Up to 40% of desks and lockers sit empty in many offices
Share what sits empty, and the office flows better and costs less.
Your office, colleagues and
workday in one system
Book a desk, a room, an EV charger or a locker from your phone. Your phone is your key to the entrance, doors and lockers.
Full visibility Less admin 32% space savings
Manage your resources
One platform.
Every workplace resource.
Start with what you need most and build from there. Each part makes everyday work easier, and together they give you the full picture.
Software
Workplace management
One system for every resource in your building.
Hardware that makes it possible
Smart hardware
Connected devices for access and resource control.
Everything fits together
Rooms, desks, parking, lockers, access and visitors share the same foundation. You manage users, roles and rules in one place, and everything works together. Data is stored in the EU.
-
Where you use Awaio
On your phone, on the web, in the web portal and in Outlook, or on site with QR, TapCard and TapDot.
Read about TapCard & TapDot -
Awaio: everything on your phone
Rooms, desks, parking, lockers, access and visitors on the same foundation, with the same users, roles and rules.
See the whole platform -
What you already have
Awaio connects to Microsoft 365, Google Workspace, access control systems, sensors and Teams Rooms, and to your own systems via API.
See all integrations
What you get
One system for the whole building, with better collaboration, higher efficiency and a complete overview
Wellbeing
Everyone finds what they need
Close to the team or undisturbed, in the team room or the quiet zone. A simpler day for everyone.
Time
Less manual work
Cards, keys, lists and bookings are handled digitally. The service desk gets time for other things.
Money
Customers typically save 40%
By buying fewer new desks and less furniture, and needing a lot less space as a result.
Environment
Use what you already have
Reuse and digitalise what is already there.
GETTING STARTED
How you get started
Map your workplace
Upload your floor plans or work with our team. Resources, zones and workplace structures are configured and prepared for launch.
Connect your organization
Integrate with Microsoft 365 or Google Workspace, with SSO login. With Microsoft 365, users are added and removed automatically via SCIM. Users, permissions and workplace policies are configured centrally.
Launch with confidence
Awaio is configured, tested and deployed with onboarding support for administrators, managers and end users.
See how the workplace is used and make it better
Gain visibility into utilization, occupancy and workplace behavior, helping optimize resources, space planning and future investments.
EMPLOYEE EXPERIENCE
A better day at work starts before you arrive
Everything you need for the day is on your phone. You know if there is free parking, where you will sit and whether your team is in, often before you leave home.
Learn more about Workplace Communication →
See if your team is in
Book a spot near the people you work with, and find the right place straight away.
Stay on top of workplace updates
Room changes, policy updates, and booking reminders, all in one place. No separate channels.
Find what you need right on each resource
Instructions and other useful info are on your phone for every resource you have access to. If something needs fixing, report it straight to the service team through internal links.
Easier for everyone, both the people who use the office and the people who run it
- Mobile
- Book, find your way and open doors, lockers and the garage.
- Web
- Book and get an overview from your computer.
- Outlook
- Book rooms straight from Outlook or Google Calendar. Awaio keeps a real-time overview of every room.
- Web portal
- A complete overview of the whole workplace. See how everything in the office is used and plan for better flow, wellbeing and the right investments or savings.
QR, TapCard & TapDot. On site: book on the spot, check in or open the door in one tap.
500+ Workplace locations run on Awaio
2M+ Locker openings
20+ Countries across Europe and beyond
32% Typical space cost reduction in year one
Based on Awaio customer environments and booking activity.
ANY STRUCTURE
Works for you, however you are organised
One office or fifty, a multi-tenant building or a university. Share resources between employees, tenants and buildings in one system.
Enterprise
Multi-site, multi-team
Enterprise
London Office
Engineering
R&D
Desks · Lockers · Rooms
Amsterdam Office
Product · Design
Desks · Parking
Visitors · Contractors
Property Owner
Multi-tenant, multi-building
Property Owner
Building A
TechCorp
Studio Atelier
Shared Parking · Lockers · Rooms
Building B
Tenants
Amenities · Rooms
External Visitors
Small Company
Single-site office
Small Company
One Office
Dev Team
Operations
Desks · Lockers · Parking · Rooms
University/Campus
Multi-faculty, multi-building
University
Faculty of Engineering
Research Groups
Labs · Lecture Halls · Rooms · Lockers · Parking
Faculty of Business
Desks · Seminar Rooms
External Visitors
Full freedom to decide how everything is used, and by whom
Share resources between teams, tenants and buildings, with rules that fit different permissions and everyone in the building.
Decide who owns, books and manages each resource.
Space Intelligence
Get to know your workplace and make it better
Every booking, check-in and door opening shows how the office is used. See what is popular and what sits empty. Improve flow and wellbeing, and cut costs.
01
Capture
Bookings, check-ins and door openings feed live occupancy data automatically, across every space and site, without manual input.
02
Spot patterns
The overview shows utilisation, occupancy and trends, so you see how space is used compared with how it is allocated.
03
Make it better
Find spaces that see little use, improve flow and wellbeing, and plan the right investments or savings based on real data.
INTEGRATIONS
Works with the tools you already use
Awaio connects to the HR systems, calendars and access control systems you already have, even when you run several Microsoft environments and Google Workspace at the same time, which is fairly unique. Plus Teams Rooms, the Outlook add-in, sensors and your own systems through API and webhooks.
Built for large organisations, with full control
Clear agreements, the right permissions and full traceability. Data is stored in the EU.
Governance
Clear agreements and clear responsibility for how the platform and your data are handled.
Permissions and traceability
The right permissions for every role, organisation and tenant. Everything is logged.
Data in the EU
All data is stored and processed in the EU.
Privacy and GDPR
Customer data is never used to train models and never shared externally. Meets EU data protection requirements.
Sign in with Microsoft 365 or Google Workspace, even across several environments at once.
Read about securityAn office people want to come back to
From global medtech companies to Norway’s largest bank, organisations use Awaio to share desks, lockers and parking.
Mölnlycke built its new global head office around hybrid work, with every desk and locker in one app.
Read about Mölnlycke
Løvold Havpark gives ten tenants one app for 55 doors, rooms and parking.
Read about Løvold Havpark
KPMG Norway moved 1,300 employees into a new head office with Awaio on 1,684 lockers.
Read about KPMG
DNB replaced parking tags and reception queues with parking employees manage themselves.
Read about DNB
Norwegian Property lets five tenant companies share one locker system.
Read about Norwegian Property
Sweco cut locker admin by 94% at its new office in Oslo.
Read about Sweco
Science Park Jönköping brings room, desk and locker booking for more than 100 tenant companies into one app.
Read about Science Park Jönköping
Olink merged seven offices into one keyless head office.
Read about Olink
Toca Boca has avatar lockers and parcel deliveries at its award-winning campus in Stockholm.
Read about Toca Boca
Redd Barna put Awaio Locks on 213 lockers and books meeting rooms straight from Outlook.
Read about Redd Barna
FAQ
What people ask when they're actually considering us
The questions we often get
Workplace management software is a digital platform used to manage space booking, access control, and resource utilisation across an organisation's buildings and sites. Awaio is a workplace management platform that consolidates room booking, desk management, smart locker access, parking, mobile credentials, and real-time space intelligence in one system, with centralised governance and full operational visibility.
Traditional workplace management systems require separate tools for rooms, desks, lockers, and access, plus proprietary hardware, local servers, or wired sensor infrastructure. Awaio is a single platform with cloud infrastructure, Bluetooth-based access, and one administration panel for every resource across every site.
Awaio is priced per resource, not per user. Your entire team accesses the platform at no additional per-seat cost. Get in touch and we'll put together a quote for your organisation.
Organisations typically see three saving streams: employee time savings of at least 10 minutes per person per day (one workweek per year), reduced administration overhead from eliminating manual assignments and key management, and 30 to 40% less unused space. These savings compound over time and can be modelled against your actual headcount and floor costs.
Yes. Awaio is built for multi-site, multi-country deployments with a single management panel. Central administrators retain full policy control and consolidated reporting while delegating local management to site-level administrators.
No. Awaio connects to access control systems, occupancy sensors, and hardware already installed in your building, including Assa Abloy, Disruptive Technologies, and custom IoT setups. The platform aggregates existing data rather than requiring a full infrastructure replacement.
It depends on the size of the office and how much hardware is included. Hardware is usually installed without specialist tools, and Awaio supports you with a standardised process all the way.
Yes. Awaio integrates with Microsoft 365 and Google Calendar, and supports single sign-on via Azure AD, Okta, and other major identity providers. Room and desk bookings sync automatically to employees' existing calendar workflows.
Employees use the app on iOS, Android, or in a browser to book rooms, desks, parking, and lockers, and to unlock doors and storage with Bluetooth directly from their phone. Access credentials are issued automatically when onboarded and revoked instantly when permissions change.
Yes. The web portal is for the people responsible for the office, such as facilities managers and the service desk. There you manage spaces, permissions, booking rules, access and hardware, and see how every office is used in real time.
Latest from Awaio
Brækhus: 189 smart locks, 120 desks, 13 meeting rooms, one app
Oslo law firm Brækhus moved into new offices with 189 smart locks, 120 bookable desks and 13 meeting rooms, all in one Awaio app.
November 2, 2026 · 4 min read
Workplace Wayfinding Software: 6 Best Tools Compared (2026)
Compare 6 workplace wayfinding software tools on features, pricing, and hardware requirements. Find the right fit for hybrid offices in 2026.
November 2, 2026 · 21 min read
Meet Awaio at Fastighetsmässan Stockholm 2027
We're exhibiting at Fastighetsmässan Stockholm on 10–11 March 2027 at Kistamässan. Find us at stand F:12 for a live demo of smart lockers and the Awaio platform.
October 27, 2026 · 2 min read
The intelligence behind better workplaces.
Connecting people, spaces and services to simplify everyday work.