What is workplace management software?
One platform for every resource in your organisation
Workplace management software is a digital system used to manage space booking, access control, resource allocation, and utilisation data across one or multiple buildings. It replaces fragmented tools, physical key systems, manual spreadsheets, and siloed data with a centralised, real-time platform.
Awaio is a workplace management platform that combines room booking, desk management, smart locker access, parking, mobile access control, wayfinding, and real-time space intelligence in one system, governed centrally by facilities and IT teams, and accessible to every employee via the Awaio App.
Awaio platform includes
- Room and desk booking management
- Smart locker and storage access
- Mobile access control (BLE & NFC)
- Parking and mobility management
- Real-time occupancy and utilisation data
- Interactive wayfinding and floor maps
- Enterprise access policies and delegated admin
- Multi-site management across buildings and countries
Awaio Manager
The complete admin command centre
Manage spaces, users, bookings, access rules, and hardware, across your whole portfolio, from one web dashboard.
Awaio App
Workplace services in every pocket
Book rooms, unlock doors, find colleagues, and get notified, all from one app on iOS, Android, or browser.
The Platform
Centralised control. Frictionless employee access.
Admin & Operations
One dashboard for your entire workplace
Awaio Manager is the web-based command centre for facilities managers and IT admins. Configure spaces, manage users, set booking rules, and track utilisation, all from one place, across every site.
- Resource & space management
- User roles, permissions & SSO
- Booking rules, policies & approval flows
- Live occupancy & utilisation data
- Hardware configuration & remote management
Employee Experience
Plan your week before you arrive
The Awaio web app gives employees everything they need to make the most of the office. Book a desk, reserve a meeting room, check who's in, and navigate the building, all before leaving home.
- Desk & room booking with floor map view
- Team presence, see who's in and where
- Wayfinding & interactive office maps
- Parking & locker reservations
- Works in any browser, no install needed
iOS & Android
Your whole workplace in your pocket
Everything in the web app, plus the ability to open doors and lockers straight from your phone. BLE-based access means no key cards, no PIN codes. Just tap, and walk in.
- All booking features on mobile
- Wayfinding & colleague locator
- Open doors & lockers via BLE
- Digital keys sync instantly when permissions change
- Available on iOS and Android
Solutions
Everything your workplace needs
One platform. Pick what you need today and add more as you grow.
Locker Management
Digital locker assignment via app or kiosk. Time-based reservations, auto-release, and admin override, from e-bike battery charging lockers to personal lockers.
Room Booking
Interactive floor plans, real-time availability, and instant confirmation, from browser or app. Employees find and book the right room without back-and-forth.
Desk Management
Hot-desking and team neighborhoods that adapt to how people actually work. Zone rules and occupancy data help you right-size your office footprint.
Parking & Mobility
Assign, release, and share parking spots without an admin in the loop. Employees see what's available and reserve in real time, including EV charging spots.
Mobile Access
Replace key cards with a phone. BLE-based unlock works offline and responds instantly, even through thick doors. Credentials sync the moment permissions change.
Wayfinding
Interactive signage and in-app maps guide employees and visitors to rooms, desks, and colleagues. Works across single floors or multi-site campuses.
Communication
Push notifications, targeted announcements, and automated reminders reach the right people at the right time. No extra tools needed.
FOR WORKPLACE ADMINS
Run the workplace on data. Make every decision count.
Awaio gives workplace managers a single operating view: real usage data, every day, across every resource. Full visibility means smarter decisions on space, cost, and headcount.
SPACE COSTS
32% typical space cost reduction
Right-size your footprint before the next renewal
ADMIN TIME
1 view for desks, rooms, lockers, parking, and access
One view for everything you manage
BETTER DECISIONS
200k+ bookings processed monthly
Catch problems before they cost you
"Awaio replaced three separate systems. Now our FM team manages everything from one dashboard, and our employees actually use it."
Head of Workplace, major Nordic enterprise
Awaio App
For every person in your organisation
Employees
Book desks, rooms, parking, and lockers. See who's in. Open doors. Find their way around.
Mobile Workers
Drop in from any site, book on the go, and unlock doors without ever touching a card reader.
Visitors & Contractors
Receive a digital pass, navigate to the right meeting room, and check out, all without reception.
Space booking
Door & locker access
Floor maps
Team presence
Notifications
iOS, Android & browser
Hardware & Sensors
Connects to the hardware you already have
No rip-and-replace. Awaio integrates with the sensors, access systems, and smart devices already installed in your building, turning the data they already collect into actionable workplace intelligence.
Whether you're running Assa Abloy locks, Disruptive Technologies sensors, or a bespoke IoT setup. Awaio connects, aggregates, and presents it all in one platform.
Occupancy sensors
Real-time space & desk usage
Access control
Doors, gates & turnstiles
Environmental
Air quality & climate
BLE & NFC
Readers & access panels
Open API
Any device, REST & webhook
INTEGRATIONS
Works with the tools you already use
Awaio connects to the calendars and access control systems you already have, even when you run several Microsoft environments and Google Workspace at the same time, which is fairly unique. Plus Teams Rooms, the Outlook add-in, sensors and your own systems through API and webhooks.
Frequently asked questions
Common questions about workplace management
Answers to the questions procurement, facilities, and IT leads ask most often.
Workplace management software is a digital platform used to manage space booking, access control, and resource utilisation across an organisation's buildings and sites. Awaio is a workplace management platform that consolidates room booking, desk management, smart locker access, parking, mobile credentials, and real-time space intelligence in one system, with centralised governance and full operational visibility.
Traditional workplace management systems require separate tools for rooms, desks, lockers, and access, plus proprietary hardware, local servers, or wired sensor infrastructure. Awaio is a single platform with cloud infrastructure, Bluetooth-based access, and one administration panel for every resource across every site.
Awaio is priced per resource (per room, desk, locker, or parking space), with unlimited users included. There is no per-user fee, which makes cost predictable for large organisations and eliminates the incentive to restrict employee access.
Organisations typically see three saving streams: employee time savings of at least 10 minutes per person per day (one workweek per year), reduced administration overhead from eliminating manual assignments and key management, and a reduction in unused space allocation of 30–40%. These streams compound over time and can be modelled against your actual headcount and floor costs.
Yes. Awaio is built for multi-site, multi-country deployments with a single management panel. Central administrators retain full policy control and consolidated reporting while delegating local management to site-level administrators.
No. Awaio connects to access control systems, occupancy sensors, and hardware already installed in your building, including Assa Abloy, Disruptive Technologies, and custom IoT setups. The platform aggregates existing data rather than requiring a full infrastructure replacement.
Most deployments complete within days to a few weeks depending on site size and hardware scope. Hardware installations typically require one person per floor without specialist tools, and Awaio provides standardised deployment support throughout.
Yes. Awaio integrates with Microsoft 365 and Google Calendar, and supports single sign-on via Azure AD, Okta, and other major identity providers. Room and desk bookings sync automatically to employees' existing calendar workflows.
Employees use the Awaio App on iOS, Android, or in a browser to book rooms, desks, parking, and lockers, and to unlock doors and storage with Bluetooth directly from their phone. Access credentials are issued automatically when onboarded and revoked instantly when permissions change.
Yes. Awaio Manager is a web-based administration panel for facilities managers and IT administrators. It provides centralised control over space configuration, user permissions, booking policies, access rules, hardware settings, and real-time utilisation reporting across all sites.
The intelligence behind better workplaces.
Connecting people, spaces and services to simplify everyday work.