Can we move from Smartway2 to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is Smartway2 priced compared to Awaio?

Smartway2 doesn’t publish prices on its website. Its UK government G-Cloud listing describes an annual price per unit, with education discounts and a free trial. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Does Awaio need room panels like Smartway2?

No. Awaio works with Microsoft Teams Rooms and recommends QR codes and TapCards at the door, so people can book and check in without a screen at every room.

Awaio vs Smartway2: which workplace platform fits you?

Q: Is Awaio an alternative to Smartway2?

Yes. Awaio covers room, desk and parking booking like Smartway2, and adds digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

Smartway2, part of HubStar, books rooms, desks and parking from Outlook, with catering, its own room panels and visitor management. Awaio also books rooms, desks and parking, and adds digital locks, door access and lockers that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Smartway2. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: Smartway2 lets people book lockers like desks. Awaio supplies the locks too, so lockers, doors and gates open with the phone.
Microsoft 365 and Google Workspace: Smartway2 documents Outlook and Exchange. Awaio syncs room calendars both ways with either.
No screen needed at every room: Smartway2 sells its own room panels. Awaio uses QR codes and TapCards at the door.
Built for shared buildings too: Awaio retrofits existing doors and lockers, and lets several companies share one building, each managing their own part.

Feature comparison

Feature	Smartway2	Awaio	What this means for you
Booking
Meeting room booking	Yes From Outlook, Teams, Zoom, web, app and room panels, with catering ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Yes ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app, and the garage gate can open with the booking.
Recurring bookings	Yes ^[4]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes ^[2]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes ^[4]	Yes	Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding	Partly Find colleagues and nearby resources on the floor plan ^[2]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes Room panels, QR code, NFC or Bluetooth ^[5]^[4]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[6]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Yes ^[6]^[7]	Yes Custom forms for rooms, pool cars and more	Both let you ask for the details you need when someone books.
Events and registration	Partly Promotes office events. No registration in public documentation. ^[8]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Partly Custom rules, such as no more than 3 days in a row at one desk ^[9]	Yes Quotas set in the booking rules	In Awaio, you set quotas in the booking rules so popular spaces are shared fairly.
Integrations
Calendar sync	Partly Outlook and Exchange. Google Calendar not in public documentation. ^[10]^[6]	Yes Outlook and Google Calendar	Awaio syncs with both Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[2]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes Active Directory, Azure, Okta, PingIdentity and more ^[1]^[8]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms, desks, equipment and catering ^[10]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Own room panels with LED status lights ^[5]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[4]^[11]	Yes	Both have apps for iOS and Android.
Building system integrations	Partly Visitor details sync with your access control. No vendors named. ^[12]^[6]	Yes Access control systems through Inlet	Awaio brings sensor, climate and access data into one system.
Sensor integrations	Yes HubStar, VergeSense, XYSense and Butlr ^[8]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Both bring in occupancy sensor data. Awaio also shows indoor climate in the same view.
API and webhooks	Partly Documented JSON API. No webhooks in public documentation. ^[6]	Yes API and webhooks	Awaio connects to your other systems through an API and webhooks.
Admin and analytics
Utilisation analytics	Yes No-shows, idle time, heat maps and planned vs actual occupancy ^[13]^[14]	Yes	Both show which spaces are actually used. Awaio can compare bookings with sensor occupancy.
Multi-tenant buildings	Not in public documentation ^[14]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[6]	Yes	Give admins the access they need, and nothing more.
Lockers and access
Locker management	Partly Lockers can be booked like desks. No lock hardware in public documentation. ^[3]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[3]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors	Not in public documentation ^[4]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Partly Panels read RFID cards for check-in. Temporary access cards through visitor management. ^[12]^[2]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[6]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Partly NFC check-in at room panels ^[4]^[11]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Not in public documentation ^[3]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[3]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Communication
Notifications	Yes Email and in-app ^[6]^[4]	Yes Push and email	Both remind people by email and on their phone.
Messages to everyone in the workplace	Not in public documentation ^[5]	Yes	With Billboards in Awaio, you reach everyone in the app, with a push notification if you want.
Security, support and pricing
EU data hosting and GDPR	AWS in London and Dublin, UK and EEA storage. ISO 27001 certified. ^[6]^[15]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both keep your data in Europe.
Support	Phone and email in UK office hours, 24/7 portal, no chat ^[6]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian, by chat, email and help centre.
Pricing model	Per unit per year, billed annually. Free trial available. ^[6]	Per resource, not per user. Unlimited users.	Ask what counts as a unit, and compare it with Awaio’s price per resource with unlimited users.

Booking

Meeting room booking

Smartway2

Yes From Outlook, Teams, Zoom, web, app and room panels, with catering^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Smartway2

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

Smartway2

Yes ^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app, and the garage gate can open with the booking.
Recurring bookings

Smartway2

Yes ^[4]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Smartway2

Yes ^[2]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Smartway2

Yes ^[4]

Awaio

Yes

Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding

Smartway2

Partly Find colleagues and nearby resources on the floor plan^[2]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

Smartway2

Yes Room panels, QR code, NFC or Bluetooth^[5]^[4]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Smartway2

Not in public documentation^[6]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

Smartway2

Yes ^[6]^[7]

Awaio

Yes Custom forms for rooms, pool cars and more

Both let you ask for the details you need when someone books.
Events and registration

Smartway2

Partly Promotes office events. No registration in public documentation.^[8]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

Smartway2

Partly Custom rules, such as no more than 3 days in a row at one desk^[9]

Awaio

Yes Quotas set in the booking rules

In Awaio, you set quotas in the booking rules so popular spaces are shared fairly.

Integrations

Calendar sync

Smartway2

Partly Outlook and Exchange. Google Calendar not in public documentation.^[10]^[6]

Awaio

Yes Outlook and Google Calendar

Awaio syncs with both Microsoft 365 and Google Workspace.
Your own calendar in the app

Smartway2

Not in public documentation^[2]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

Smartway2

Yes Active Directory, Azure, Okta, PingIdentity and more^[1]^[8]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Smartway2

Yes Rooms, desks, equipment and catering^[10]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

Smartway2

Yes Own room panels with LED status lights^[5]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Smartway2

Yes ^[4]^[11]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

Smartway2

Partly Visitor details sync with your access control. No vendors named.^[12]^[6]

Awaio

Yes Access control systems through Inlet

Awaio brings sensor, climate and access data into one system.
Sensor integrations

Smartway2

Yes HubStar, VergeSense, XYSense and Butlr^[8]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Both bring in occupancy sensor data. Awaio also shows indoor climate in the same view.
API and webhooks

Smartway2

Partly Documented JSON API. No webhooks in public documentation.^[6]

Awaio

Yes API and webhooks

Awaio connects to your other systems through an API and webhooks.

Admin and analytics

Utilisation analytics

Smartway2

Yes No-shows, idle time, heat maps and planned vs actual occupancy^[13]^[14]

Awaio

Yes

Both show which spaces are actually used. Awaio can compare bookings with sensor occupancy.
Multi-tenant buildings

Smartway2

Not in public documentation^[14]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

Smartway2

Yes ^[6]

Awaio

Yes

Give admins the access they need, and nothing more.

Lockers and access

Locker management

Smartway2

Partly Lockers can be booked like desks. No lock hardware in public documentation.^[3]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Smartway2

Not in public documentation^[3]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors

Smartway2

Not in public documentation^[4]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

Smartway2

Partly Panels read RFID cards for check-in. Temporary access cards through visitor management.^[12]^[2]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Smartway2

Not in public documentation^[6]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

Smartway2

Partly NFC check-in at room panels^[4]^[11]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

Smartway2

Not in public documentation^[3]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Smartway2

Not in public documentation^[3]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Communication

Notifications

Smartway2

Yes Email and in-app^[6]^[4]

Awaio

Yes Push and email

Both remind people by email and on their phone.
Messages to everyone in the workplace

Smartway2

Not in public documentation^[5]

Awaio

Yes

With Billboards in Awaio, you reach everyone in the app, with a push notification if you want.

Security, support and pricing

EU data hosting and GDPR

Smartway2

AWS in London and Dublin, UK and EEA storage. ISO 27001 certified.^[6]^[15]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both keep your data in Europe.
Support

Smartway2

Phone and email in UK office hours, 24/7 portal, no chat^[6]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian, by chat, email and help centre.
Pricing model

Smartway2

Per unit per year, billed annually. Free trial available.^[6]

Awaio

Per resource, not per user. Unlimited users.

Ask what counts as a unit, and compare it with Awaio’s price per resource with unlimited users.

Not in public documentation: we found no mention of it on the Smartway2 website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Smartway2

Doors and lockers in the same app

Open doors, gates and lockers with the same app people use to book desks, rooms and parking.
Works with Microsoft 365 and Google Workspace

Room calendars sync both ways, and people sign in with the account they already use.
Start with one module

Begin with rooms or desks, then add lockers, parking or access when you’re ready, in the same system.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Smartway2

Sources

[1] smartway2.com/products/meeting-room-booking-system · accessed 2026-10-26
[2] smartway2.com/products/desk-booking-software · accessed 2026-10-26
[3] smartway2.com/products/facilities-management-software · accessed 2026-10-26
[4] smartway2.com/products/workplace-app · accessed 2026-10-26
[5] smartway2.com/products/office-screens · accessed 2026-10-26
[6] www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/850412618484376 · accessed 2026-10-26
[7] smartway2.com/solutions/hybrid-work · accessed 2026-10-26
[8] www.hubstar.com/solutions/connect · accessed 2026-10-26
[9] smartway2.com/facility-booking-system · accessed 2026-10-26
[10] smartway2.com/products/outlook-meeting-room-booking · accessed 2026-10-26
[11] apps.apple.com/sg/app/smartway2/id1425844894 · accessed 2026-10-26
[12] smartway2.com/solutions/visitor-management · accessed 2026-10-26
[13] smartway2.com/products/analytics · accessed 2026-10-26
[14] smartway2.com/solutions/space-management · accessed 2026-10-26
[15] smartway2.com/products/compliance · accessed 2026-10-26