

Awaio

Yes Push and email

Both remind people by push and email.
Messages to everyone in the workplace

Appspace

Yes Intranet, email, chat and signage from one workflow^[19]

Awaio

Yes

Appspace goes much further on internal communications. In Awaio, billboards with push reach everyone in the app.
Booking confirmations

Appspace

Yes ^[18]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Integrations

Calendar sync

Appspace

Yes Microsoft 365 and Google Calendar^[10]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app

Appspace

Not in public documentation^[13]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

Appspace

Yes SAML, including Okta, OneLogin and Microsoft Entra ID^[14]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Appspace

Yes Rooms, desks, parking and other resources^[15]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

Both let people book more than meeting rooms from Outlook.
Meeting room displays

Appspace

Yes Panels, desk pucks and kiosks. Each screen needs a device licence.^[12]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Appspace

Yes ^[16]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

Appspace

Partly Visitor check-in can trigger door and badge systems. No vendors named.^[11]

Awaio

Yes Access control systems through Inlet

Awaio links bookings to access control from brands such as ASSA ABLOY, dormakaba and iLOQ through Inlet.
Sensor integrations

Appspace

Yes Cisco Meraki and Webex Control Hub^[10]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

Appspace

Yes ^[17]

Awaio

Yes API and webhooks

Both connect to your other systems through an API and webhooks.

Admin and analytics

Utilisation analytics

Appspace

Yes Space usage reports, AI insights and Power BI^[1]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

Appspace

Not in public documentation^[20]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

Appspace

Yes ^[21]

Awaio

Yes

Give admins the access they need, and nothing more.

Lockers and access

Locker management

Appspace

Partly Lockers listed as bookable. No lock hardware in public documentation.^[9]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Appspace

Not in public documentation^[10]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors

Appspace

Not in public documentation^[10]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

Appspace

Not in public documentation^[11]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Appspace

Not in public documentation^[12]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

Appspace

Not in public documentation^[9]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

Appspace

Not in public documentation^[11]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Appspace

Not in public documentation^[9]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Security, support and pricing

EU data hosting and GDPR

Appspace

Google Cloud regions including Europe. Private cloud and on-prem options.^[20]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Awaio hosts customer data in the EU, with a DPA on request.
Support

Appspace

Chat, phone and tickets, depending on support tier^[22]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

Appspace

Per user who views content or books, and per screen. Admins are free. Monthly or annual.^[22]

Awaio

Per resource, not per user. Unlimited users.

Compare per-user and per-screen cost with per-resource cost for your headcount and office.

Not in public documentation: we found no mention of it on the Appspace website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Appspace

Doors and lockers in the same app

Open doors, gates and lockers with the same app people use to book desks, rooms and parking.
No screen needed at every room

QR codes and TapCards at the door let people book and check in, so you don’t buy a panel for each room.
Pricing that doesn’t grow with headcount

Pay per resource, with unlimited users, whether people come in every day or once a month.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Appspace

Sources

[1] www.appspace.com/space-reservation · accessed 2026-10-26
[2] community.appspace.com/getting-started-with-workspace-204/space-reservation-overview-847 · accessed 2026-10-26
[3] community.appspace.com/getting-started-with-workspace-204/configure-reservation-settings-740 · accessed 2026-10-26
[4] community.appspace.com/delegates-concierge-managers-334/delegates-user-guide-1361 · accessed 2026-10-26
[5] community.appspace.com/space-reservation-203 · accessed 2026-10-26
[6] www.appspace.com/kiosks · accessed 2026-10-26
[7] community.appspace.com/general-info-230/resource-rules-definitions-and-use-cases-1338 · accessed 2026-10-26
[8] community.appspace.com/intranet-general-info-229/create-posts-in-employee-app-453 · accessed 2026-10-26
[9] www.appspace.com/mobile-booking-app · accessed 2026-10-26
[10] community.appspace.com/integrations-224/connect-workplace-tools-in-appspace-a-guide-to-generally-available-integrations-1995 · accessed 2026-10-26
[11] www.appspace.com/visitor-management · accessed 2026-10-26
[12] community.appspace.com/appspace-app-for-devices-117/supported-devices-appspace-certified-app-for-devices-1489 · accessed 2026-10-26
[13] community.appspace.com/booking-check-in-332/reserve-a-workspace-desk-or-room-employees-part-1-905 · accessed 2026-10-27
[14] community.appspace.com/security-14/introduction-to-configuring-sso-with-appspace-789 · accessed 2026-10-26
[15] marketplace.microsoft.com/en-us/product/wa200004102 · accessed 2026-10-26
[16] apps.apple.com/app/id1537783177 · accessed 2026-10-26
[17] community.appspace.com/integrations-224/creating-and-managing-webhook-subscriptions-in-appspace-1147 · accessed 2026-10-26
[18] community.appspace.com/getting-started-with-space-reservation-204/notifications-settings-for-reservations-745 · accessed 2026-10-26
[19] www.appspace.com/intranet · accessed 2026-10-26
[20] community.appspace.com/platform-management-general-info-233/cloud-architecture-platform-release-schedules-186 · accessed 2026-10-26
[21] community.appspace.com/getting-started-with-appspace-226/introduction-to-user-licenses-and-roles-in-appspace-748 · accessed 2026-10-26
[22] www.appspace.com/pricing · accessed 2026-10-26