6 Flowscape Alternatives That Don’t Require Expensive Hardware

Flowscape works—but only if you’re ready to pay for extra hardware, extra subscription, and a whole lot of setup. 

Here’s why:

• You need proprietary hardware just to use basic features.
• There’s no built-in locker support—you’ll need a second tool (and another vendor).
• Usage analytics? Only if you pay extra for Flowscape’s own sensors.

That’s why many hybrid workplace managers look elsewhere—for tools that are easier to implement, easier to adapt, and easier on the budget.

If that’s you, you’re in the right place. 

We’ve broken down six Flowscape alternatives that help you manage hybrid spaces—without the hardware hassles or vendor lock-in.

• Awaio – Best for hardware-free workplace management with comprehensive locker integration.
• Tactic – Best for managing multiple locations on one platform.
• Deskbird – Best for digitizing hybrid work policies, alongside managing office resources.
• Skedda – Best for facilities with high foot traffic and shared spaces.
• OfficeSpace – Best for testing space reconfigurations before implementing them.
• Envoy – Best for managing rooms and providing virtual front desk assistance in multi-tenant facilities.

This table compares the top 6 hardware-free alternatives to Flowscape

1. Awaio — Best for Hardware-Free Comprehensive Workplace Management

Awaio makes it easy for workplace admins to manage desks, meeting rooms, lockers, and parking spaces from a single interface, without relying on any additional hardware.

Instead of installing sensors and mounting e-ink tablets to make resources bookable, you can simply upload them to Awaio, write a short description, and tag them by type or location.

From there, employees can then find and book any resource they need from their phone or computer, without having to juggle between tools. Admins can configure booking rules, assign resources, and track real-time usage across the workspace.

As a result, you’ll enjoy fewer manual booking requests, lower operational costs, and faster access to workplace resources for everyone.

Want to see how Awaio stacks up against Flowscape? Let’s dive in. Or book a demo to learn how Awaio works. 

Why Awaio is a great alternative to Flowscape

While Flowscape and Awaio both offer workplace management solutions, Awaio is considered a superior alternative because it gives you a more complete functionality without locking you into proprietary hardware or upgrade fees.

For example, Awaio: 

• Supports all workplace resources—including employee lockers—natively, so you don’t have to bolt on a separate tool just to manage employee storage.
• Delivers full functionality without hardware, eliminating the delays, costs, and IT involvement required to install proprietary sensors.
• Offers built-in analytics across all pricing tiers, so you can understand how your space is used without buying extra devices or upgrading plans. 

#1. Complete workplace management suite with built-in locker management

Flowscape doesn’t support resources beyond desks, meeting rooms, and parking spaces. If you need to manage lockers, parcel stations, or e-bike chargers, you’ll be forced to juggle third-party apps that don’t sync or scale.

That means:

• More subscriptions just to cover basics.
• More contracts, more admin, more overhead.
• No unified view of how your workplace is used—which hurts decision-making.

Awaio eliminates all of that.

Instead of treating each resource type as a separate module, you can turn any shared workplace resource—EV charging points, bike stands, storage units, even parcel lockers—into a bookable asset within minutes.

All it takes is a few clicks: add the resource, tag it by type (e.g. personal storage, equipment hub, meeting space), and it’s ready for use—with rules, policies, and permissions set entirely by you.

Take lockers, for example:

You can convert 1,000+ legacy lockers into smart lockers in under 5 minutes—with no wiring, drilling, or power supply required. Just:

• Install Awaio’s smart lock using a retrofit template
• Define locker groups by team, department, or use case. Create personal lockers, team lockers, or parcel lockers—each with custom booking rules and access durations.
• Empower employees to self-serve. They can book and unlock lockers from their phone whether they’re in the building, en route, or planning from home.

Track usage in real time, with a dashboard that shows which lockers are available, booked, or overdue.

And lockers are just one example.

With Awaio:

• Parking spots don’t need RFID systems.
• Meeting room booking doesn’t require wall-mounted tablets.
• Desk sharing happens directly via mobile.

And because everything runs through one platform, you get full visibility into usage and availability—without juggling disconnected tools or manual processes.

Want to manage every workplace resource from one place? Book a demo.

#2. Transform your workplace without hardware expenses

Flowscape doesn’t just work with hardware—it relies on it. To get the best result from key features, you’ll need to install a physical layer of sensors, displays, and other devices across your workspace.

• Want an interactive floor map? You’ll need indoor positioning sensors placed every 10 meters.
• Want to enable desk check-ins? Every desk must be fitted with an occupancy sensor.
• Want to show meeting room availability? You’ll need a wall-mounted display outside every door.

Imagine you need to add five desks next week. You’ll need more sensors, more power outlets, and more time—just to enable basic booking functionality. 

• If a device goes down, you lose visibility. 
• If your layout changes, you reinstall everything.

And in an age where mobile-native platforms offer the same visibility—without permanent fixtures or hardware overhead—Flowscape’s approach might feel rigid and hard to justify.

With Awaio, there’s no need for sensors, screens, cabling, or kiosks. Everything runs through a single mobile and web app—so setup is fast, IT overhead is minimal, and scaling across multiple locations is frictionless.

Add desks, rooms, lockers, and parking spaces to the platform. Tag and describe each one, and they’re ready to book—no installations, no vendor coordination, no maintenance delays.

After you’re set up, you’ll immediately be able to:

• Design booking zones by team, department, or work style, so employees always know where to sit, and collaboration feels more intentional.
• Control how resources are used with smart booking rules and time limits to prevent ghost bookings and avoid conflicts.

Assign desks, lockers, or parking spaces to individuals or groups without messy spreadsheets or manual approvals.

Employees also get to access Awaio’s full functionality and manage bookings based on the rules you set, without needing to contact workplace teams. With just their phone or computer, they can:

• Book desks, lockers, and parking in advance or on the spot, either remotely or by scanning a QR code onsite.
• Share access to a reserved locker or parking space with a colleague, no admin approvals needed.
• Find their teammates using the real-time floor plan and book a desk nearby for easier in-office collaboration.
• Unlock resources with a digital key, no physical keys or RFID tags required.

When you eliminate the hardware, you don’t just save on costs—you unlock the ability to adapt and scale on your terms. Need to reconfigure a floor? Launch a new location? It’s all just a few clicks away.

#3. Access advanced analytics without additional hardware costs

Flowscape offers usage analytics, but the depth and accuracy of those insights heavily depend on having sensors installed across your workspace. While basic booking data may still be accessible through app-based check-ins, truly actionable insights require additional hardware—adding to your upfront and ongoing costs.

With Awaio, everything works out of the box. You get a complete picture of how your workplace is being used—without relying on external tools or expensive hardware. That includes:

• Utilization rate: See which spaces are actively used versus sitting idle, so you can right-size your layout or consolidate unused areas.
• Peak usage hours: Identify high-traffic times for different zones or resource types, helping you adjust scheduling, shift patterns, or zoning plans.

Real-time inventory overview: Track which desks, rooms, or lockers are available, booked, or assigned—enabling smarter resource allocation and reducing waste.

Want to see what that looks like in practice? Book a one-on-one walkthrough of Awaio and explore how effortless workplace visibility can be.

Awaio key features

• Complete workplace management feature suite (desks, rooms, parking spaces, e-bike charging stations, etc.)
• Hardware-free interactive office map and wayfinding
• Google Workplace and Microsoft 365 integration
• Custom booking rules
• Real-time utilization data
• SSO login
• Flexible booking rules

Awaio pros

• Its comprehensive feature suite lets you manage all resources from one place.
• Delivers usage insights for desks, rooms, lockers, and parking spaces, without sensors. This helps you make smarter space planning decisions.
• Because Awaio doesn’t rely on hardware, you can instantly adapt to changes in how your space is used—like reassigning desks or adding new zones—without needing to install hardware accessories.
• The entire platform can be customized with your brand logo and colors. That way, every screen employees or visitors see reflects your organization’s identity.
• Reservations made through the mobile app, calendar integrations, or web app automatically sync up in real time. That way, resource availability is always accurate and up to date.
• If an employee doesn’t check in to a reserved desk or room, Awaio automatically cancels the booking and makes it available to others. This prevents no-shows and booking conflicts.

Awaio cons

• Visitor management is currently unavailable (it will be launched later this year).

Awaio pricing

• Room booking — 10€/month 
• Office map — 190€
• QR-code signs — 39€

Every workplace is unique. And needs can change over time. For this reason, we adopted a modular approach,  where each module covers a specific resource, like desks, lockers, or parking.

This way, you only pay for what you need today, and can easily add more as your office evolves.

2. Tactic

Best for: Managing multiple locations on one platform

Tactic is a workplace management platform built for organizations with multiple office locations. It lets users easily switch between sites, browse available resources at each location, and reserve what they need—whether for immediate use or in advance.

Why Tactic is a great Flowscape alternative

Flowscape only allows bookings through its web or mobile app. It doesn’t support tools like Outlook or Google Calendar, making the process feel disconnected from users’ daily workflows.

Tactic simplifies booking by integrating with the tools teams already use—Slack, Zoom, Microsoft Teams, and Google Workspace. Users can reserve resources through them. All bookings sync instantly, so availability stays accurate across every platform.

However, users have reported issues with the SSO login feature. 

When attempting to sign in with their work email, the app sometimes crashes unexpectedly. While it may work on a second attempt, many users say they’ve had to stop using the SSO option altogether due to repeated failures.

Tactic key features

• Desk and room booking
• Visitor management
• Mobile and web app
• Usage analytics
• Automated checkins
• Interactive map

Tactic pros

• Employees can easily reserve resources on behalf of their teammates, making coordination smoother.
• Admins can update multiple workspaces at once—adjusting settings like reservation hours, descriptions, or allocations—saving time and effort.
• The analytics dashboard lets you filter usage data by time, team, or individual, allowing you uncover specific trends and optimize resource planning.
• Thanks to built-in Slack and Calendar integrations, users can book resources directly from the tools they already use every day.
• It has an in-built visitor management feature.

Tactic cons

• Users can’t rearrange their office layout on their own—they have to contact Tactic’s team for every update.
• Some features depend on physical hardware, which adds setup complexity and ongoing maintenance costs.
• You can’t export analytics data to external tools, which limits your ability to run advanced reports.
• The app lags or crashes when handling a lot of data, forcing users to refresh frequently, even when logging in.

Tactic pricing

• Desks: $3 per desk/month
• Rooms: $6 per room/month
• Visitors: $99 per location/month

It has a 14-day free trial.

3. Deskbird

Best for: Organizations that want to digitize their hybrid work policies, alongside managing office resources 

Deskbird helps organizations manage desks, rooms, and visitors, while also making it easier for employees to connect with one another. 

They can see who’s coming into the office, view upcoming events, and plan their schedules around social opportunities. This helps them strengthen workplace relationships and feel more connected to their colleagues. 

Why Deskbird is a great Flowscape alternative

Deskbird’s key advantage over Flowscape is its built-in hybrid work policy engine, which helps you manage hybrid work in a way that actually makes sense for your teams.

Let’s say your marketing team needs to be in the office three days a week to collaborate, while the finance team only needs to come in once. 

With Deskbird, you can clearly set those expectations. 

You decide which days are mandatory and which ones are flexible, and tailor the rules for each department, as not every team works the same way.

You can also choose when the policy kicks in and who needs to approve any changes going forward.

As employees plan their week, they’ll see how many in-office days they have left to meet the policy. Managers, on the other hand, get a clear view of who’s coming in, who’s remote, and whether everyone’s complying.

This makes it easier to align space usage with company goals.

That said, unlike some platforms that charge based on the number of resources or locations, Deskbird charges per active user. 

So, while it’s affordable for smaller teams or single-office setups, the costs can scale quickly in larger organizations as you add contractors, interns, or extra team members to the platform.

Deskbird key features

• Desks, rooms, and visitor management
• Analytics
• Hybrid policy management
• Two-way sync with MS Teams, Slack, Outlook, Google Calendar, and HR software.
• Workplace surveys
• Interactive floorplans

Deskbird pros

• Employees are automatically checked in the moment they step into the office.
• The interactive map shows real-time seating with profile pictures, making it easy to find teammates.
• Employees can book desks or rooms anonymously, ideal for sensitive industries.

Deskbird cons

• Employees with fixed hybrid schedules must rebook manually each week, which adds unnecessary friction and wastes time.
• The tool only displays calendar dates (e.g., “July 22”) without showing the corresponding day of the week. Employees have to check calendars to ensure they’re booking for the right day, increasing the likelihood of scheduling mistakes.

Deskbird pricing

• Starter: $2.80 per user/month
• Business: $2.95 per user/month
• Professional: $3.4196 per user/month
• Enterprise: Contact for pricing

It has a 7-day free trial.

4. Skedda

Best for: Facilities with high-traffic spaces (gyms, co-working spaces, and conference halls) where resources are shared by multiple people.

Skedda is a simple-to-use workplace management platform, offering features for managing desks, rooms, parking spaces, and visitors. It also allows admins to cordone off specific areas for pets, ensuring the workplace is well-organized.

Why Skedda is a great Flowscape alternative

Skedda simplifies check-ins and lets you fully customize space usage to your needs.

Unlike Flowscape, which relies on USB desk sensors, Skedda uses QR code stickers for check-ins—no extra hardware required. 

Employees simply scan a code to check in. And if they don’t, the space is automatically released and made available to others.

Skedda also has a rules and roles engine that lets you control how each space is used. You can define who can book specific rooms or equipment, when they can book, and how often they can book. These rules can apply to individuals, teams, or departments.

For example, you might restrict server room access to the IT team or limit interns to two desk bookings per week.

That said, Skedda uses a per-space pricing structure. This means every desk, room, or resource you add counts against your plan’s limit, and the features you get depend on which pricing tier you’re on.

Once you exhaust the number of spaces allowed in your current plan or need a feature that’s locked behind a higher tier, you’ll need to upgrade. So, as you scale, your subscription costs escalate quickly.

Need extra allowance to manage more resources without paying more? Discover more cost-effective Skedda alternatives.

Skedda key features

• Interactive floor plans
• Desk, room, parking space, and visitor management
• Detailed usage analytics
• Automated rules system
• SSO
• Third-party tool integrations

Skedda pros

• Employees can quickly check who’s working onsite each day directly from your Slack or Teams channel.
• Users can hover over any desk or room to see who is seated there, as well as the amenities available, such as dual monitors or standing desks.
• An interactive map is included, even on the free plan. Just upload a floor sketch or architectural drawing, and Skedda’s team will turn it into a fully interactive floor plan.
• Reports on how your spaces are being used can be exported for deeper analysis and to justify space investments to the financial team.

Skedda cons

• Space limits get used up quickly, since every desk, room, parking space, or equipment counts toward your plan’s cap.
• Adding more resources means upgrading your plan, which causes subscription costs to escalate quickly.
• Core workplace management features, such as check-ins and resource allocation, aren’t included in the Starter plan.
• Teams may quickly outgrow the lower tiers and be forced into higher plans, even for basic functionality.

Skeda pricing

• Starter: $99/month per space
• Plus: $149/month per space
• Enterprise: $199/month per space

It has a 30-day freemium plan.

5. OfficeSpace

Best for: Testing space reconfigurations before implementing them

OfficeSpace lets office managers manage resources, facility requests, and space planning. Employees can use it to reserve resources from platforms like Microsoft Teams and Slack, which they use daily.

Why OfficeSpace is a great Flowscape alternative

If your organization is too large to experiment with layout changes in a live environment, OfficeSpace could be the ideal Flowscape alternative.

Instead of altering your live office layout, you can build and test layout changes—called scenario plans—in a sandbox environment. This lets you explore different configurations without disrupting day-to-day operations.

Once you’ve built a scenario, you can compare it side-by-side with your current setup.

OfficeSpace will then show you exactly what needs to change—like which teams to move, which rooms to reassign, or what equipment you’ll need to add.

It doesn’t stop there. 

You can also plug in team growth forecasts for the next 1 to 5 years and identify potential resource shortfalls. That way, you’re planning ahead, not scrambling to purchase resources or adjust layouts after they start affecting employees.

However, OfficeSpace has its drawbacks.

Flowscape’s wayfinding only works if sensors are installed on desks and rooms, which drives up both setup and maintenance costs. Additionally, its pricing isn’t publicly listed, making it more difficult to estimate the total cost upfront.

OfficeSpace key features

• Scenario planning
• Workplace analytics
• Desk, room, and visitor management
• Facility requests
• Wayfinding
• Asset management

OfficeSpace pros

• Office managers can send updates directly through the app, targeting specific individuals, teams, or departments. This is far more effective than email or Slack, where messages may get buried, missed, or reach the wrong audience.
• Users can use the AI algorithm (Ossie) to find resources, teammates, and analyse usage data.
• Employees can reserve desks, meeting rooms, or parking spots directly through the mobile app, web browser, Microsoft Teams, or even Slack.

OfficeSpace cons

• It’s hard to zoom in on the floor plan on mobile devices to find available spaces. 
• Wayfinding only works when sensors are attached to resources.
• Essential features, such as workplace intelligence, utilization data, and room booking, are only available on the more expensive plans.

OfficeSpace pricing

• Contact OfficeSpace for pricing.

6. Envoy 

Best for: Managing rooms and providing virtual front desk assistance in multi-tenant facilities.

Envoy is a workplace management platform designed for facility teams in multi-location and multi-tenant buildings. It helps manage desks, meeting rooms, deliveries, and visitor access—while also providing usage insights to optimize your office layout.

Why Envoy is a great Flowscape alternative

While Flowscape does offer visitor management, it’s primarily designed for single-tenant buildings where access control and navigation are limited to one organization’s space.

In contrast, Envoy is purpose-built for multi-tenant buildings. 

It allows front desks to manage visitors across several companies from a single interface, offering each tenant their own branded check-in experience, visitor log, and security preferences.

It also offers a virtual front desk. 

A single receptionist can support multiple office locations remotely. Through video chat, they can greet visitors, give directions, and help employees navigate the office or find their meeting rooms—no matter where they’re located.

This makes Envoy a stronger fit for coworking spaces, corporate campuses, and shared office buildings where multiple companies operate under one roof but still require separate visitor flows and data privacy.

That said, Envoy doesn’t offer built-in tools for managing parking spots, lockers, or shared equipment. To handle these, you’ll need to invest in separate systems, adding extra cost and complexity.

Looking for a more complete solution? Explore top Envoy alternatives for all-in-one workplace management. 

Envoy key features

• Virtual front desk
• Desk, room, and deliveries management
• Advanced visitor management
• Analytics
• Interactive map
• Integration with asset management and scheduling tools

Envoy pros

• Full-featured facility management platform that covers desk and room booking, delivery tracking, visitor check-ins, and employee attendance.
• Automatically checks in employees when they connect to the office WiFi—no manual action needed.
• Offers a free trial, so teams can explore the platform’s features and fit before committing financially.

Envoy cons

• Most valuable features—like advanced analytics and custom branding—are only available on the premium plan.
• Built-in analytics are limited in depth and customization, making it hard to uncover meaningful usage trends.
• The mobile app can be slow to refresh and may not sync reliably with bookings made through integrated platforms.

Envoy pricing

• Standard: $3 per active user/month
• Premium: $5 per active user/month
• Premium Plus: $7 per active user/month

It has a freemium plan

Eliminate Hardware Dependencies While Gaining Complete Workplace Control

While you need to manage office resources, you still shouldn’t have to do so while paying for extra resources and hardware accessories.

Yet, that’s exactly what many workplace management tools demand. 

These extra requirements drive up your upfront costs, increase ongoing maintenance expenses, and lead to tool sprawl

Conversely, Awaio lets you manage all resources from one place, without purchasing any extra hardware. Setup is fast, management is centralized and cost-effective, and your team can book everything they need directly from their phones or computers.