How is Flexopus priced compared to Awaio?

Both charge per resource, such as desks, rooms and parking, with unlimited users. Flexopus prices visitor management, room displays, catering and sensors as separate modules. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Where do Flexopus and Awaio store data?

Flexopus hosts all data in Germany and is ISO 27001 certified. Awaio stores customer data in the EU, is GDPR compliant and signs a DPA on request.

Does Awaio work with Microsoft 365 and Google Workspace?

Yes. Awaio syncs room calendars both ways with both, supports sign-in with Microsoft 365 and Google Workspace, and has an Outlook add-in for booking desks, rooms, parking and lockers.

Can Awaio run a building with several companies?

Yes. Each tenant gets its own community with its own admins, members and booking rules. The property owner runs shared rooms, parking and entrance doors.

Awaio vs Flexopus: which workplace platform fits you?

Q: Is Awaio an alternative to Flexopus?

Yes. Awaio books desks, rooms and parking like Flexopus, and adds its own digital locks, door access and lockers that open with the phone, all in the same system. Many teams start with one module and add more later.

Flexopus is German desk sharing software for desks, rooms and parking, hosted in Germany and priced per resource. Awaio is priced per resource too, and adds its own digital locks, door access and lockers that open with the phone, all in the same system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Flexopus. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

One system: Flexopus books desks, rooms and parking, and connects to smart locks from other vendors, some still in beta. Awaio supplies its own digital locks, lockers and Smart Access Box.
Doors and gates from the phone: Awaio opens entrances, gates and parking barriers in the same app. Flexopus documents phone opening for Nuki locks only, in beta.
Support in your language: Flexopus’s help centre is in German and English, and Swedish and Norwegian are not among its app languages. Awaio support answers in English, Swedish and Norwegian.
Built for shared buildings too: Flexopus runs a separate application for each company. In Awaio, several companies share one building and each manages its own part, while the owner runs shared spaces.

Feature comparison

Feature	Flexopus	Awaio	What this means for you
Booking
Meeting room booking	Yes On the floor plan, with Exchange and Google sync ^[1]	Yes	Both let people book meeting rooms from their calendar or phone.
Desk booking	Yes ^[2]	Yes	Both let people book desks from a floor plan and see who is in.
Parking booking	Yes Licence plates per booking. Barrier integration mentioned, no vendor named. ^[3]	Yes	With Awaio, parking bays, EV bays and bikes are booked in the same app, and the gate opens with the booking.
Recurring bookings	Yes Daily, weekly or monthly, if the admin allows it ^[4]	Yes	Book a regular room or desk once instead of every week.
Book on behalf of others	Yes Admins, group managers and reception ^[5]	Yes Admins and reception book for others, and colleagues can share bookings	Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans	Yes Upload your own image, or pay for plans drawn by Flexopus ^[6]	Yes	Both let admins edit floor plans themselves. Awaio admins place desks, rooms and lockers in the browser.
Indoor wayfinding	Partly Live plan and colleague search ^[7]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Both show where people and spaces are. Awaio also shows booked lockers and parking on the live map.
Check-in and auto-release	Yes App, QR code, push, room and desk displays ^[8]	Yes	Unused bookings are released so others can use the space.
Payments for bookings	Not in public documentation ^[9]	Yes Paid parking and other paid bookings	With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms	Partly For visitors and assets, not for desk or room bookings ^[10]	Yes Custom forms for rooms, pool cars and more	In Awaio, you add your own forms to rooms, pool cars and more.
Events and registration	Partly Meetings across rooms with invites and catering. No attendee sign-up. ^[11]	Yes Events with registration in the app	Awaio runs events with registration in the same app as everything else.
Booking quotas	Yes Limits set per user group ^[5]	Yes Quotas set in the booking rules	Both use limits to share popular spaces fairly.
Lockers and access
Locker management	Partly XLOCK lockers through an integration, in beta ^[12]	Yes	Awaio supplies the lockers and locks, and runs personal, team, parcel and e-bike lockers in one app.
Digital locks	Partly Nuki and XLOCK integrations in beta. No locks of its own. ^[13]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, card, PIN or fingerprint.
Mobile access to doors	Partly Opens doors with Nuki locks, in beta ^[14]	Yes	With Awaio, employees open doors, gates and parking barriers with their phone.
Access cards	Not in public documentation ^[13]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[9]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Partly NFC on ePaper desk displays ^[15]	Yes TapCard and TapDot: tap the phone to book or open	With Awaio, people tap a TapCard or TapDot on a resource to book or open it.
Parcel and delivery handling	Not in public documentation ^[7]	Yes Parcel lockers with a notice when the delivery is ready	Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers	Not in public documentation ^[7]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Integrations
Calendar sync	Yes Exchange Online, Exchange on-premise and Google ^[16]	Yes Outlook and Google Calendar	Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app	Partly Only inside the Outlook add-in ^[17]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Yes SAML2 with Entra ID, Okta, Google, Keycloak and more, plus SCIM ^[18]	Yes Microsoft 365 and Google Workspace	Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in	Yes Rooms, catering and visitor invites ^[17]	Yes Book desks, rooms, parking and lockers from Outlook	With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays	Yes Display app priced per display, on partner hardware ^[19]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes iOS, Android, web, Teams and Webex ^[20]	Yes	Both have apps for iOS and Android and work in the browser.
Building system integrations	Partly Booking status sent to Home Assistant ^[21]	Yes Access control systems through Inlet	Awaio connects to access control systems through Inlet, in the same system as your bookings.
Sensor integrations	Partly Milesight desk and room sensors. Integration listings still say “coming soon”. ^[22]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Awaio brings occupancy and indoor climate data into the same view.
API and webhooks	Partly REST API. Webhooks in development. ^[23]	Yes API and webhooks	With Awaio, you connect other systems through an API and webhooks.
Communication
Notifications	Yes Email, push and Teams. Slack through Zapier. ^[24]	Yes Push and email	Both remind people by push and email.
Messages to everyone in the workplace	Yes ^[25]	Yes	Both let you reach everyone in the workplace with one message.
Booking confirmations	Yes ^[24]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Admin and analytics
Utilisation analytics	Yes Heatmaps and occupancy by building, floor and resource ^[26]	Yes	Both show how spaces are used. Awaio can switch between booked and sensor-measured occupancy.
Multi-tenant buildings	Partly A separate application for each company ^[27]	Yes	In Awaio, each tenant runs its own community in a shared building, and the owner runs shared spaces.
User roles and permissions	Yes ^[28]	Yes	Give admins the access they need, and nothing more.
Security, support and pricing
EU data hosting and GDPR	Yes Hosted in Germany. ISO 27001 certified. ^[29]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both keep your data in the EU.
Support	Help centre in German and English, email support ^[9]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Per resource, unlimited users. Visitors, displays and catering cost extra. ^[9]	Per resource, not per user. Unlimited users.	Both price by resource, not by user. Compare which modules each price includes.

Booking

Meeting room booking

Flexopus

Yes On the floor plan, with Exchange and Google sync^[1]

Awaio

Yes

Both let people book meeting rooms from their calendar or phone.
Desk booking

Flexopus

Yes ^[2]

Awaio

Yes

Both let people book desks from a floor plan and see who is in.
Parking booking

Flexopus

Yes Licence plates per booking. Barrier integration mentioned, no vendor named.^[3]

Awaio

Yes

With Awaio, parking bays, EV bays and bikes are booked in the same app, and the gate opens with the booking.
Recurring bookings

Flexopus

Yes Daily, weekly or monthly, if the admin allows it^[4]

Awaio

Yes

Book a regular room or desk once instead of every week.
Book on behalf of others

Flexopus

Yes Admins, group managers and reception^[5]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let the right people book for others. In Awaio, colleagues can also share a booking.
Interactive floor plans

Flexopus

Yes Upload your own image, or pay for plans drawn by Flexopus^[6]

Awaio

Yes

Both let admins edit floor plans themselves. Awaio admins place desks, rooms and lockers in the browser.
Indoor wayfinding

Flexopus

Partly Live plan and colleague search^[7]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Both show where people and spaces are. Awaio also shows booked lockers and parking on the live map.
Check-in and auto-release

Flexopus

Yes App, QR code, push, room and desk displays^[8]

Awaio

Yes

Unused bookings are released so others can use the space.
Payments for bookings

Flexopus

Not in public documentation^[9]

Awaio

Yes Paid parking and other paid bookings

With Awaio, people pay for parking and other paid resources in the same app.
Custom booking forms

Flexopus

Partly For visitors and assets, not for desk or room bookings^[10]

Awaio

Yes Custom forms for rooms, pool cars and more

In Awaio, you add your own forms to rooms, pool cars and more.
Events and registration

Flexopus

Partly Meetings across rooms with invites and catering. No attendee sign-up.^[11]

Awaio

Yes Events with registration in the app

Awaio runs events with registration in the same app as everything else.
Booking quotas

Flexopus

Yes Limits set per user group^[5]

Awaio

Yes Quotas set in the booking rules

Both use limits to share popular spaces fairly.

Lockers and access

Locker management

Flexopus

Partly XLOCK lockers through an integration, in beta^[12]

Awaio

Yes

Awaio supplies the lockers and locks, and runs personal, team, parcel and e-bike lockers in one app.
Digital locks

Flexopus

Partly Nuki and XLOCK integrations in beta. No locks of its own.^[13]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, card, PIN or fingerprint.
Mobile access to doors

Flexopus

Partly Opens doors with Nuki locks, in beta^[14]

Awaio

Yes

With Awaio, employees open doors, gates and parking barriers with their phone.
Access cards

Flexopus

Not in public documentation^[13]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Flexopus

Not in public documentation^[9]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

Flexopus

Partly NFC on ePaper desk displays^[15]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

With Awaio, people tap a TapCard or TapDot on a resource to book or open it.
Parcel and delivery handling

Flexopus

Not in public documentation^[7]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Awaio parcel lockers tell people when their delivery is ready.
E-bike charging lockers

Flexopus

Not in public documentation^[7]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Integrations

Calendar sync

Flexopus

Yes Exchange Online, Exchange on-premise and Google^[16]

Awaio

Yes Outlook and Google Calendar

Both sync with Microsoft 365 and Google Workspace.
Your own calendar in the app

Flexopus

Partly Only inside the Outlook add-in^[17]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

Flexopus

Yes SAML2 with Entra ID, Okta, Google, Keycloak and more, plus SCIM^[18]

Awaio

Yes Microsoft 365 and Google Workspace

Awaio signs people in with the Microsoft 365 or Google Workspace account they already use.
Outlook add-in

Flexopus

Yes Rooms, catering and visitor invites^[17]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

With Awaio, people book desks, rooms, parking and lockers from Outlook.
Meeting room displays

Flexopus

Yes Display app priced per display, on partner hardware^[19]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Flexopus

Yes iOS, Android, web, Teams and Webex^[20]

Awaio

Yes

Both have apps for iOS and Android and work in the browser.
Building system integrations

Flexopus

Partly Booking status sent to Home Assistant^[21]

Awaio

Yes Access control systems through Inlet

Awaio connects to access control systems through Inlet, in the same system as your bookings.
Sensor integrations

Flexopus

Partly Milesight desk and room sensors. Integration listings still say “coming soon”.^[22]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Awaio brings occupancy and indoor climate data into the same view.
API and webhooks

Flexopus

Partly REST API. Webhooks in development.^[23]

Awaio

Yes API and webhooks

With Awaio, you connect other systems through an API and webhooks.

Communication

Notifications

Flexopus

Yes Email, push and Teams. Slack through Zapier.^[24]

Awaio

Yes Push and email

Both remind people by push and email.
Messages to everyone in the workplace

Flexopus

Yes ^[25]

Awaio

Yes

Both let you reach everyone in the workplace with one message.
Booking confirmations

Flexopus

Yes ^[24]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Admin and analytics

Utilisation analytics

Flexopus

Yes Heatmaps and occupancy by building, floor and resource^[26]

Awaio

Yes

Both show how spaces are used. Awaio can switch between booked and sensor-measured occupancy.
Multi-tenant buildings

Flexopus

Partly A separate application for each company^[27]

Awaio

Yes

In Awaio, each tenant runs its own community in a shared building, and the owner runs shared spaces.
User roles and permissions

Flexopus

Yes ^[28]

Awaio

Yes

Give admins the access they need, and nothing more.

Security, support and pricing

EU data hosting and GDPR

Flexopus

Yes Hosted in Germany. ISO 27001 certified.^[29]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both keep your data in the EU.
Support

Flexopus

Help centre in German and English, email support^[9]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

Flexopus

Per resource, unlimited users. Visitors, displays and catering cost extra.^[9]

Awaio

Per resource, not per user. Unlimited users.

Both price by resource, not by user. Compare which modules each price includes.

Not in public documentation: we found no mention of it on the Flexopus website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Flexopus

Locks and lockers from one supplier

Awaio supplies the locks, lockers and Smart Access Box, so people book and open in the same app.
Support in Swedish and Norwegian

Awaio support answers in English, Swedish and Norwegian, on weekdays from 08 to 17 CET.
Start with one module

Begin with desks or rooms, then add lockers, parking or mobile access when you are ready.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Flexopus

Sources

[1] www.flexopus.com/en/rooms/room-booking-system · accessed 2026-10-26
[2] www.flexopus.com/en/desk/desk-sharing-software · accessed 2026-10-26
[3] www.flexopus.com/en/parking/parking-space-booking-system · accessed 2026-10-26
[4] www.flexopus.com/en/functions/global-settings · accessed 2026-10-26
[5] help.flexopus.com/en/admins/book-for-collagues · accessed 2026-10-26
[6] www.flexopus.com/en/functions/map-service-map-editor · accessed 2026-10-26
[7] www.flexopus.com/en/functions/all-functions · accessed 2026-10-26
[8] help.flexopus.com/en/admins/check-in · accessed 2026-10-26
[9] www.flexopus.com/en/pricing · accessed 2026-10-26
[10] www.flexopus.com/en/visitor/visitor-management-software · accessed 2026-10-26
[11] help.flexopus.com/en/users/meeting-events · accessed 2026-10-26
[12] www.flexopus.com/en/integrations-list/xlock · accessed 2026-10-26
[13] www.flexopus.com/en/smart-locks · accessed 2026-10-26
[14] www.flexopus.com/en/integrations-list/nuki-smart-locks · accessed 2026-10-26
[15] help.flexopus.com/en/displays/desk-booking-displays · accessed 2026-10-26
[16] www.flexopus.com/en/integrations/room-booking-outlook-add-in · accessed 2026-10-26
[17] help.flexopus.com/en/integrations/microsoft-outlook-add-in · accessed 2026-10-27
[18] www.flexopus.com/en/integrations/single-sign-on-user-provisioning · accessed 2026-10-26
[19] www.flexopus.com/en/signage/meeting-room-display-app · accessed 2026-10-26
[20] help.flexopus.com/en/users/install-app · accessed 2026-10-26
[21] www.flexopus.com/en/integrations-list/home-assistant-add-on · accessed 2026-10-26
[22] www.flexopus.com/en/sensors-for-workplaces-and-rooms · accessed 2026-10-26
[23] www.flexopus.com/en/integrations-list/flexopus-rest-api · accessed 2026-10-26
[24] help.flexopus.com/en/users/notifications · accessed 2026-10-26
[25] help.flexopus.com/en/admins/announcements · accessed 2026-10-26
[26] www.flexopus.com/en/functions/smart-analytics · accessed 2026-10-26
[27] help.flexopus.com/en/admins/one-application-vs-multiple-applications · accessed 2026-10-26
[28] help.flexopus.com/en/admins/roles-and-permissions · accessed 2026-10-26
[29] help.flexopus.com/en/admins/data-security · accessed 2026-10-26