The Awaio Outlook add-in lets users book desks, rooms, parking, and other workplace resources directly from a meeting in Outlook. It's deployed centrally by an IT admin through the Microsoft 365 Admin Center — users don't install anything themselves.

Before you begin

You'll need Global Administrator or Application Administrator access to your Microsoft 365 tenant.

The Book by email setting must be enabled in the Admin Portal — the Outlook add-in relies on it to create bookings. If it's turned off, the add-in won't be able to book resources even after deployment.

Step 1: Download the Awaio Outlook add-in manifest

Download the add-in manifest file. This XML file tells Microsoft 365 where to load the Awaio add-in from and which permissions it needs.

Download awaio-outlook-add-in-manifest.xml

Step 2: Open Integrated apps in the Microsoft 365 Admin Center

Go to Settings → Integrated apps in the Microsoft 365 Admin Center.

Step 3: Upload a custom app

Click Upload custom apps and select Office Add-in as the app type.

Step 4: Upload the manifest file

Choose Upload manifest file (.xml) and select the awaio-outlook-add-in-manifest.xml file you downloaded in step 1.

Step 5: Review permissions

Review the requested permissions and click Next.

Step 6: Assign users

Under Assign users, choose Entire organization to roll it out to everyone, or select a specific group if you want to pilot it with a test group first.

Step 7: Finish deployment

Click through the remaining steps to finish deployment. Microsoft 365 will push the add-in out to the selected users — this can take up to a few hours to appear in Outlook.

Using the add-in

Once deployed, users will see an Awaio Workplace button when they open or organize a meeting in Outlook. Clicking it opens a task pane where they can book resources for that event without leaving Outlook. See Booking resources from Outlook with the Awaio add-in for how to add the button and use it.

If you have further questions, feel free to contact us via our website chat (awaio.com) or email us at support@awaio.com.