Name: Awaio Desk Management
Brand: Awaio

Question 1

How does Awaio help reduce office real estate costs?

Accepted Answer

Awaio tracks desk utilisation through bookings and TapDot check-ins, giving you accurate data on which desks are used and which sit empty. This lets you right-size your floor plan before a lease renewal rather than guessing. Customers typically see a 40% reduction in desk costs after making data-driven space decisions.

Question 2

Can I measure desk utilisation without installing occupancy sensors?

Accepted Answer

Yes. Awaio tracks utilisation through desk bookings and employee check-ins via TapDot, no hardware sensors required. You get accurate occupancy data without installation costs, ongoing maintenance, or calibration drift.

Question 3

Does Awaio support company-wide hybrid work policies?

Accepted Answer

Yes. Booking rules in Awaio are set per zone, so hybrid policies like minimum office days or team-reserved areas on specific days are enforced automatically. Employees only see and can book desks that match their assigned access rights.

Question 4

How do I set up hot-desking for my office in Awaio?

Accepted Answer

You define zones on your office map and assign a booking type to each: hot-desk, designated, or team-reserved. Each zone gets its own booking window, access rules, and optional amenity tags. The setup takes minutes with no hardware installation needed.

Question 5

Can different parts of the office have different booking rules?

Accepted Answer

Yes. Each map zone in Awaio operates under its own rules, hot-desking in open areas, designated seats in team zones, restricted access for specific departments. Rules apply automatically when an employee books, with no manual intervention from admins.

Question 6

How does Awaio manage offices with both fixed and flexible desks?

Accepted Answer

Awaio supports all desk types in one platform: hot desks, permanently assigned desks, team zones, quiet focus areas, and amenity-tagged desks. A mixed-layout office is managed in a single system without additional tools or manual tracking.

Question 7

What systems does Awaio desk management integrate with?

Accepted Answer

Awaio integrates with Microsoft 365 and Google Workspace for calendar sync and single sign-on. It also connects natively with other Awaio modules, room booking, lockers, parking, and access control, so everything runs in one system.

Question 8

How do employees book a desk in Awaio?

Accepted Answer

Employees open the Awaio app, see a live map of available desks, filter by zone or amenity, and confirm a booking in under three minutes. The booking is instant and the desk is held until the employee checks in.

Question 9

Can employees see where their team is sitting before coming into the office?

Accepted Answer

Yes. The Awaio office map shows each team's zone, which desks are booked by colleagues, and which are still available, updated in real time. Employees can check before they leave home and book a nearby desk.

Question 10

What if an employee needs a specific desk type, like a height-adjustable or dual-screen desk?

Accepted Answer

Desks in Awaio are tagged with amenities: height-adjustable, dual screen, wheelchair accessible, quiet zone, and more. Employees filter the map by the amenity they need and only see matching desks before booking. No calls to facilities, no hoping the right desk is free.

Turn desk utilisation into workplace decisions

Workplace visibility in real time

See who's sitting where, before problems start

Utilisation data, without the sensor bill

Rules that follow the zone, not the admin

Know exactly how many desks you actually need

Up to 40% of your desks sit empty every day

Every desk setup, one system

Hot desks

Designated desks

Team zones

Focus areas

Amenity desks

Your policies. Applied to every desk.

Know how your office is really used

Capture

Analyse

Act

Plan your week
before your coffee gets cold

Common questions about desk management

Five tools for one building
are four too many