Can we move from Kadence to Awaio?

Yes. Awaio connects to the same Microsoft 365 or Google Workspace calendars and accounts, so rooms and people come from systems you already use. Admins draw floor plans in the browser and can go live one module at a time.

How is Kadence priced compared to Awaio?

Kadence bills per active user, annually, with floor plan setup per floor and room displays as paid extras. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Can Awaio run a building with several companies?

Yes. Each tenant gets its own community with its own admins, members and booking rules. The property owner runs shared rooms, parking and entrance doors.

Awaio vs Kadence: which hybrid work platform fits you?

Q: Is Awaio an alternative to Kadence?

Yes. Awaio covers desk and room booking like Kadence, and adds digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

Kadence focuses on desk and room booking, occupancy analytics and space planning for large companies. Awaio also books desks and rooms, and adds digital locks, door access and lockers that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Kadence. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: Kadence covers desk and room booking. Awaio adds digital locks, door access and lockers that open with the phone.
No per-user fees: Kadence bills per active user and charges extra for floor plans and room displays. Awaio is priced per resource, with unlimited users.
No extra screens: Kadence room displays are a paid add-on on tablets. Awaio uses QR codes and TapCards at the door.
Built for shared buildings too: Awaio retrofits existing doors and lockers, and lets several companies share one building, each managing their own part.

Feature comparison

Feature	Kadence	Awaio	What this means for you
Booking
Meeting room booking	Yes From Outlook, Google, mobile and room displays ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan.
Parking booking	Yes Basic or advanced mode. Specific spaces need a floor plan and setup by support. ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings	Yes ^[4]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Admins, coordinators and team managers only ^[4]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes Setup fee per floor ^[5]	Yes	Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding	Partly Highlights the result on the floor plan ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release	Yes Manual, through Teams or Slack, or automatic over office Wi-Fi ^[4]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[3]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Events and registration	Yes RSVP events, paid add-on ^[18]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Yes Booking credits per user ^[19]	Yes Quotas set in the booking rules	Both use quotas to share popular spaces fairly.
Lockers and access
Locker management	Partly Lockers can be booked like desks. No lock hardware in public documentation. ^[4]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[7]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors	Not in public documentation ^[7]	Yes	With Awaio, employees open doors and gates with their phone.
Access cards	Not in public documentation ^[8]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[9]	Yes Mobile Access Box	The Awaio Mobile Access Box connects existing doors and barriers to the app.
Parcel and delivery handling	Not in public documentation ^[7]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[7]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
NFC service points	Not in public documentation ^[20]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Integrations
Calendar sync	Yes Microsoft 365 and Google Workspace ^[1]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Single sign-on	Yes Okta, Microsoft, Google, OneLogin, Ping, SAML and more ^[7]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms only ^[10]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Paid add-on on tablets ^[11]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[12]	Yes	Both have apps for iOS and Android.
Building system integrations	Partly Occupancy data from Wi-Fi, badge and video systems ^[8]	Yes Access control systems through Inlet	Awaio brings sensor, climate and access data into one system.
API and webhooks	Yes ^[21]	Yes API and webhooks	Both connect to your other systems through an API and webhooks.
Sensor integrations	Partly Check-in can use sensors. No vendors named. ^[1]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
Communication
Notifications	Yes ^[13]	Yes Push and email	Both remind people by push and email.
Messages to everyone in the workplace	Yes ^[14]	Yes	Both let you reach everyone in the workplace with one message.
Booking confirmations	Yes ^[22]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Admin and analytics
Utilisation analytics	Yes Heat maps, attendance reports and space planning ^[5]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Not in public documentation ^[15]	Yes	Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions	Yes ^[16]	Yes	Give admins the access they need, and nothing more.
Security, support and pricing
EU data hosting and GDPR	Yes EU hosting by default, US option ^[17]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both can keep your data in the EU.
Support	Help centre and support in over 30 languages ^[5]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Per active user, billed annually. Floor plan setup and room displays cost extra. ^[5]	Per resource, not per user. Unlimited users.	Compare per-user and per-resource cost for your headcount and office size.

Booking

Meeting room booking

Kadence

Yes From Outlook, Google, mobile and room displays^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Kadence

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan.
Parking booking

Kadence

Yes Basic or advanced mode. Specific spaces need a floor plan and setup by support.^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app.
Recurring bookings

Kadence

Yes ^[4]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Kadence

Yes Admins, coordinators and team managers only^[4]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Kadence

Yes Setup fee per floor^[5]

Awaio

Yes

Awaio admins draw and update floor plans themselves in the browser.
Indoor wayfinding

Kadence

Partly Highlights the result on the floor plan^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where people and spaces are. Awaio also shows real-time occupancy on the map.
Check-in and auto-release

Kadence

Yes Manual, through Teams or Slack, or automatic over office Wi-Fi^[4]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Kadence

Not in public documentation^[3]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Events and registration

Kadence

Yes RSVP events, paid add-on^[18]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

Kadence

Yes Booking credits per user^[19]

Awaio

Yes Quotas set in the booking rules

Both use quotas to share popular spaces fairly.

Lockers and access

Locker management

Kadence

Partly Lockers can be booked like desks. No lock hardware in public documentation.^[4]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Kadence

Not in public documentation^[7]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card or PIN.
Mobile access to doors

Kadence

Not in public documentation^[7]

Awaio

Yes

With Awaio, employees open doors and gates with their phone.
Access cards

Kadence

Not in public documentation^[8]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Kadence

Not in public documentation^[9]

Awaio

Yes Mobile Access Box

The Awaio Mobile Access Box connects existing doors and barriers to the app.
Parcel and delivery handling

Kadence

Not in public documentation^[7]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Kadence

Not in public documentation^[7]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.
NFC service points

Kadence

Not in public documentation^[20]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.

Integrations

Calendar sync

Kadence

Yes Microsoft 365 and Google Workspace^[1]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Single sign-on

Kadence

Yes Okta, Microsoft, Google, OneLogin, Ping, SAML and more^[7]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Kadence

Yes Rooms only^[10]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

Kadence

Yes Paid add-on on tablets^[11]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Kadence

Yes ^[12]

Awaio

Yes

Both have apps for iOS and Android.
Building system integrations

Kadence

Partly Occupancy data from Wi-Fi, badge and video systems^[8]

Awaio

Yes Access control systems through Inlet

Awaio brings sensor, climate and access data into one system.
API and webhooks

Kadence

Yes ^[21]

Awaio

Yes API and webhooks

Both connect to your other systems through an API and webhooks.
Sensor integrations

Kadence

Partly Check-in can use sensors. No vendors named.^[1]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.

Communication

Notifications

Kadence

Yes ^[13]

Awaio

Yes Push and email

Both remind people by push and email.
Messages to everyone in the workplace

Kadence

Yes ^[14]

Awaio

Yes

Both let you reach everyone in the workplace with one message.
Booking confirmations

Kadence

Yes ^[22]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Admin and analytics

Utilisation analytics

Kadence

Yes Heat maps, attendance reports and space planning^[5]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

Kadence

Not in public documentation^[15]

Awaio

Yes

Property owners can run shared spaces for every tenant in one Awaio system.
User roles and permissions

Kadence

Yes ^[16]

Awaio

Yes

Give admins the access they need, and nothing more.

Security, support and pricing

EU data hosting and GDPR

Kadence

Yes EU hosting by default, US option^[17]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both can keep your data in the EU.
Support

Kadence

Help centre and support in over 30 languages^[5]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

Kadence

Per active user, billed annually. Floor plan setup and room displays cost extra.^[5]

Awaio

Per resource, not per user. Unlimited users.

Compare per-user and per-resource cost for your headcount and office size.

Not in public documentation: we found no mention of it on the Kadence website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Kadence

Doors and lockers in the same app

Open doors, gates and lockers with the same app people use to book desks and rooms.
Set up without extra hardware

Admins draw floor plans in the browser, and QR codes and TapCards replace room screens.
Pricing that doesn’t grow with headcount

Pay per resource, with unlimited users, whether people come in every day or once a month.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Kadence

Sources

[1] kadence.co/room-booking-software · accessed 2026-10-08
[2] kadence.co/desk-scheduling-software · accessed 2026-10-08
[3] help.kadence.co/en/articles/13368829-basic-vs-advanced-parking · accessed 2026-10-08
[4] help.kadence.co/en/articles/13368523-make-manage-and-check-in-to-bookings · accessed 2026-10-08
[5] kadence.co/pricing · accessed 2026-10-08
[6] help.kadence.co/en/articles/15011429-wayfinding · accessed 2026-10-08
[7] kadence.co/hybrid-workplace-integrations · accessed 2026-10-08
[8] kadence.co/news/kadence-sense · accessed 2026-10-08
[9] kadence.co/news/enterprise-room-display-software-kadence · accessed 2026-10-08
[10] help.kadence.co/en/articles/13130795-outlook-add-in-setup-guide · accessed 2026-10-08
[11] help.kadence.co/en/articles/14109742-set-up-room-displays-for-a-building · accessed 2026-10-08
[12] apps.apple.com/app/id1534988099 · accessed 2026-10-08
[13] help.kadence.co/kb/guide/en/enable-or-disable-notifications-3NLvhslutI/Steps/2372393,2483925 · accessed 2026-10-08
[14] help.kadence.co/en/articles/13368944-manage-and-send-announcements · accessed 2026-10-08
[15] help.kadence.co/en/articles/15070522-assign-building-admins-to-specific-buildings · accessed 2026-10-08
[16] help.kadence.co/en/articles/13441419-user-role-permissions · accessed 2026-10-08
[17] help.kadence.co/en/articles/13467345-where-does-kadence-store-data · accessed 2026-10-08
[18] help.kadence.co/en/articles/13368558-using-events-in-kadence · accessed 2026-10-08
[19] help.kadence.co/en/articles/15175321-booking-credits-faq · accessed 2026-10-08
[20] help.kadence.co/en/articles/15381464-checking-in-as-a-visitor · accessed 2026-10-08
[21] api.kadence.co · accessed 2026-10-08
[22] kadence.co/news/release_notes/release-2-0 · accessed 2026-10-08