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Awaio vs Spacent: which platform fits your workplace?

Spacent gives your teams access to 1,300+ partner workspaces in 26 countries under one agreement, with spending limits and usage reports. Awaio doesn’t sell external space. It runs the offices you already have: desks, rooms, parking, lockers and doors, in one system.

The Awaio admin dashboard on a desktop screen

Awaio made this page to help you compare Awaio and Spacent. It’s based on public sources such as each vendor’s website, documentation and app store listings. Brand and product names belong to their owners.

Last verified October 2026

Key differences

  • Different jobs: Spacent sells access to external coworking spaces, meeting rooms and offices. Awaio has no external network. It runs the building you already have.
  • Your own office: Spacent can add your own office for internal room bookings. Awaio books desks, rooms, parking and lockers on floor plans that admins draw in the browser.
  • Doors and lockers: Awaio opens doors, gates and lockers with the phone, using its own locks and the Smart Access Box. Lockers and door access for your own office aren’t in Spacent’s public documentation.
  • Pricing: Spacent charges for bookings in its network, either per booking with a user licence or with a monthly plan per team. Awaio is priced per resource, with unlimited users.

Feature comparison

Booking

  • Meeting room booking

    Spacent
    Yes Partner meeting and team rooms, plus rooms in your own office[1][2]
    Awaio
    Yes

    Both book meeting rooms. Awaio also books from Outlook, or with a QR code or TapCard at the door.

  • Desk booking

    Spacent
    Yes Hot desks in partner spaces[3]
    Awaio
    Yes

    Awaio books desks in your own office on a live floor plan.

  • Parking booking

    Spacent
    Not in public documentation[2]
    Awaio
    Yes

    With Awaio, parking bays, EV bays and bikes are booked in the same app.

  • Recurring bookings

    Spacent
    Partly Recurring team room bookings[4][2]
    Awaio
    Yes

    Book a regular room or desk once instead of every week.

  • Book on behalf of others

    Spacent
    Partly Team bookings with colleague and guest invites[1][5]
    Awaio
    Yes Admins and reception book for others, and colleagues can share bookings

    In Awaio, admins and reception book for others, and colleagues can share bookings.

  • Interactive floor plans

    Spacent
    Not in public documentation[6]
    Awaio
    Yes

    Awaio admins draw and update floor plans themselves in the browser.

  • Indoor wayfinding

    Spacent
    Partly Map of partner locations and arrival instructions[7]
    Awaio
    Yes Live map of rooms, desks and colleagues, with real-time occupancy

    Awaio shows rooms, desks and colleagues on a live map of your own floors.

  • Check-in and auto-release

    Spacent
    At reception or by the arrival instructions. No-shows are still charged.[8][9]
    Awaio
    Yes

    Awaio releases unused bookings so others can use the space.

  • Payments for bookings

    Spacent
    Yes Pay per booking or on one company invoice[10][11]
    Awaio
    Yes Paid parking and other paid bookings

    Both handle paid bookings. In Awaio, people pay for parking and other paid resources in the app.

  • Booking quotas

    Spacent
    Partly Spending limits per user, team or region[11]
    Awaio
    Yes Quotas set in the booking rules

    Spacent caps spend. Awaio sets quotas in the booking rules to share popular spaces fairly.

Admin and analytics

  • Utilisation analytics

    Spacent
    Yes Usage, spend and CO₂ reports by team, city and country[12][13]
    Awaio
    Yes

    Awaio shows bookings against real occupancy in your own offices.

  • Multi-tenant buildings

    Spacent
    Not in public documentation[2][14]
    Awaio
    Yes

    Awaio gives each tenant in a building its own community, while the property owner runs the shared spaces.

  • User roles and permissions

    Spacent
    Yes Role-based admins, admins per country and audit logs[13][12]
    Awaio
    Yes

    Give admins the access they need, and nothing more.

Integrations

  • Calendar sync

    Spacent
    Partly Calendar integration for rooms in your own office[1][2]
    Awaio
    Yes Outlook and Google Calendar

    Awaio syncs room calendars both ways with Microsoft 365 and Google Workspace.

  • Your own calendar in the app

    Spacent
    Not in public documentation[1]
    Awaio
    Yes Work and private calendars from Microsoft and Google, in the app and on the web

    In Awaio you see your own meetings next to your bookings, on your phone too, so you plan the office day without switching apps.

  • Single sign-on

    Spacent
    Yes Microsoft, Google and Okta[15][2]
    Awaio
    Yes Microsoft 365 and Google Workspace

    Both sign people in with the Microsoft 365 or Google Workspace account they already use.

  • Outlook add-in

    Spacent
    Not in public documentation[1]
    Awaio
    Yes Book desks, rooms, parking and lockers from Outlook

    With Awaio, people book desks, rooms, parking and lockers from Outlook.

  • Mobile app

    Spacent
    Yes iOS and Android, in English and Finnish[16][17]
    Awaio
    Yes

    Both have apps for iOS and Android.

  • API and webhooks

    Spacent
    Partly Data export and API access for BI tools[12]
    Awaio
    Yes API and webhooks

    Awaio connects to your other systems through an API and webhooks.

Communication

  • Messages to everyone in the workplace

    Spacent
    Partly Workplace policies and booking guidance in the app[18]
    Awaio
    Yes

    Awaio billboards reach everyone in the workplace with news, with an optional push notification.

Security, support and pricing

  • EU data hosting and GDPR

    Spacent
    Yes Stored in Ireland and Germany[19]
    Awaio
    Yes Hosted in the EU. GDPR compliant, DPA on request.

    Both keep your data in the EU.

  • Support

    Spacent
    Email, help chat and help centre[20][12]
    Awaio
    Chat and email in English, Swedish and Norwegian. Weekdays 08–17 CET.

    Awaio support answers in English, Swedish and Norwegian.

  • Pricing model

    Spacent
    Per booking with a user licence, a monthly plan per team, or a custom enterprise deal[12][2]
    Awaio
    Per resource, not per user. Unlimited users.

    Spacent prices access to its network. Awaio prices the resources in your own building.

Lockers and access

  • Locker management

    Spacent
    Not in public documentation[21]
    Awaio
    Yes

    Awaio lockers open with the phone, card or PIN, with no keys to hand out.

  • Digital locks

    Spacent
    Not in public documentation[14]
    Awaio
    Yes Open with phone, RFID card, PIN or fingerprint

    Awaio supplies locks that open with a phone, RFID card, PIN or fingerprint.

  • Mobile access to doors

    Spacent
    Not in public documentation[14][8]
    Awaio
    Yes

    With Awaio, employees open doors and gates in your building with their phone.

  • Access control hardware

    Spacent
    Not in public documentation[14]
    Awaio
    Yes Smart Access Box

    The Awaio Smart Access Box connects existing doors and barriers to the app.

  • NFC service points

    Spacent
    Not in public documentation[8]
    Awaio
    Yes TapCard and TapDot: tap the phone to book or open

    People tap their phone on a TapCard or TapDot to book or open a resource.

  • Parcel and delivery handling

    Spacent
    Not in public documentation[2]
    Awaio
    Yes Parcel lockers with a notice when the delivery is ready

    Awaio parcel lockers tell people when their delivery is ready.

Not in public documentation: we found no mention of it on the Spacent website, help centre or app store listings.

See exactly what Awaio would save your office

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500+ workplace locations already on Awaio
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Why teams choose Awaio over Spacent

  • Built for the office you have

    Desks, rooms, parking and lockers on live floor plans, and bookings nobody checks in to are released automatically.

  • Doors and lockers in the same app

    Open doors, gates and lockers with the phone. The Smart Access Box connects existing doors and barriers to the app.

  • Start with one module

    Begin with rooms or desks and add lockers, parking or access later, priced per resource with unlimited users.

Book a demo

One system for the whole workplace

Start with one module. Add the rest when you need them.

MölnlyckeAvanzaKPMGOslo KommuneTeliaCBREDNBKLP

FAQ

Questions about Awaio and Spacent

Sources

  1. [1] www.spacent.com/own-office · accessed 2026-10-26
  2. [2] www.spacent.com/en/faq · accessed 2026-10-26
  3. [3] support.spacent.com/hc/en-us/articles/360010635897-How-do-I-book-a-working-desk-hot-desk-meeting-room-private-room-or-team-room-day-office · accessed 2026-10-26
  4. [4] www.spacent.com/team-bookings · accessed 2026-10-26
  5. [5] support.spacent.com/hc/en-us/articles/9548558692124-What-is-the-Invite-a-Guest-feature · accessed 2026-10-26
  6. [6] support.spacent.com/hc/en-us/articles/9548755356956-How-can-I-find-the-best-spaces-for-me · accessed 2026-10-26
  7. [7] support.spacent.com/hc/en-us/articles/4411545973649-Navigating-the-Spacent-App · accessed 2026-10-26
  8. [8] support.spacent.com/hc/en-us/articles/360010636257-Do-I-need-to-check-in-when-I-arrive-for-my-booking · accessed 2026-10-26
  9. [9] support.spacent.com/hc/en-us/articles/360010844138-What-if-I-don-t-show-up-to-my-booking-no-show · accessed 2026-10-26
  10. [10] support.spacent.com/hc/en-us/articles/23287356735900-What-payment-methods-are-supported · accessed 2026-10-26
  11. [11] www.spacent.com/for-finance-procurement · accessed 2026-10-26
  12. [12] www.spacent.com/pricing · accessed 2026-10-26
  13. [13] www.spacent.com/for-operations · accessed 2026-10-26
  14. [14] www.spacent.com/list-space · accessed 2026-10-26
  15. [15] www.spacent.com/configure-okta-oidc-for-spacent · accessed 2026-10-26
  16. [16] apps.apple.com/us/app/spacent/id1533233125 · accessed 2026-10-26
  17. [17] support.spacent.com/hc/en-us/articles/4410479050897-How-can-I-change-the-language-of-the-app · accessed 2026-10-26
  18. [18] support.spacent.com/hc/en-us/articles/4403016292753-What-can-company-admins-do-in-the-Spacent-Admin-Portal · accessed 2026-10-26
  19. [19] www.spacent.com/en/data-security · accessed 2026-10-26
  20. [20] support.spacent.com/hc/en-us/articles/4411285829009-How-do-I-contact-support-or-give-feedback · accessed 2026-10-26
  21. [21] support.spacent.com/hc/en-us/articles/23288646351132-How-is-on-site-security-and-safety-handled · accessed 2026-10-26

More comparisons

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