SAVE ON SPACE
Make space decisions with real data, not gut feel
Awaio shows you exactly which desks, floors, and resources your organisation actually uses. Right-size with numbers, not estimates.
The operating system
for modern workplaces
Most offices run at 40–60% occupancy without knowing it. Awaio gives you full visibility across every resource and the tools to turn that into measurable savings.
Full visibility Less admin 32% space savings
THE COST OF DOING NOTHING
Awaio turns idle resources into measurable savings
SAVE YOUR TIME
Minutes saved, every single day
With Awaio, everyone finds and books what they need before they leave home. No hunting, no frustration. Just a clear plan before the day starts.
SAVE YOUR MONEY
Organisations using Awaio cut space costs by 32% in year one
Awaio turns real utilisation data into the case for downsizing, subleasing, or restructuring before you commit to another renewal cycle.
SAVE THE ENVIRONMENT
A more efficient office uses less energy
Awaio helps you consolidate into the space you actually need. Less empty floor space means lower heating, cooling, and electricity costs, and a smaller carbon footprint.
AWAIO PLATFORM
Operations and employees, finally on the same page.
Admins make cost decisions based on what's actually happening. Employees spend zero time hunting for a desk or a room. Both run on the same platform.
FOR MANAGERS
Awaio Manager
See every desk, room, locker, parking spot, and access point in one view. Track utilisation and act on real data every day.
FOR EMPLOYEES
Awaio App
Find a desk, book a room, access a locker in seconds. One app for every resource.
40–60% of the desks and lockers you pay for sit empty every day
Awaio shows you exactly which resources are sitting idle, so you always know where to cut.
Manage your resources
One platform.
Every workplace resource.
Deploy one solution or the entire platform. Each module delivers measurable value. Together, they provide complete workplace visibility, operational control, and data to optimize performance.
Software
Workplace management
One system for every resource in your building.
Supporting hardware
Smart hardware
Connected devices for access and resource control.
Full coverage
Built for the whole office
One system for
Locker Management Room Booking Desk Management Parking & Mobility Mobile Access Wayfinding Parcel & delivery E-bike charging Payments
Space Intelligence
Turn workplace data into real savings
Every booking, check-in, and access event feeds a centralised data layer. Awaio surfaces it as operational intelligence, so facilities and finance teams can quantify utilisation, reduce wasted space, and present clear ROI to leadership.
01
Capture
Bookings and access events feed live occupancy data automatically, across every space and site, without manual input.
02
Analyse
Utilisation dashboards, occupancy heat maps, and trend reports show exactly how space is used versus what's been allocated.
03
Save
Identify underused floors, consolidate leases, and present clear ROI reporting to finance and leadership, backed by real data.
500+ Workplace locations run on Awaio
2M+ Locker openings
20+ Countries across Europe and beyond
32% Typical space cost reduction in year one
Based on Awaio customer environments and booking activity.
EMPLOYEE EXPERIENCE
A better day at work starts before you arrive
One app for every resource, every booking, and every space. Available before employees leave home, so everyone arrives with a plan.
Learn more about workplace communication →
See where your colleagues are sitting today
Book near the people who matter. Always arrive in the right place.
Stay on top of workplace updates
Room changes, policy updates, and booking reminders, all in one place. No separate channels.
Find what you need right on each resource
Documents and links attached to the resource you booked. Everything where it should be.
PRICING & ROI
The impact of an entire platform.
Here is what a 1,000-person organisation gets, and saves, with Awaio.
Return on investment
5x
Awaio delivers 5x ROI for a 1,000-person organisation, turning workplace waste into savings from day one.
Annual workplace waste
€810K
Lockers, desks, rooms, parking and access sit unused across a typical office footprint every year.
Net savings per year
€680K
Net savings after platform cost, reinvested back into the business every year.
Time to first ROI
Under 3 months
Most customers reach full payback within three months of going live.
For less than one salary. 1,000-employee estimate using every Awaio solution together, based on industry benchmarks.
"Once we realized we could get a system that manages everything—from meeting rooms and desks to parking and digital key handling—the choice was clear."
Nina Nilsson
Office & Mood Manager, Olink Proteomics
GETTING STARTED
From approval to operational value
Map your workplace
Upload your floor plans or work with our team. Resources, zones and workplace structures are configured and prepared for launch.
Connect your organization
Integrate Microsoft 365, Google Workspace or SSO. Users, permissions and workplace policies are configured centrally.
Launch with confidence
Awaio is configured, tested and deployed with onboarding support for administrators, managers and end users.
Turn workplace data into decisions
Gain visibility into utilization, occupancy and workplace behavior, helping optimize resources, space planning and future investments.
INTEGRATIONS
Works with all your tools
Awaio connects to your existing HR, calendar, and access control systems. Keep what works. Add what's missing. Live in days.
ANY STRUCTURE
Built for your structure, whatever it looks like.
One office or fifty. A global enterprise, multi-tenant building or university campus. Awaio adapts to how you operate, not the other way around.
Enterprise
Multi-site, multi-team
Enterprise
London Office
Engineering
R&D
Desks · Lockers · Rooms
Amsterdam Office
Product · Design
Desks · Parking
Visitors · Contractors
Property Owner
Multi-tenant building
Property Owner
Building A
TechCorp
Studio Atelier
Shared Parking · Lockers · Rooms
Building B
Tenants
Amenities · Rooms
External Visitors
Small Company
Single-site office
Small Company
One Office
Dev Team
Operations
Desks · Lockers · Parking · Rooms
University/Campus
Multi-faculty, multi-building
University
Faculty of Engineering
Research Groups
Labs · Lecture Halls · Rooms · Lockers · Parking
Faculty of Business
Desks · Seminar Rooms
External Visitors
FAQ
What people ask when they're actually considering us
The questions we hear most, with straight answers.
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