Is Awaio an alternative to OfficeSpace?

Yes, for desk and room booking, check-in, wayfinding and workplace analytics. Awaio also adds parking, lockers, digital locks and door access in the same system. If stack planning and move scenarios are your main need, OfficeSpace is built for that.

Can we move from OfficeSpace to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is OfficeSpace priced compared to Awaio?

OfficeSpace charges a platform fee per plan that covers a set number of employees, then a per-employee rate and paid add-on features. Prices are by quote. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Where does Awaio store our data?

In the EU, on Google Cloud EU regions, with backups in separate EU locations. Awaio signs a DPA on request. OfficeSpace stores data in the US by default, and clients can choose the EU, Canada or Australia.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Awaio vs OfficeSpace: which workplace platform fits you?

OfficeSpace is built for large real estate and facilities teams, with space planning, move management, and desk and room booking. Awaio also books desks and rooms, and adds parking, lockers and doors that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and OfficeSpace. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: OfficeSpace books desks and rooms and connects to other vendors’ access control. Awaio has its own digital locks, door access and lockers that open with the phone.
Parking in the same app: OfficeSpace has no parking module in its public documentation. Awaio books parking bays, EV bays and bikes next to desks and rooms.
No per-employee fees: OfficeSpace charges a platform fee that covers a set number of employees, then per employee and per add-on. Awaio is priced per resource, with unlimited users.
Data in the EU by default: OfficeSpace stores data in the US unless you choose another region. Awaio keeps customer data in the EU.

Feature comparison

Feature	OfficeSpace	Awaio	What this means for you
Booking
Meeting room booking	Yes From Outlook, Google, Teams, Slack, the app and kiosks ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Partly No parking module in public documentation. OfficeSpace says some clients use it to book parking. ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings	Yes ^[4]^[5]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Delegate users book for others ^[6]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes Floor plans sync from AutoCAD ^[2]^[7]	Yes	Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding	Yes Search and a pulsing icon on the floor plan, plus kiosks ^[8]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes In the app, by email, in Teams or Slack, or automatically from badge or Wi-Fi data ^[9]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[5]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Partly Custom fields on catering and service requests linked to a room booking ^[10]	Yes Custom forms for rooms, pool cars and more	Awaio adds your own forms to bookings of rooms, pool cars and more.
Events and registration	Not in public documentation ^[5]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Partly One active booking per person, and limits by team, department or location ^[4]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules, so popular spaces are shared fairly.
Admin and analytics
Utilisation analytics	Yes Heat maps, dashboards and real-time utilisation ^[18]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Not in public documentation ^[6]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes Ten roles, from System Administrator to Delegate User ^[6]	Yes	Give admins the access they need, and nothing more.
Integrations
Calendar sync	Yes Microsoft 365 and Google Calendar ^[7]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[14]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes Okta, Microsoft, Google, OneLogin, Ping and more ^[7]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Suggests rooms based on where attendees sit ^[15]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Kiosks and room displays on tablets or partner screens ^[5]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[16]	Yes	Both have apps for iOS and Android.
Building system integrations	Yes Partner access control, plus presence data from badges and Wi-Fi ^[7]	Yes Access control systems through Inlet	Awaio brings sensor, climate and access data into one system.
Sensor integrations	Yes Occupancy sensors such as VergeSense and Density ^[7]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Yes ^[5]	Yes API and webhooks	Both connect to your other systems through an API and webhooks.
Communication
Notifications	Yes Email, push, Slack, Teams and Google ^[5]	Yes Push and email	Both remind people about their bookings.
Messages to everyone in the workplace	Yes ^[17]	Yes	Both let you reach everyone in the workplace with one message.
Booking confirmations	Yes ^[4]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Lockers and access
Locker management	Not in public documentation ^[5]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[7]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card, PIN or fingerprint.
Mobile access to doors	Not in public documentation ^[11]	Yes	With Awaio, employees open doors and gates in the same app they book in.
Access cards	Not in public documentation ^[12]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[1]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Not in public documentation ^[13]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Yes Mailroom flow with parcel scans, alerts and QR pickup ^[13]	Yes Parcel lockers with a notice when the delivery is ready	Both tell people when a delivery has arrived. With Awaio, it waits in a parcel locker.
E-bike charging lockers	Not in public documentation ^[5]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Security, support and pricing
EU data hosting and GDPR	Yes US by default. EU, Canada or Australia on request. ^[19]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Awaio keeps your data in the EU without you having to ask.
Support	Email, phone, help centre and a client success manager ^[20]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Platform fee for a set number of employees, then per employee and per add-on. Quote only. ^[5]	Per resource, not per user. Unlimited users.	Compare per-employee and per-resource cost for your headcount and office size.

Booking

Meeting room booking

OfficeSpace

Yes From Outlook, Google, Teams, Slack, the app and kiosks^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

OfficeSpace

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

OfficeSpace

Partly No parking module in public documentation. OfficeSpace says some clients use it to book parking.^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings

OfficeSpace

Yes ^[4]^[5]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

OfficeSpace

Yes Delegate users book for others^[6]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

OfficeSpace

Yes Floor plans sync from AutoCAD^[2]^[7]

Awaio

Yes

Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding

OfficeSpace

Yes Search and a pulsing icon on the floor plan, plus kiosks^[8]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

OfficeSpace

Yes In the app, by email, in Teams or Slack, or automatically from badge or Wi-Fi data^[9]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

OfficeSpace

Not in public documentation^[5]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

OfficeSpace

Partly Custom fields on catering and service requests linked to a room booking^[10]

Awaio

Yes Custom forms for rooms, pool cars and more

Awaio adds your own forms to bookings of rooms, pool cars and more.
Events and registration

OfficeSpace

Not in public documentation^[5]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

OfficeSpace

Partly One active booking per person, and limits by team, department or location^[4]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules, so popular spaces are shared fairly.

Admin and analytics

Utilisation analytics

OfficeSpace

Yes Heat maps, dashboards and real-time utilisation^[18]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

OfficeSpace

Not in public documentation^[6]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

OfficeSpace

Yes Ten roles, from System Administrator to Delegate User^[6]

Awaio

Yes

Give admins the access they need, and nothing more.

Integrations

Calendar sync

OfficeSpace

Yes Microsoft 365 and Google Calendar^[7]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app

OfficeSpace

Not in public documentation^[14]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

OfficeSpace

Yes Okta, Microsoft, Google, OneLogin, Ping and more^[7]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

OfficeSpace

Yes Suggests rooms based on where attendees sit^[15]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

OfficeSpace

Yes Kiosks and room displays on tablets or partner screens^[5]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

OfficeSpace

Yes ^[16]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

OfficeSpace

Yes Partner access control, plus presence data from badges and Wi-Fi^[7]

Awaio

Yes Access control systems through Inlet

Awaio brings sensor, climate and access data into one system.
Sensor integrations

OfficeSpace

Yes Occupancy sensors such as VergeSense and Density^[7]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

OfficeSpace

Yes ^[5]

Awaio

Yes API and webhooks

Both connect to your other systems through an API and webhooks.

Communication

Notifications

OfficeSpace

Yes Email, push, Slack, Teams and Google^[5]

Awaio

Yes Push and email

Both remind people about their bookings.
Messages to everyone in the workplace

OfficeSpace

Yes ^[17]

Awaio

Yes

Both let you reach everyone in the workplace with one message.
Booking confirmations

OfficeSpace

Yes ^[4]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Lockers and access

Locker management

OfficeSpace

Not in public documentation^[5]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

OfficeSpace

Not in public documentation^[7]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card, PIN or fingerprint.
Mobile access to doors

OfficeSpace

Not in public documentation^[11]

Awaio

Yes

With Awaio, employees open doors and gates in the same app they book in.
Access cards

OfficeSpace

Not in public documentation^[12]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

OfficeSpace

Not in public documentation^[1]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

OfficeSpace

Not in public documentation^[13]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

OfficeSpace

Yes Mailroom flow with parcel scans, alerts and QR pickup^[13]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Both tell people when a delivery has arrived. With Awaio, it waits in a parcel locker.
E-bike charging lockers

OfficeSpace

Not in public documentation^[5]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Security, support and pricing

EU data hosting and GDPR

OfficeSpace

Yes US by default. EU, Canada or Australia on request.^[19]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Awaio keeps your data in the EU without you having to ask.
Support

OfficeSpace

Email, phone, help centre and a client success manager^[20]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

OfficeSpace

Platform fee for a set number of employees, then per employee and per add-on. Quote only.^[5]

Awaio

Per resource, not per user. Unlimited users.

Compare per-employee and per-resource cost for your headcount and office size.

Not in public documentation: we found no mention of it on the OfficeSpace website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over OfficeSpace

Doors, lockers and parking in the same app

Book a desk, park the car, and open the door and the locker with the same app.
Start with one module

Begin with rooms or desks, and add lockers, parking or mobile access when you’re ready.
Pricing that doesn’t grow with headcount

Pay per resource, with unlimited users, whether people come in every day or once a month.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and OfficeSpace

Sources

[1] www.officespacesoftware.com/features/room-booking · accessed 2026-10-26
[2] www.officespacesoftware.com/features/desk-booking · accessed 2026-10-26
[3] www.officespacesoftware.com/blog/connected-workplace · accessed 2026-10-26
[4] support.officespacesoftware.com/articles/en_US/Knowledge/Global-Desk-Booking-Settings-HC · accessed 2026-10-26
[5] www.officespacesoftware.com/plans · accessed 2026-10-26
[6] support.officespacesoftware.com/articles/en_US/Knowledge/OfficeSpace-User-Role-Descriptions-HC · accessed 2026-10-26
[7] www.officespacesoftware.com/integrations · accessed 2026-10-26
[8] www.officespacesoftware.com/features/wayfinding · accessed 2026-10-26
[9] support.officespacesoftware.com/articles/en_US/Knowledge/Introduction-to-Check-In-HC · accessed 2026-10-26
[10] www.officespacesoftware.com/blog/improve-meetings-with-requests · accessed 2026-10-26
[11] www.officespacesoftware.com/features/mobile-app · accessed 2026-10-26
[12] support.officespacesoftware.com/articles/en_US/Knowledge/Badge-Import-Integration-HC · accessed 2026-10-26
[13] www.officespacesoftware.com/features/visitor-management-system · accessed 2026-10-26
[14] www.officespacesoftware.com/features/employee-homepage · accessed 2026-10-27
[15] support.officespacesoftware.com/articles/en_US/Knowledge/Installing-the-OfficeSpace-for-Outlook-Add-In · accessed 2026-10-26
[16] apps.apple.com/app/id1446665105 · accessed 2026-10-26
[17] www.officespacesoftware.com/features/workplace-announcements · accessed 2026-10-26
[18] www.officespacesoftware.com/features/reporting-analytics · accessed 2026-10-26
[19] www.officespacesoftware.com/oss-client-privacy-policy · accessed 2026-10-26
[20] www.officespacesoftware.com/support · accessed 2026-10-26

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Awaio vs OfficeSpace: which workplace platform fits you?

Key differences