Is Awaio an alternative to Robin?

Yes. Awaio covers desk, room and parking booking like Robin, and adds digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

Can we move from Robin to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is Robin priced compared to Awaio?

Robin publishes no prices. It quotes each organisation and bills annually, and hardware such as room displays is bought separately. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Can Robin open doors and lockers?

Robin’s public material describes access control as syncing badge swipes to check people in, and lockers as a resource people book. Awaio opens doors, gates and lockers with the phone, and its locks also accept RFID cards, PIN or fingerprint.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Awaio vs Robin: which workplace platform fits your office?

Robin focuses on desk and room booking, visitor management and office analytics for companies with many floors and offices. Awaio also books desks, rooms and parking, and opens doors and lockers with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Robin. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

Doors and lockers: Robin syncs badge swipes from access systems to check people in, and lockers are booked as a resource. Awaio opens doors, gates and lockers with the phone.
Hardware: Robin sells no hardware, so room displays and other devices are bought separately. Awaio uses QR codes and TapCards at the door, and retrofits existing doors and lockers.
Pricing: Robin quotes each customer and bills annually. Awaio is priced per resource, with unlimited users.
Getting started: Robin is aimed at offices with more than 150 hybrid employees that want the full platform. With Awaio, you start with one module and add more when you’re ready.

Feature comparison

Feature	Robin	Awaio	What this means for you
Booking
Meeting room booking	Yes From Outlook, Google Calendar, mobile and room displays ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Yes ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings	Yes Multi-day and automatic desk booking ^[2]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Users with delegation permission ^[4]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes Map editor and office neighbourhoods ^[5]	Yes	Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding	Yes Office maps, kiosks and a colleague finder ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Awaio’s live map shows rooms, desks and colleagues, with real-time occupancy.
Check-in and auto-release	Yes QR code, NFC, Wi-Fi, badge swipe or room display ^[2]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[7]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Partly Custom visitor forms and meeting service requests ^[8]	Yes Custom forms for rooms, pool cars and more	Awaio adds custom forms to bookings for rooms, pool cars and more.
Events and registration	Yes Office activities people can join ^[9]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Partly Limits on booking length and how far ahead people can book ^[1]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules to share popular spaces fairly.
Lockers and access
Locker management	Partly Lockers can be booked as a resource. No lock hardware in public documentation. ^[3]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[10]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with phone, RFID card, PIN or fingerprint.
Mobile access to doors	Not in public documentation ^[11]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Partly Badge swipes from systems like Kisi and Brivo check people in ^[12]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[10]	Yes Mobile Access Box	The Awaio Mobile Access Box connects existing doors and barriers to the app.
NFC service points	Partly NFC and QR stickers on desks for check-in and booking ^[13]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Yes Package log with recipient notifications ^[8]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[3]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Integrations
Calendar sync	Yes Microsoft 365 and Google Workspace ^[12]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Single sign-on	Yes Okta, Microsoft Entra ID, Google, OneLogin, SAML and SCIM ^[12]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms and desks ^[14]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Tablets and room panels, bought separately ^[15]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[2]	Yes	Both have apps for iOS and Android.
Building system integrations	Partly Badge, sensor and HR data for check-in and analytics ^[16]	Yes Access control systems through Inlet	Through Inlet, Awaio links bookings to existing access control systems.
Sensor integrations	Yes Occupancy sensors such as VergeSense ^[12]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Partly Public API. No webhooks in public documentation. ^[17]	Yes API and webhooks	Awaio connects to your other systems through an API and webhooks.
Communication
Notifications	Yes ^[8]	Yes Push and email	Awaio reminds people by push and email.
Messages to everyone in the workplace	Yes ^[9]	Yes	Both let you reach everyone in the workplace with one message.
Booking confirmations	Yes Confirmation email when the booker selects it ^[18]	Yes A confirmation for every booking	Awaio confirms every booking, so people know their space is theirs.
Admin and analytics
Utilisation analytics	Yes Utilisation and presence reports. Custom reports are an add-on. ^[16]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Partly Landlord dashboard of utilisation per tenant ^[19]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[20]	Yes	Give admins the access they need, and nothing more.
Security, support and pricing
EU data hosting and GDPR	Yes US or EU data centre ^[21]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both can keep your data in the EU.
Support	Help centre and phone. Hours and languages not published. ^[22]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian, weekdays 08–17 CET.
Pricing model	Custom quote, billed annually. Hardware sold separately. ^[7]	Per resource, not per user. Unlimited users.	Awaio is priced per resource, with unlimited users.

Booking

Meeting room booking

Robin

Yes From Outlook, Google Calendar, mobile and room displays^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Robin

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

Robin

Yes ^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings

Robin

Yes Multi-day and automatic desk booking^[2]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Robin

Yes Users with delegation permission^[4]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Robin

Yes Map editor and office neighbourhoods^[5]

Awaio

Yes

Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding

Robin

Yes Office maps, kiosks and a colleague finder^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Awaio’s live map shows rooms, desks and colleagues, with real-time occupancy.
Check-in and auto-release

Robin

Yes QR code, NFC, Wi-Fi, badge swipe or room display^[2]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Robin

Not in public documentation^[7]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

Robin

Partly Custom visitor forms and meeting service requests^[8]

Awaio

Yes Custom forms for rooms, pool cars and more

Awaio adds custom forms to bookings for rooms, pool cars and more.
Events and registration

Robin

Yes Office activities people can join^[9]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

Robin

Partly Limits on booking length and how far ahead people can book^[1]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules to share popular spaces fairly.

Lockers and access

Locker management

Robin

Partly Lockers can be booked as a resource. No lock hardware in public documentation.^[3]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Robin

Not in public documentation^[10]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with phone, RFID card, PIN or fingerprint.
Mobile access to doors

Robin

Not in public documentation^[11]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

Robin

Partly Badge swipes from systems like Kisi and Brivo check people in^[12]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Robin

Not in public documentation^[10]

Awaio

Yes Mobile Access Box

The Awaio Mobile Access Box connects existing doors and barriers to the app.
NFC service points

Robin

Partly NFC and QR stickers on desks for check-in and booking^[13]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

Robin

Yes Package log with recipient notifications^[8]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Robin

Not in public documentation^[3]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Integrations

Calendar sync

Robin

Yes Microsoft 365 and Google Workspace^[12]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Single sign-on

Robin

Yes Okta, Microsoft Entra ID, Google, OneLogin, SAML and SCIM^[12]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Robin

Yes Rooms and desks^[14]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

Robin

Yes Tablets and room panels, bought separately^[15]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Robin

Yes ^[2]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

Robin

Partly Badge, sensor and HR data for check-in and analytics^[16]

Awaio

Yes Access control systems through Inlet

Through Inlet, Awaio links bookings to existing access control systems.
Sensor integrations

Robin

Yes Occupancy sensors such as VergeSense^[12]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

Robin

Partly Public API. No webhooks in public documentation.^[17]

Awaio

Yes API and webhooks

Awaio connects to your other systems through an API and webhooks.

Communication

Notifications

Robin

Yes ^[8]

Awaio

Yes Push and email

Awaio reminds people by push and email.
Messages to everyone in the workplace

Robin

Yes ^[9]

Awaio

Yes

Both let you reach everyone in the workplace with one message.
Booking confirmations

Robin

Yes Confirmation email when the booker selects it^[18]

Awaio

Yes A confirmation for every booking

Awaio confirms every booking, so people know their space is theirs.

Admin and analytics

Utilisation analytics

Robin

Yes Utilisation and presence reports. Custom reports are an add-on.^[16]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

Robin

Partly Landlord dashboard of utilisation per tenant^[19]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

Robin

Yes ^[20]

Awaio

Yes

Give admins the access they need, and nothing more.

Security, support and pricing

EU data hosting and GDPR

Robin

Yes US or EU data centre^[21]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both can keep your data in the EU.
Support

Robin

Help centre and phone. Hours and languages not published.^[22]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian, weekdays 08–17 CET.
Pricing model

Robin

Custom quote, billed annually. Hardware sold separately.^[7]

Awaio

Per resource, not per user. Unlimited users.

Awaio is priced per resource, with unlimited users.

Not in public documentation: we found no mention of it on the Robin website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Robin

Doors and lockers in the same app

People book desks and rooms, then open doors, gates and lockers with the same app.
Use the doors and lockers you already have

The Mobile Access Box connects existing doors and barriers, and QR codes, TapCards and TapDots replace a screen at every room.
Start with one module, pay per resource

Begin with rooms, desks or lockers and add more later. You pay per resource, with unlimited users, and it works with Microsoft 365 and Google Workspace.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Robin

Sources

[1] robinpowered.com/platform/room-scheduling · accessed 2026-10-08
[2] robinpowered.com/platform/desk-booking · accessed 2026-10-08
[3] robinpowered.com/platform/resource-booking · accessed 2026-10-08
[4] support.robinpowered.com/hc/en-us/articles/360047558251-How-to-book-a-desk-using-the-web-dashboard · accessed 2026-10-08
[5] robinpowered.com/platform/space-management · accessed 2026-10-08
[6] robinpowered.com/platform/wayfinding · accessed 2026-10-08
[7] robinpowered.com/pricing · accessed 2026-10-08
[8] robinpowered.com/platform/visitor-management · accessed 2026-10-08
[9] robinpowered.com/platform/employee-experience · accessed 2026-10-08
[10] robinpowered.com/recommended-hardware · accessed 2026-10-08
[11] robinpowered.com/platform/access-control · accessed 2026-10-08
[12] robinpowered.com/platform/integrations · accessed 2026-10-08
[13] robinpowered.com/platform/mobile-app · accessed 2026-10-08
[14] robinpowered.com/integrations/outlook · accessed 2026-10-08
[15] robinpowered.com/platform/room-displays · accessed 2026-10-08
[16] robinpowered.com/platform/workplace-analytics · accessed 2026-10-08
[17] docs.robinpowered.com · accessed 2026-10-08
[18] columbiauniversity.atlassian.net/wiki/spaces/MPHAV/pages/95197539/How+To+Reserve+A+Desk · accessed 2026-10-08
[19] robinpowered.com/why/robin-building-network · accessed 2026-10-08
[20] support.robinpowered.com/hc/en-us/articles/360013039151 · accessed 2026-10-08
[21] robinpowered.com/platform/security · accessed 2026-10-08
[22] robinpowered.com/contact · accessed 2026-10-08