Awaio Platform
Two faces,
one system.
Workplace resources scattered across disconnected tools, no central visibility, no control. Awaio unifies rooms, desks, lockers, parking, and access in one platform.
What is workplace management software?
One platform for every resource in your organisation
Workplace management software is a digital system used to manage space booking, access control, resource allocation, and utilisation data across one or multiple buildings. It replaces fragmented tools, physical key systems, manual spreadsheets, and siloed data with a centralised, real-time platform.
Awaio is a workplace management platform that combines room booking, desk management, smart locker access, parking, mobile access control, wayfinding, and real-time space intelligence in one system, governed centrally by facilities and IT teams, and accessible to every employee via the Awaio App.
Awaio platform includes
- Room and desk booking management
- Smart locker and storage access
- Mobile access control (BLE & NFC)
- Parking and mobility management
- Real-time occupancy and utilisation data
- Interactive wayfinding and floor maps
- Enterprise access policies and delegated admin
- Multi-site management across buildings and countries
Awaio Manager
The complete admin command centre
Manage spaces, users, bookings, access rules, and hardware, across your whole portfolio, from one web dashboard.
Awaio App
Workplace services in every pocket
Book rooms, unlock doors, find colleagues, and get notified, all from one app on iOS, Android, or browser.
The Platform
Centralised control. Frictionless employee access.
Admin & Operations
One dashboard for your entire workplace
Awaio Manager is the web-based command centre for facilities managers and IT admins. Configure spaces, manage users, set booking rules, and track utilisation, all from one place, across every site.
- Resource & space management
- User roles, permissions & SSO
- Booking rules, policies & approval flows
- Live occupancy & utilisation data
- Hardware configuration & remote management
Employee Experience
Plan your week before you arrive
The Awaio web app gives employees everything they need to make the most of the office. Book a desk, reserve a meeting room, check who's in, and navigate the building, all before leaving home.
- Desk & room booking with floor map view
- Team presence, see who's in and where
- Wayfinding & interactive office maps
- Parking & locker reservations
- Works in any browser, no install needed
iOS & Android
Your whole workplace in your pocket
Everything in the web app, plus the ability to open doors and lockers straight from your phone. BLE-based access means no key cards, no PIN codes. Just tap, and walk in.
- All booking features on mobile
- Wayfinding & colleague locator
- Open doors & lockers via BLE
- Digital keys sync instantly when permissions change
- Available on iOS and Android
Solutions
Everything your workplace needs
One platform. Pick what you need today and add more as you grow.
Locker Management
Digital locker assignment via app or kiosk. Time-based reservations, auto-release, and admin override, from bike storage to personal lockers.
Room Booking
Interactive floor plans, real-time availability, and instant confirmation, from browser or app. Employees find and book the right room without back-and-forth.
Desk Management
Hot-desking and team neighborhoods that adapt to how people actually work. Zone rules and occupancy data help you right-size your office footprint.
Parking & Mobility
Assign, release, and share parking spots without an admin in the loop. Employees see what's available and reserve in real time, including EV charging spots.
Mobile Access
Replace key cards with a phone. BLE-based unlock works offline and responds instantly, even through thick doors. Credentials sync the moment permissions change.
Wayfinding
Interactive signage and in-app maps guide employees and visitors to rooms, desks, and colleagues. Works across single floors or multi-site campuses.
Communication
Push notifications, targeted announcements, and automated reminders reach the right people at the right time. No extra tools needed.
FOR WORKPLACE ADMINS
Run the workplace on data. Make every decision count.
Awaio gives workplace managers a single operating view: real usage data, every day, across every resource. Full visibility means smarter decisions on space, cost, and headcount.
SPACE COSTS
32% typical space cost reduction
Right-size your footprint before the next renewal
ADMIN TIME
1 view for desks, rooms, lockers, parking, and access
One view for everything you manage
BETTER DECISIONS
2M+ bookings processed monthly
Catch problems before they cost you
"Awaio replaced three separate systems. Now our FM team manages everything from one dashboard, and our employees actually use it."
Head of Workplace, major Nordic enterprise
Awaio App
For every person in your organisation
Employees
Book desks, rooms, parking, and lockers. See who's in. Open doors. Find their way around.
Mobile Workers
Drop in from any site, book on the go, and unlock doors without ever touching a card reader.
Visitors & Contractors
Receive a digital pass, navigate to the right meeting room, and check out, all without reception.
Space booking
Door & locker access
Floor maps
Team presence
Notifications
iOS, Android & browser
Hardware & Sensors
Connects to the hardware you already have
No rip-and-replace. Awaio integrates with the sensors, access systems, and smart devices already installed in your building, turning the data they already collect into actionable workplace intelligence.
Whether you're running Assa Abloy locks, Disruptive Technologies sensors, or a bespoke IoT setup. Awaio connects, aggregates, and presents it all in one platform.
Occupancy sensors
Real-time space & desk usage
Access control
Doors, gates & turnstiles
Environmental
Air quality & climate
BLE & NFC
Readers & access panels
Open API
Any device, REST & webhook
INTEGRATIONS
Works with all your tools
Awaio connects to your existing HR, calendar, and access control systems. Keep what works. Add what's missing. Live in days.
Frequently asked questions
Common questions about workplace management
Answers to the questions procurement, facilities, and IT leads ask most often.
Five tools for one building
are four too many
Awaio connects every resource in one platform.