Do I need room displays with Awaio?

No. People book and check in with QR codes and TapCards at the door, or from the app, Outlook and Google Calendar. Awaio also works with Microsoft Teams Rooms.

How is Joan priced compared to Awaio?

Joan sells plans by the number of app users and devices, with all modules included. Each display counts as a device, and Joan hardware and badges cost extra. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Can we move from Joan to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

Can Awaio run a building with several companies?

Yes. Each tenant gets its own community with its own admins, members and booking rules. The property owner runs shared rooms, parking and entrance doors.

Awaio vs Joan: which workplace platform fits you?

Q: Is Awaio an alternative to Joan?

Yes. Awaio covers room, desk and parking booking like Joan, and adds digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

Joan is known for its ePaper room displays and also books desks, parking and visitors. Awaio books rooms, desks and parking without a screen at every door, and adds digital locks, door access and lockers that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Joan. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: Joan covers rooms, desks, parking, visitors and signage. Awaio adds digital locks, door access and lockers that open with the phone.
No screen per room: Joan is built around door displays, and each display is billed as a device. Awaio uses QR codes and TapCards at the door.
No per-user fees: Joan bills by app users and devices. Awaio is priced per resource, with unlimited users.
Built for shared buildings too: Joan describes a shared Microsoft 365 room for several companies. In Awaio, each company in a building manages its own part.

Feature comparison

Feature	Joan	Awaio	What this means for you
Booking
Meeting room booking	Yes From the door display, calendar, app or web portal ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Yes Parking spaces set up as a bookable asset ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings	Yes ^[2]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Office managers can pre-book desks for employees ^[4]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes ^[5]	Yes	Both show desks, rooms and parking on a map you can book from.
Indoor wayfinding	Partly Shows where assets and colleagues are on the floor plan ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes At the door display, by QR or NFC tag, geolocation or desk sensor ^[7]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[3]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Partly Health and safety questions before desk bookings and visits ^[8]	Yes Custom forms for rooms, pool cars and more	Awaio adds custom forms to bookings for rooms, pool cars and more.
Events and registration	Not in public documentation ^[9]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Partly Booking windows and occupancy limits per department ^[2]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules, so popular spaces are shared fairly.
Integrations
Calendar sync	Yes Google Workspace, Microsoft 365, Exchange and iCal ^[10]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Single sign-on	Yes Google and Microsoft 365, with user sync from Okta, Entra ID and more ^[11]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Not in public documentation ^[12]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Joan’s own ePaper displays or any tablet, billed per device ^[1]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Joan suits offices that want a screen at every door. Awaio uses QR codes and TapCards, so you don’t need one.
Mobile app	Yes ^[13]	Yes	Both have apps for iOS and Android.
Building system integrations	Partly Shows room bookings from Prism by JLL ^[14]	Yes Access control systems through Inlet	Awaio connects bookings to access control systems through Inlet.
Sensor integrations	Yes Jabra cameras and Zens desk sensors ^[15]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Yes ^[16]	Yes API and webhooks	Both connect to your other systems through an API.
Lockers and access
Locker management	Partly Lockers can be a bookable asset. No lock hardware in public documentation. ^[5]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[12]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors	Not in public documentation ^[6]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Partly New employee badges work with your access control provider ^[17]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[18]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Yes QR codes and NFC tags to book or check in ^[19]	Yes TapCard and TapDot: tap the phone to book or open	Both use tags at the desk. Awaio TapCards and TapDots can also open a resource.
Parcel and delivery handling	Not in public documentation ^[12]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[5]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Communication
Notifications	Yes ^[7]	Yes Push and email	Both remind people by push and email.
Messages to everyone in the workplace	Yes Announcements by email and app, plus digital signage ^[20]	Yes	Both let you reach everyone in the workplace with one message.
Admin and analytics
Utilisation analytics	Yes ^[21]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Partly A shared Microsoft 365 room for several companies. No separate admins per company documented. ^[22]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[4]	Yes	Give admins the access they need, and nothing more.
Security, support and pricing
EU data hosting and GDPR	Yes EU hosting in Belgium, ISO 27001 certified ^[11]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both keep your data in the EU.
Support	Help centre and contact form, 08:00 to midnight CET ^[23]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	By app users and devices, monthly or annually. All modules included. Hardware and badges cost extra. ^[24]	Per resource, not per user. Unlimited users.	Compare per-user and per-device cost with per-resource cost for your headcount and number of rooms.

Booking

Meeting room booking

Joan

Yes From the door display, calendar, app or web portal^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Joan

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

Joan

Yes Parking spaces set up as a bookable asset^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings

Joan

Yes ^[2]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Joan

Yes Office managers can pre-book desks for employees^[4]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Joan

Yes ^[5]

Awaio

Yes

Both show desks, rooms and parking on a map you can book from.
Indoor wayfinding

Joan

Partly Shows where assets and colleagues are on the floor plan^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

Joan

Yes At the door display, by QR or NFC tag, geolocation or desk sensor^[7]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Joan

Not in public documentation^[3]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

Joan

Partly Health and safety questions before desk bookings and visits^[8]

Awaio

Yes Custom forms for rooms, pool cars and more

Awaio adds custom forms to bookings for rooms, pool cars and more.
Events and registration

Joan

Not in public documentation^[9]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

Joan

Partly Booking windows and occupancy limits per department^[2]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules, so popular spaces are shared fairly.

Integrations

Calendar sync

Joan

Yes Google Workspace, Microsoft 365, Exchange and iCal^[10]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Single sign-on

Joan

Yes Google and Microsoft 365, with user sync from Okta, Entra ID and more^[11]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Joan

Not in public documentation^[12]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

Joan

Yes Joan’s own ePaper displays or any tablet, billed per device^[1]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Joan suits offices that want a screen at every door. Awaio uses QR codes and TapCards, so you don’t need one.
Mobile app

Joan

Yes ^[13]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

Joan

Partly Shows room bookings from Prism by JLL^[14]

Awaio

Yes Access control systems through Inlet

Awaio connects bookings to access control systems through Inlet.
Sensor integrations

Joan

Yes Jabra cameras and Zens desk sensors^[15]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

Joan

Yes ^[16]

Awaio

Yes API and webhooks

Both connect to your other systems through an API.

Lockers and access

Locker management

Joan

Partly Lockers can be a bookable asset. No lock hardware in public documentation.^[5]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Joan

Not in public documentation^[12]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors

Joan

Not in public documentation^[6]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

Joan

Partly New employee badges work with your access control provider^[17]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Joan

Not in public documentation^[18]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

Joan

Yes QR codes and NFC tags to book or check in^[19]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

Both use tags at the desk. Awaio TapCards and TapDots can also open a resource.
Parcel and delivery handling

Joan

Not in public documentation^[12]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Joan

Not in public documentation^[5]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Communication

Notifications

Joan

Yes ^[7]

Awaio

Yes Push and email

Both remind people by push and email.
Messages to everyone in the workplace

Joan

Yes Announcements by email and app, plus digital signage^[20]

Awaio

Yes

Both let you reach everyone in the workplace with one message.

Admin and analytics

Utilisation analytics

Joan

Yes ^[21]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

Joan

Partly A shared Microsoft 365 room for several companies. No separate admins per company documented.^[22]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

Joan

Yes ^[4]

Awaio

Yes

Give admins the access they need, and nothing more.

Security, support and pricing

EU data hosting and GDPR

Joan

Yes EU hosting in Belgium, ISO 27001 certified^[11]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both keep your data in the EU.
Support

Joan

Help centre and contact form, 08:00 to midnight CET^[23]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

Joan

By app users and devices, monthly or annually. All modules included. Hardware and badges cost extra.^[24]

Awaio

Per resource, not per user. Unlimited users.

Compare per-user and per-device cost with per-resource cost for your headcount and number of rooms.

Not in public documentation: we found no mention of it on the Joan website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Joan

Doors and lockers in the same app

Open doors, gates and lockers with the same app people use to book desks and rooms.
Start without new hardware

QR codes and TapCards at the door replace room screens, and admins draw floor plans in the browser.
Pricing that doesn’t grow with headcount

Pay per resource, with unlimited users, whether people come in every day or once a month.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Joan

Sources

[1] getjoan.com/room-booking-solution · accessed 2026-10-26
[2] getjoan.com/desk-booking-solution · accessed 2026-10-26
[3] getjoan.com/parking-assets-booking-solution · accessed 2026-10-26
[4] getjoan.com/help/workplace-management/joan-desk-booking-user-roles-permissions · accessed 2026-10-26
[5] getjoan.com/workplace-assets-on-floorplan · accessed 2026-10-26
[6] getjoan.com/mobile-app · accessed 2026-10-26
[7] getjoan.com/help/workplace-management/desk-check-in-options · accessed 2026-10-26
[8] getjoan.com/help/workplace-management/enabling-health-screening · accessed 2026-10-26
[9] getjoan.com/event-badges · accessed 2026-10-26
[10] getjoan.com/help/room-management/room-booking · accessed 2026-10-26
[11] getjoan.com/security · accessed 2026-10-26
[12] getjoan.com/integrations · accessed 2026-10-26
[13] apps.apple.com/us/app/joan-workplace/id1519226753 · accessed 2026-10-26
[14] getjoan.com/help/workplace-management/prism-integration · accessed 2026-10-26
[15] getjoan.com/help/workplace-management/jabra-integration · accessed 2026-10-26
[16] getjoan.com/help/workplace-management/joan-integrations · accessed 2026-10-26
[17] getjoan.com/employee-id-badges · accessed 2026-10-26
[18] getjoan.com · accessed 2026-10-26
[19] getjoan.com/help/workplace-management/qr-code-and-nfc-booking · accessed 2026-10-26
[20] getjoan.com/help/workplace-management/announcements · accessed 2026-10-26
[21] getjoan.com/analytics · accessed 2026-10-26
[22] getjoan.com/help/room-management/using-joan-in-shared-working-environments-1 · accessed 2026-10-26
[23] getjoan.com/help/contact · accessed 2026-10-26
[24] getjoan.com/pricing · accessed 2026-10-26

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Awaio vs Joan: which workplace platform fits you?

Key differences