Is Awaio an alternative to HqO?

It depends on what you need. If you want a CRM, lease data and tenant engagement across a large portfolio, HqO is built for that. If you want desks, rooms, parking, lockers and doors in one system, Awaio covers that, and many start with one module and add more later.

Can a property owner run several tenants in Awaio?

Yes. Each tenant is its own community with its own admins, members and booking rules. The property owner manages shared rooms, parking and outer doors, and tenants can’t see each other.

Can Awaio open doors without replacing our access control?

Yes. The Smart Access Box connects to the existing relay of doors, gates and barriers, so they open with the phone. Where the building already has access control, Awaio connects bookings to it through Inlet.

How is HqO priced compared to Awaio?

HqO doesn’t publish prices. Its documentation says features and integrations are included by contract, and white-label apps carry a yearly maintenance fee. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

What does HqO cover that Awaio doesn’t focus on?

HqO has a CRM for tenants and leases, lease sync from Yardi, portfolio analytics, a building management suite and a marketplace of partner integrations. Awaio focuses on the workplace itself: desks, rooms, parking, lockers, doors and floor plans, with events and news in the same app.

Awaio vs HqO: which platform fits your building?

HqO is a US platform for commercial real estate owners, with a CRM, a tenant app, events and mobile access through the building’s existing access control. Awaio runs desks, rooms, parking and lockers on live floor plans, and opens doors and lockers with the phone, all in one system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and HqO. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

Different focus: HqO is built for landlords who run a portfolio, with a CRM, lease data, tenant apps and events. Awaio focuses on the workplace inside the building: desks, rooms, parking, lockers and doors.
Doors: HqO turns the phone into a credential through the building’s access control system, mainly at base building entrances. Awaio supplies its own locks and the Smart Access Box, so existing doors, gates and lockers can open with the phone.
Lockers and parcels: lockers aren’t in HqO’s public documentation. Awaio runs personal lockers, parcel lockers and e-bike charging lockers in the same app.
Pricing: HqO doesn’t publish prices, and features and integrations are added by contract. Awaio is priced per resource, with unlimited users.

Feature comparison

Feature	HqO	Awaio	What this means for you
Admin and analytics
Multi-tenant buildings	Yes Buildings, tenant companies and tenant admins in one CRM ^[1]	Yes	Both serve buildings with several tenants. In Awaio each tenant is its own community with its own rules and admins.
User roles and permissions	Yes Tenant roles and building admin roles ^[2]	Yes	Awaio has scoped admin roles, so each admin gets the access they need and nothing more.
Utilisation analytics	Yes Booking dashboards and badge-in attendance ^[3]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Lockers and access
Mobile access to doors	Yes Wallet and app credentials through the building’s access control ^[4]	Yes	Both let people open doors with their phone. Awaio gives access for the booking window only.
Access cards	Partly Physical badges stay in the building’s access system ^[4]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Locker management	Not in public documentation ^[5]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[4]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, RFID card, PIN or fingerprint.
Access control hardware	Not in public documentation ^[6]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Not in public documentation ^[5]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Partly Loading dock check-in for deliveries ^[7]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[5]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Communication
Messages to everyone in the workplace	Yes Push and email to chosen audiences, and lobby screens ^[8]	Yes	Both let you reach everyone in the building with one message. In Awaio, billboards with push reach everyone in the app.
Notifications	Yes Push, email and an in-app inbox ^[9]	Yes Push and email	Both keep people informed. Awaio sends push and email.
Booking confirmations	Yes Email and push ^[5]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Booking
Meeting room booking	Yes Meeting rooms, amenity spaces and equipment, with approval per resource ^[5]	Yes	Both let people book meeting rooms. Awaio also books from Outlook or a QR code or TapCard at the door.
Desk booking	Yes Desks as a bookable resource ^[5]	Yes	In Awaio, people pick a desk on a live floor plan.
Parking booking	Yes Parking spots as a bookable resource, plus parking partners ^[5]	Yes	In Awaio, parking is booked in the same app as desks and rooms, and the barrier can open with the phone.
Recurring bookings	Not in public documentation ^[5]	Yes	In Awaio, admins can let everyone book a regular room or desk once instead of every week.
Book on behalf of others	Yes Admins book for tenants ^[10]	Yes Admins and reception book for others, and colleagues can share bookings	In Awaio, admins and reception book for others, and colleagues can share bookings.
Interactive floor plans	Partly Booking from floor plans that HqO sets up from your PDFs ^[5]	Yes	Awaio admins draw interactive floor plans in the browser and publish them instantly.
Indoor wayfinding	Partly Indoor maps through MappedIn or MazeMap ^[11]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Awaio shows rooms, desks and colleagues on a live map, with real-time occupancy.
Check-in and auto-release	Yes In the app, or the booking is released after 30 minutes ^[5]	Yes	Both release unused bookings so others can use the space. Awaio also checks in by QR code or TapCard.
Payments for bookings	Yes Card through Stripe, landlord credits or invoice ^[12]	Yes Paid parking and other paid bookings	Both handle paid bookings. In Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Yes Questions per resource when people book ^[10]	Yes Custom forms for rooms, pool cars and more	Both can ask for details when people book. Awaio adds custom forms for rooms, pool cars and more.
Events and registration	Yes RSVPs, waitlists, paid entry and check-in ^[13]	Yes Events with registration in the app	Both run events with registration. In Awaio, events sit in the same app as bookings and doors.
Booking quotas	Partly Minimum and maximum booking length per resource ^[5]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules, so popular spaces are shared fairly.
Integrations
Calendar sync	Two-way sync with Outlook and Microsoft Exchange ^[5]	Yes Outlook and Google Calendar	Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[5]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes Okta, Microsoft Azure AD and Ping, by contract ^[14]	Yes Microsoft 365 and Google Workspace	Both let people sign in with the work account they already use.
Outlook add-in	Not in public documentation ^[15]	Yes Book desks, rooms, parking and lockers from Outlook	The Awaio Outlook add-in books desks, rooms, parking and lockers from a meeting.
Meeting room displays	Kiosk mode on a tablet ^[5]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes iOS, Android and web, with white-label apps for a yearly fee ^[16]	Yes	Awaio has its own iOS and Android app for booking and for opening doors and lockers.
Building system integrations	Yes Access control connectors, and a building management suite for HVAC, lighting and meters ^[17]	Yes Access control systems through Inlet	Awaio connects bookings to access control systems through Inlet, and brings sensor and climate data into one system.
Sensor integrations	Partly Occupancy and room control partners shown in the app ^[18]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Partly API integrations through a separate development project ^[19]	Yes API and webhooks	Awaio connects to your other systems through an API and webhooks.
Security, support and pricing
EU data hosting and GDPR	AWS in Frankfurt for EU customers ^[20]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both keep EU customers’ data in the EU. Awaio signs a DPA on request.
Support	Tickets and email, with replies in 1–2 business days ^[21]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	No public prices. Features and integrations by contract. ^[19]	Per resource, not per user. Unlimited users.	Awaio is priced per resource, with unlimited users, whatever your headcount.

Admin and analytics

Multi-tenant buildings

HqO

Yes Buildings, tenant companies and tenant admins in one CRM^[1]

Awaio

Yes

Both serve buildings with several tenants. In Awaio each tenant is its own community with its own rules and admins.
User roles and permissions

HqO

Yes Tenant roles and building admin roles^[2]

Awaio

Yes

Awaio has scoped admin roles, so each admin gets the access they need and nothing more.
Utilisation analytics

HqO

Yes Booking dashboards and badge-in attendance^[3]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.

Lockers and access

Mobile access to doors

HqO

Yes Wallet and app credentials through the building’s access control^[4]

Awaio

Yes

Both let people open doors with their phone. Awaio gives access for the booking window only.
Access cards

HqO

Partly Physical badges stay in the building’s access system^[4]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Locker management

HqO

Not in public documentation^[5]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

HqO

Not in public documentation^[4]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, RFID card, PIN or fingerprint.
Access control hardware

HqO

Not in public documentation^[6]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

HqO

Not in public documentation^[5]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

HqO

Partly Loading dock check-in for deliveries^[7]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

HqO

Not in public documentation^[5]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Communication

Messages to everyone in the workplace

HqO

Yes Push and email to chosen audiences, and lobby screens^[8]

Awaio

Yes

Both let you reach everyone in the building with one message. In Awaio, billboards with push reach everyone in the app.
Notifications

HqO

Yes Push, email and an in-app inbox^[9]

Awaio

Yes Push and email

Both keep people informed. Awaio sends push and email.
Booking confirmations

HqO

Yes Email and push^[5]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Booking

Meeting room booking

HqO

Yes Meeting rooms, amenity spaces and equipment, with approval per resource^[5]

Awaio

Yes

Both let people book meeting rooms. Awaio also books from Outlook or a QR code or TapCard at the door.
Desk booking

HqO

Yes Desks as a bookable resource^[5]

Awaio

Yes

In Awaio, people pick a desk on a live floor plan.
Parking booking

HqO

Yes Parking spots as a bookable resource, plus parking partners^[5]

Awaio

Yes

In Awaio, parking is booked in the same app as desks and rooms, and the barrier can open with the phone.
Recurring bookings

HqO

Not in public documentation^[5]

Awaio

Yes

In Awaio, admins can let everyone book a regular room or desk once instead of every week.
Book on behalf of others

HqO

Yes Admins book for tenants^[10]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

In Awaio, admins and reception book for others, and colleagues can share bookings.
Interactive floor plans

HqO

Partly Booking from floor plans that HqO sets up from your PDFs^[5]

Awaio

Yes

Awaio admins draw interactive floor plans in the browser and publish them instantly.
Indoor wayfinding

HqO

Partly Indoor maps through MappedIn or MazeMap^[11]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Awaio shows rooms, desks and colleagues on a live map, with real-time occupancy.
Check-in and auto-release

HqO

Yes In the app, or the booking is released after 30 minutes^[5]

Awaio

Yes

Both release unused bookings so others can use the space. Awaio also checks in by QR code or TapCard.
Payments for bookings

HqO

Yes Card through Stripe, landlord credits or invoice^[12]

Awaio

Yes Paid parking and other paid bookings

Both handle paid bookings. In Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

HqO

Yes Questions per resource when people book^[10]

Awaio

Yes Custom forms for rooms, pool cars and more

Both can ask for details when people book. Awaio adds custom forms for rooms, pool cars and more.
Events and registration

HqO

Yes RSVPs, waitlists, paid entry and check-in^[13]

Awaio

Yes Events with registration in the app

Both run events with registration. In Awaio, events sit in the same app as bookings and doors.
Booking quotas

HqO

Partly Minimum and maximum booking length per resource^[5]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules, so popular spaces are shared fairly.

Integrations

Calendar sync

HqO

Two-way sync with Outlook and Microsoft Exchange^[5]

Awaio

Yes Outlook and Google Calendar

Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace.
Your own calendar in the app

HqO

Not in public documentation^[5]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

HqO

Yes Okta, Microsoft Azure AD and Ping, by contract^[14]

Awaio

Yes Microsoft 365 and Google Workspace

Both let people sign in with the work account they already use.
Outlook add-in

HqO

Not in public documentation^[15]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

The Awaio Outlook add-in books desks, rooms, parking and lockers from a meeting.
Meeting room displays

HqO

Kiosk mode on a tablet^[5]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

HqO

Yes iOS, Android and web, with white-label apps for a yearly fee^[16]

Awaio

Yes

Awaio has its own iOS and Android app for booking and for opening doors and lockers.
Building system integrations

HqO

Yes Access control connectors, and a building management suite for HVAC, lighting and meters^[17]

Awaio

Yes Access control systems through Inlet

Awaio connects bookings to access control systems through Inlet, and brings sensor and climate data into one system.
Sensor integrations

HqO

Partly Occupancy and room control partners shown in the app^[18]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

HqO

Partly API integrations through a separate development project^[19]

Awaio

Yes API and webhooks

Awaio connects to your other systems through an API and webhooks.

Security, support and pricing

EU data hosting and GDPR

HqO

AWS in Frankfurt for EU customers^[20]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both keep EU customers’ data in the EU. Awaio signs a DPA on request.
Support

HqO

Tickets and email, with replies in 1–2 business days^[21]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

HqO

No public prices. Features and integrations by contract.^[19]

Awaio

Per resource, not per user. Unlimited users.

Awaio is priced per resource, with unlimited users, whatever your headcount.

Not in public documentation: we found no mention of it on the HqO website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over HqO

Every tenant in one system

Each tenant gets its own community with its own admins and booking rules, while the property owner runs shared rooms, parking and outer doors.
Doors and lockers with what you have

The Smart Access Box connects existing doors, gates and barriers to the app, and Awaio locks fit the lockers you already have.
Floor plans you edit yourself

Admins draw interactive floor plans in the browser and publish them instantly, so you can change a layout the same day.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and HqO

Sources

[1] help.hqo.com/en-US/getting-started/core-concepts · accessed 2026-10-26
[2] help.hqo.com/en-US/admin/settings/roles-permissions · accessed 2026-10-26
[3] help.hqo.com/en-US/admin/intelligence/feature-dashboards · accessed 2026-10-26
[4] help.hqo.com/en-US/integrations/mobile-access · accessed 2026-10-26
[5] help.hqo.com/en-US/admin/operations/resource-booking · accessed 2026-10-26
[6] help.hqo.com/en-US/admin/operations/access-control · accessed 2026-10-26
[7] help.hqo.com/en-US/admin/operations/visitor-management/loading-dock · accessed 2026-10-26
[8] help.hqo.com/en-US/admin/experience/communications · accessed 2026-10-26
[9] help.hqo.com/en-US/mobile/notifications · accessed 2026-10-26
[10] help.hqo.com/en-US/guides/manage-bookings · accessed 2026-10-26
[11] help.hqo.com/en-US/integrations/wayfinding-transit · accessed 2026-10-26
[12] help.hqo.com/en-US/guides/booking-payments · accessed 2026-10-26
[13] help.hqo.com/en-US/admin/experience/events · accessed 2026-10-26
[14] help.hqo.com/en-US/integrations/sso · accessed 2026-10-26
[15] help.hqo.com/en-US/admin/operations/visitor-management/outlook-invitations · accessed 2026-10-26
[16] help.hqo.com/en-US/mobile/overview · accessed 2026-10-26
[17] www.hqo.com/product/operations · accessed 2026-10-26
[18] help.hqo.com/en-US/integrations/safety-sensors · accessed 2026-10-26
[19] help.hqo.com/en-US/integrations/overview · accessed 2026-10-26
[20] help.hqo.com/en-US/support/privacy · accessed 2026-10-26
[21] help.hqo.com/en-US/support/contact · accessed 2026-10-26