What does Spaceflow cover that Awaio doesn’t focus on?

Spaceflow has maintenance ticketing, visitor management, a marketplace for local vendors and services, and energy data for tenants. It also serves residential, student and coliving buildings. Awaio focuses on the workplace: desks, rooms, parking, lockers, doors and floor plans, with events and news in the same app.

How is Spaceflow priced compared to Awaio?

Spaceflow doesn’t publish prices. It sells a core platform with add-on modules and says it doesn’t charge per user or for implementation. Awaio is priced per resource, such as desks, rooms, lockers and parking, with unlimited users.

Can Awaio work with our existing access control?

Yes. Awaio connects bookings to access control systems through Inlet, and the Smart Access Box connects existing doors, gates and barriers to the app.

Can a property owner run several tenants in Awaio?

Yes. Each tenant is its own community with its own admins, members and booking rules. The property owner manages shared rooms, parking and outer doors, and tenants can’t see each other.

Awaio vs Spaceflow: which platform fits your building?

Q: Is Awaio an alternative to Spaceflow?

Yes, for offices and buildings with several tenants. Awaio books desks, rooms, parking and lockers on live floor plans and opens doors and lockers with the phone, all in one system. Many start with one module and add more later.

Spaceflow is a branded tenant app for property owners, with news, events, maintenance tickets, visitors and bookable amenities, and partners for access and parcels. Awaio books desks, rooms, parking and lockers on live floor plans, and opens doors and lockers with the phone, all in one system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Spaceflow. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

Desks and floor plans: Spaceflow books shared amenities such as meeting rooms, hot desks and parking spots from a list, and floor plans aren’t in its public documentation. Awaio books desks, rooms, parking and lockers on interactive floor plans.
Doors and lockers: Spaceflow opens doors through partner systems such as Salto KS, Suprema and Accessy, and parcel lockers come from partners such as Bringme. Awaio also supplies its own locks and the Smart Access Box, so existing doors, gates and lockers open with the phone.
Office tools: Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace, has an Outlook add-in and lets people sign in with their work account. In Spaceflow, people save a booking to their own calendar, and single sign-on isn’t in its public documentation.
Insight: Awaio shows bookings against real occupancy for every room, desk and floor. Spaceflow’s dashboards focus on app engagement, amenity use and tenant satisfaction.

Feature comparison

Feature	Spaceflow	Awaio	What this means for you
Booking
Meeting room booking	Yes ^[1]	Yes	Both let people book meeting rooms. Awaio also books from Outlook, or with a QR code or TapCard at the door.
Desk booking	Partly Hot desks as bookable amenities ^[2]	Yes	In Awaio, people pick a desk on a live floor plan, with rules per zone.
Parking booking	Partly Parking spots as bookable amenities, with free spaces and gate opening through Izix ^[3]	Yes	In Awaio, people book a parking space and open the garage gate in the same app.
Recurring bookings	Not in public documentation ^[4]	Yes	In Awaio, admins can let everyone book a regular room or desk once instead of every week.
Book on behalf of others	Yes ^[5]	Yes Admins and reception book for others, and colleagues can share bookings	Both let admins book for others. In Awaio, colleagues can also share bookings.
Interactive floor plans	Not in public documentation ^[1]	Yes	Awaio admins draw interactive floor plans in the browser and publish them instantly.
Indoor wayfinding	Partly Indoor positioning through Situm, opened as a link in the app ^[6]	Yes Live map of rooms, desks and colleagues, with real-time occupancy	Awaio shows rooms, desks and colleagues on a live map, with real-time occupancy.
Check-in and auto-release	Not in public documentation ^[1]	Yes	In Awaio, people check in in the app, by QR code or TapCard, and unused bookings are released.
Payments for bookings	Yes ^[1]	Yes Paid parking and other paid bookings	Both take payments in the app. In Awaio, people pay for parking and other paid resources where they book.
Custom booking forms	Not in public documentation ^[7]	Yes Custom forms for rooms, pool cars and more	Awaio adds custom forms to bookings, for rooms, pool cars and more.
Events and registration	Yes ^[1]	Yes Events with registration in the app	Both run events in the app. In Awaio, people register for events in the same app they book desks and rooms in.
Booking quotas	Not in public documentation ^[1]	Yes Quotas set in the booking rules	Awaio sets quotas in the booking rules, so popular spaces are shared fairly.
Lockers and access
Locker management	Not in public documentation ^[8]	Yes	Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks	Not in public documentation ^[9]	Yes Open with phone, RFID card, PIN or fingerprint	Awaio supplies locks that open with a phone, RFID card, PIN or fingerprint.
Mobile access to doors	Yes ^[1]^[9]	Yes	Both let people open doors with their phone, also for a booked room. Awaio can also retrofit doors with its own Smart Access Box.
Access cards	Partly HID virtual cards ordered through Spaceflow ^[9]	Yes Locks read the RFID cards people already carry	Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware	Not in public documentation ^[10]	Yes Smart Access Box	The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points	Not in public documentation ^[1]	Yes TapCard and TapDot: tap the phone to book or open	People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling	Yes ^[8]	Yes Parcel lockers with a notice when the delivery is ready	Both tell people when a parcel is ready. Awaio also supplies its own parcel lockers.
E-bike charging lockers	Not in public documentation ^[6]	Yes Indoor and outdoor e-bike charging lockers	Awaio runs e-bike charging lockers indoors and outdoors.
Integrations
Calendar sync	Partly Save a booking or event to your own calendar ^[4]	Yes Outlook and Google Calendar	Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace.
Your own calendar in the app	Not in public documentation ^[4]	Yes Work and private calendars from Microsoft and Google, in the app and on the web	In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on	Not in public documentation ^[5]	Yes Microsoft 365 and Google Workspace	In Awaio, people sign in with their Microsoft 365 or Google Workspace account.
Outlook add-in	Not in public documentation ^[6]	Yes Book desks, rooms, parking and lockers from Outlook	The Awaio Outlook add-in books desks, rooms, parking and lockers from a meeting.
Meeting room displays	Partly Bookings shown on Flowscape screens outside the room ^[6]	Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.	Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app	Yes ^[11]^[3]	Yes	Both have iOS and Android apps. Awaio’s app books desks, rooms, parking and lockers and opens doors and lockers.
Building system integrations	Yes ^[12]^[9]	Yes Access control systems through Inlet	Both connect to the building’s systems. Awaio connects bookings to access control systems through Inlet.
Sensor integrations	Yes ^[13]	Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon	Both bring sensor data into the platform. Awaio shows occupancy and indoor climate next to bookings.
API and webhooks	Partly An open API is mentioned, with no public documentation ^[14]	Yes API and webhooks	Awaio connects to your other systems through an API and webhooks.
Communication
Notifications	Yes ^[5]	Yes Push and email	Both keep people informed. Awaio sends push and email.
Messages to everyone in the workplace	Yes ^[15]	Yes	Both let you reach people in the building with news and announcements.
Booking confirmations	Yes ^[5]	Yes A confirmation for every booking	Both confirm bookings, so people know their space is theirs.
Admin and analytics
Utilisation analytics	Partly Amenity use, app engagement and tenant satisfaction dashboards ^[16]	Yes	Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings	Yes ^[2]	Yes	Both serve buildings with several tenants. In Awaio each tenant is its own community with its own rules and admins.
User roles and permissions	Yes ^[17]	Yes	Awaio has scoped admin roles, so each admin gets the access they need and nothing more.
Security, support and pricing
EU data hosting and GDPR	Google Cloud, with data hosted in the EU ^[10]	Yes Hosted in the EU. GDPR compliant, DPA on request.	Both keep data in the EU. Awaio signs a DPA on request.
Support	Support during CET business hours, plus a customer success team ^[10]	Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.	Awaio support answers in English, Swedish and Norwegian.
Pricing model	Core platform plus add-on modules, with no public prices and no per-user fee ^[10]^[7]	Per resource, not per user. Unlimited users.	Awaio is priced per resource, with unlimited users, whatever your headcount.

Booking

Meeting room booking

Spaceflow

Yes ^[1]

Awaio

Yes

Both let people book meeting rooms. Awaio also books from Outlook, or with a QR code or TapCard at the door.
Desk booking

Spaceflow

Partly Hot desks as bookable amenities^[2]

Awaio

Yes

In Awaio, people pick a desk on a live floor plan, with rules per zone.
Parking booking

Spaceflow

Partly Parking spots as bookable amenities, with free spaces and gate opening through Izix^[3]

Awaio

Yes

In Awaio, people book a parking space and open the garage gate in the same app.
Recurring bookings

Spaceflow

Not in public documentation^[4]

Awaio

Yes

In Awaio, admins can let everyone book a regular room or desk once instead of every week.
Book on behalf of others

Spaceflow

Yes ^[5]

Awaio

Yes Admins and reception book for others, and colleagues can share bookings

Both let admins book for others. In Awaio, colleagues can also share bookings.
Interactive floor plans

Spaceflow

Not in public documentation^[1]

Awaio

Yes

Awaio admins draw interactive floor plans in the browser and publish them instantly.
Indoor wayfinding

Spaceflow

Partly Indoor positioning through Situm, opened as a link in the app^[6]

Awaio

Yes Live map of rooms, desks and colleagues, with real-time occupancy

Awaio shows rooms, desks and colleagues on a live map, with real-time occupancy.
Check-in and auto-release

Spaceflow

Not in public documentation^[1]

Awaio

Yes

In Awaio, people check in in the app, by QR code or TapCard, and unused bookings are released.
Payments for bookings

Spaceflow

Yes ^[1]

Awaio

Yes Paid parking and other paid bookings

Both take payments in the app. In Awaio, people pay for parking and other paid resources where they book.
Custom booking forms

Spaceflow

Not in public documentation^[7]

Awaio

Yes Custom forms for rooms, pool cars and more

Awaio adds custom forms to bookings, for rooms, pool cars and more.
Events and registration

Spaceflow

Yes ^[1]

Awaio

Yes Events with registration in the app

Both run events in the app. In Awaio, people register for events in the same app they book desks and rooms in.
Booking quotas

Spaceflow

Not in public documentation^[1]

Awaio

Yes Quotas set in the booking rules

Awaio sets quotas in the booking rules, so popular spaces are shared fairly.

Lockers and access

Locker management

Spaceflow

Not in public documentation^[8]

Awaio

Yes

Awaio lockers open with the phone, card or PIN, with no keys to hand out.
Digital locks

Spaceflow

Not in public documentation^[9]

Awaio

Yes Open with phone, RFID card, PIN or fingerprint

Awaio supplies locks that open with a phone, RFID card, PIN or fingerprint.
Mobile access to doors

Spaceflow

Yes ^[1]^[9]

Awaio

Yes

Both let people open doors with their phone, also for a booked room. Awaio can also retrofit doors with its own Smart Access Box.
Access cards

Spaceflow

Partly HID virtual cards ordered through Spaceflow^[9]

Awaio

Yes Locks read the RFID cards people already carry

Awaio locks read the RFID cards people already carry, so nobody needs a new card.
Access control hardware

Spaceflow

Not in public documentation^[10]

Awaio

Yes Smart Access Box

The Awaio Smart Access Box connects existing doors and barriers to the app.
NFC service points

Spaceflow

Not in public documentation^[1]

Awaio

Yes TapCard and TapDot: tap the phone to book or open

People tap their phone on a TapCard or TapDot to book or open a resource.
Parcel and delivery handling

Spaceflow

Yes ^[8]

Awaio

Yes Parcel lockers with a notice when the delivery is ready

Both tell people when a parcel is ready. Awaio also supplies its own parcel lockers.
E-bike charging lockers

Spaceflow

Not in public documentation^[6]

Awaio

Yes Indoor and outdoor e-bike charging lockers

Awaio runs e-bike charging lockers indoors and outdoors.

Integrations

Calendar sync

Spaceflow

Partly Save a booking or event to your own calendar^[4]

Awaio

Yes Outlook and Google Calendar

Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace.
Your own calendar in the app

Spaceflow

Not in public documentation^[4]

Awaio

Yes Work and private calendars from Microsoft and Google, in the app and on the web

In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.
Single sign-on

Spaceflow

Not in public documentation^[5]

Awaio

Yes Microsoft 365 and Google Workspace

In Awaio, people sign in with their Microsoft 365 or Google Workspace account.
Outlook add-in

Spaceflow

Not in public documentation^[6]

Awaio

Yes Book desks, rooms, parking and lockers from Outlook

The Awaio Outlook add-in books desks, rooms, parking and lockers from a meeting.
Meeting room displays

Spaceflow

Partly Bookings shown on Flowscape screens outside the room^[6]

Awaio

Yes Works with Microsoft Teams Rooms. QR codes and TapCards replace door displays.

Awaio uses QR codes and TapCards at the door, so you don’t need a screen for every room.
Mobile app

Spaceflow

Yes ^[11]^[3]

Awaio

Yes

Both have iOS and Android apps. Awaio’s app books desks, rooms, parking and lockers and opens doors and lockers.
Building system integrations

Spaceflow

Yes ^[12]^[9]

Awaio

Yes Access control systems through Inlet

Both connect to the building’s systems. Awaio connects bookings to access control systems through Inlet.
Sensor integrations

Spaceflow

Yes ^[13]

Awaio

Yes Occupancy and indoor climate sensors, such as BLDNG and Swegon

Both bring sensor data into the platform. Awaio shows occupancy and indoor climate next to bookings.
API and webhooks

Spaceflow

Partly An open API is mentioned, with no public documentation^[14]

Awaio

Yes API and webhooks

Awaio connects to your other systems through an API and webhooks.

Communication

Notifications

Spaceflow

Yes ^[5]

Awaio

Yes Push and email

Both keep people informed. Awaio sends push and email.
Messages to everyone in the workplace

Spaceflow

Yes ^[15]

Awaio

Yes

Both let you reach people in the building with news and announcements.
Booking confirmations

Spaceflow

Yes ^[5]

Awaio

Yes A confirmation for every booking

Both confirm bookings, so people know their space is theirs.

Admin and analytics

Utilisation analytics

Spaceflow

Partly Amenity use, app engagement and tenant satisfaction dashboards^[16]

Awaio

Yes

Awaio shows bookings against real occupancy, so you see which spaces are actually used.
Multi-tenant buildings

Spaceflow

Yes ^[2]

Awaio

Yes

Both serve buildings with several tenants. In Awaio each tenant is its own community with its own rules and admins.
User roles and permissions

Spaceflow

Yes ^[17]

Awaio

Yes

Awaio has scoped admin roles, so each admin gets the access they need and nothing more.

Security, support and pricing

EU data hosting and GDPR

Spaceflow

Google Cloud, with data hosted in the EU^[10]

Awaio

Yes Hosted in the EU. GDPR compliant, DPA on request.

Both keep data in the EU. Awaio signs a DPA on request.
Support

Spaceflow

Support during CET business hours, plus a customer success team^[10]

Awaio

Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

Awaio support answers in English, Swedish and Norwegian.
Pricing model

Spaceflow

Core platform plus add-on modules, with no public prices and no per-user fee^[10]^[7]

Awaio

Per resource, not per user. Unlimited users.

Awaio is priced per resource, with unlimited users, whatever your headcount.

Not in public documentation: we found no mention of it on the Spaceflow website, help centre or app store listings.

See exactly what Awaio would save your office

500+ workplace locations already on Awaio

Book demo

Why teams choose Awaio over Spaceflow

Built for the workplace itself

Desks, rooms, parking and lockers sit on live floor plans, and check-in by QR code or TapCard releases space nobody uses.
Use the doors and lockers you have

The Smart Access Box and Awaio locks fit existing doors and lockers, and Inlet connects bookings to the access control already in the building.
Every tenant in one system

Each tenant gets its own community with its own admins and booking rules, while the property owner runs shared rooms, parking and outer doors centrally.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

FAQ

Questions about Awaio and Spaceflow

Sources

[1] www.spaceflow.io/our-product · accessed 2026-10-26
[2] www.spaceflow.io/use-cases/asset-types/commercial · accessed 2026-10-26
[3] apps.apple.com/us/app/spaceflow/id1267783404 · accessed 2026-10-26
[4] www.spaceflow.io/blog/spaceflow-product-updates-q2-2025 · accessed 2026-10-26
[5] www.spaceflow.io/blog/product-updates-2023-q1 · accessed 2026-10-26
[6] www.spaceflow.io/integrations/other · accessed 2026-10-26
[7] www.spaceflow.io/get-started · accessed 2026-10-26
[8] www.spaceflow.io/integrations/smart-parcels · accessed 2026-10-26
[9] www.spaceflow.io/integrations/mobile-access · accessed 2026-10-26
[10] www.spaceflow.io/faq · accessed 2026-10-26
[11] www.spaceflow.io/download · accessed 2026-10-26
[12] www.spaceflow.io/integrations/property-management · accessed 2026-10-26
[13] www.spaceflow.io/integrations/smart-metering · accessed 2026-10-26
[14] www.spaceflow.io/why-spaceflow · accessed 2026-10-26
[15] www.spaceflow.io/blog/spaceflow-product-updates-q3-2023 · accessed 2026-10-26
[16] www.spaceflow.io/blog/spaceflow-product-updates-h2-2024 · accessed 2026-10-26
[17] www.spaceflow.io/blog/product-updates-q2-2023 · accessed 2026-10-26