30–40% of meeting rooms sit empty at any given time
Ghost bookings block space for everyone else. Awaio releases unused rooms automatically and shows you exactly where the waste is.
Room Booking
Space management that scales with you
Book any room in seconds. No conflicts. No ghost meetings. Your rooms, actually used.
More than room booking. A connected workplace platform.
Awaio gives organizations complete visibility and control of meeting spaces. Book rooms, understand utilization, and manage rooms, desks, lockers and parking through one unified platform.
Real-time availability at a glance
Every room, visible in real time. Book from the app, a browser, or the QR code outside the door.
Explore the office map feature
End double-bookings for good
No conflicting bookings. No-shows are released automatically so the space stays available.
Ditch the display. QR codes are all you need.
Awaio works with QR codes or Tapcards, and employees book from the phone they already carry.
Utilisation data that drives decisions
See which rooms are overbooked and which sit empty. Use the data to right-size your space, adapt your workplace, and cut real estate costs.
ONE PLATFORM
Every type of space. One system.
Whatever your mix of spaces, Awaio handles them all from one platform. Same booking rules, same utilisation data, same access control across every room.
Focus rooms
1–2 person pods for deep work or private calls. Bookable by the hour with automatic no-show release.
Small meeting rooms
4–6 person spaces for team stand-ups and client calls. Add amenities like screens and whiteboards.
Boardrooms
10+ person executive rooms with full AV. Set booking rules, required approvals, and catering add-ons.
Hybrid rooms
Video-first rooms built for remote-friendly meetings. Awaio integrates with your calendar and Microsoft Teams Rooms (MTR).
Event spaces
Flexible spaces for town halls, workshops, and larger internal gatherings. Manage capacity limits, setup rules, and bookings from the same platform.
Booking rules & quotas
Your policies. Applied to every room.
Set the rules once. Awaio enforces them everywhere.
Max duration per bookingAdvance booking windowCheck-in enforcementAuto-release on no-showMinimum notice periodRecurring bookingsApproval requiredAmenity filteringCapacity-based suggestionsGuest calendar invites
Example, Executive boardroom rules
Max booking duration 2 hours
Advance window 14 days
Check-in grace period 10 min
Auto-release on no-show Enabled
Capacity limit 12 persons
Approval required Enabled
DATA & INSIGHTS
Know exactly how your rooms are used
Real occupancy, not just reservations. Awaio surfaces booking patterns and check-in data automatically, so you know which rooms to act on without digging through reports.
0%
average room utilisation identified across customer sites
0×
increase in effective capacity through smarter scheduling
0×
faster to find and book an available room vs. manual search
0%
reduction in no-show wasted time after enabling check-in enforcement
01
Capture
Every booking, check-in, and auto-release event feeds live room utilisation data automatically, across every room, floor, and site.
02
Analyse
Utilisation dashboards show exactly which rooms are overbooked, which sit idle, and which time slots have the most unmet demand.
03
Act
Awaio surfaces specific recommendations on how to optimise your spaces — reduce ghost bookings, right-size your floor plan, and present clear ROI to facilities and finance teams.
Plan your week
Plan your week
before your coffee gets cold
Pick which days you're in the office, then book your desk, locker, parking, and meeting rooms, all in one go. Your calendar meetings show up alongside so nothing ever clashes.
Choose your office days
Toggle in-office or remote for each day. Resources adjust automatically.
All resources at once
Book desk, locker, parking, and rooms together, no jumping between screens.
See when colleagues are in
Know who else is at the office and plan your days together.
Meetings stay in sync
Calendar events from Outlook or Google appear automatically, no double-booking.
Integrations
Works with the calendar your team already uses.
Two-way sync with Microsoft 365 and Google Workspace. Book in Awaio, it shows in Outlook. Cancel anywhere, the room is freed instantly.
Microsoft 365
Outlook
MTR Rooms
Google Workspace
Google Calendar
FAQ
Common questions about room booking
If you're evaluating room booking software, these cover the questions that matter most.
Five tools for one building
are four too many
Awaio connects every resource in one platform.