One platform, endless possibilities
Digital room booking system for the entire building
One system that covers all types of rooms and needs.
Meetings rooms Office pods Team & focus rooms Project & event spaces Auditoriums
Mobile first, no cables, no Wi-Fi – 100% digital & flexible.
INTRODUCTION
The only booking system you’ll ever need.
Traditional room booking setups can’t keep up with today’s dynamic workspaces
Awaio simplifies this by transforming any room into a bookable space—without cabling, digital displays, or rigid infrastructure. With smart mobile access and no reliance on IoT, it’s easy to enable booking in all types of rooms, from focus pods to project zones.
Awaio supports seamless 2-way integration with Microsoft 365 and Google Calendar, ensuring full synchronization between room bookings and your existing calendar systems.
No wiring, no outdated hardware—just flexible, scalable, and real-time room management. Designed by workplace experts to give you a full overview and effortless control.
Top 5 Essential Room types in a Modern Office
Realtime visibility - Team interaction - Less stress, more clarity - Flexible planning for real needs
Focus Room & Pods
For undisturbed work, calls, and online meetings—essential in open-plan offices
Small Meeting Rooms
Perfect for 2–4 people—used for quick check-ins, one-on-ones.
Hybrid Meeting Rooms
Equipped for both in-person and remote participants—critical for distributed teams.
Project / Team Rooms
Flexible space for collaboration, brainstorming, or ongoing teamwork.
Conference Rooms
Larger formal spaces for client meetings, presentations, board meetings
Solution
Room management at a new level
Redefining room booking for the modern workplace—smart, flexible, and built for today’s and tomorrow’s office management, all without hardware dependencies.
Teams & departments
Simplifies collaboration, boosts efficiency and empowers teams to tailor workspaces to fit specific needs.
Booking confirmation
No shows ensures rooms are actually used, preventing empty reservations and optimizing office space efficiently.
MTR Compatible
Awaio’s sync with Microsoft Teams Rooms simplifies booking and enhances collaboration, delivering a seamless and intuitive experience.
Data & insights
Real-time and future-focused insights—track historical trends, planned usage and optimize workspace efficiency.
Maintenance free
Easy to install, e-waste free, and effortlessly simple for users to understand and use.
Management portal
Effortlessly manage rooms and access—assign, plan, and adjust with a full office overview and easy updates.
Wayfinding
Navigate the office with ease—view all rooms, check availability, book directly from the map and always know where to go.
Last-Minute Meeting?
No room? No stress. The app instantly finds available options—book the perfect space with just a tap.
Instant booking
Need a room now? Just scan the QR code, check availability, and book instantly.
Favorites
Mark favorite rooms for quick access, simplifying availability checks and enhancing convenience and comfort.
Real-time overview
See bookable resources instantly—on the office map or in list view—for easy access anytime, anywhere.
Shortcuts & guides
Guides, documents, and service shortcuts—always accessible for quick support.
Teams & departments
Simplifies collaboration, boosts efficiency and empowers teams to tailor workspaces to fit specific needs.
Booking confirmation
No shows ensures rooms are actually used, preventing empty reservations and optimizing office space efficiently.
MTR Compatible
Awaio’s sync with Microsoft Teams Rooms simplifies booking and enhances collaboration, delivering a seamless and intuitive experience.
Data & insights
Real-time and future-focused insights—track historical trends, planned usage and optimize workspace efficiency.
Maintenance free
Easy to install, e-waste free, and effortlessly simple for users to understand and use.
Management portal
Effortlessly manage rooms and access—assign, plan, and adjust with a full office overview and easy updates.
Wayfinding
Navigate the office with ease—view all rooms, check availability, book directly from the map and always know where to go.
Last-Minute Meeting?
No room? No stress. The app instantly finds available options—book the perfect space with just a tap.
Instant booking
Need a room now? Just scan the QR code, check availability, and book instantly.
Favorites
Mark favorite rooms for quick access, simplifying availability checks and enhancing convenience and comfort.
Real-time overview
See bookable resources instantly—on the office map or in list view—for easy access anytime, anywhere.
Shortcuts & guides
Guides, documents, and service shortcuts—always accessible for quick support.
40% of workers spend over 30 minutes each day searching for a vacant room or space.
Integrations
Manage user adoption and security with ease
Our platform ensures seamless integration with your current technology.
Seamless Login with SSO – Employees log in using their Microsoft or Google account, eliminating the need for multiple passwords.
Built-in Multi-Factor Authentication (MFA) – Adds an extra security layer, making unauthorized access significantly harder.
Stronger Protection – Reduces risks from weak or reused passwords, minimizing security vulnerabilities.
Fewer Attack Surfaces – SSO limits entry points for hackers, enhancing overall system security.
Effortless User Adoption – Familiar login process ensures quick onboarding without extra complexity.
API for extended possibilities – Integrate more services and systems.
Wayfinding
Awaio Wayfinding is a geofencing-based solution that provides real-time visibility of all resources in office environments and buildings – completely eliminating the need for hardware, cables, installation, or beacons.
Directly via their mobile device, users can see and locate everything from workstations, rooms, and parking spaces to lockers, mail handling, service desks, and various departments.
No hardware required
No need for sensors, beacons, or cables.
User-friendly
Simple search function directly in the app for office resources.
Easy implementation
Activated directly via mobile geofencing, no IT integration needed.
Real-time overview
Users instantly see where available resources are located.
Scalable & flexible
Works in all office spaces, regardless of size or resource type.
Cost-effective
No maintenance costs or physical devices to manage.
Easy administration
Adjust layouts, relocate, update & add resources in the web portal.
Optional add-on
Enable direct booking of resources from the map view.
Reduce waste and cut costs
Sustainability:
Awaio’s room booking system upgrades your existing meeting spaces without the need for sensors, displays, cabling, or renovations. It transforms any room—large or small—into a flexible, bookable resource. This reduces underutilized space, avoids unnecessary build-outs, and supports smarter, more sustainable use of office real estate
Flexibility and scalability:
Easily manage all types of rooms—from focus pods and hybrid meeting rooms to boardrooms and project spaces—in one platform that adapts to changing needs and team structures.
Easy setup:
No complex installations or hardware required. Awaio is 100% software-based and works seamlessly with your existing spaces, making it fast and easy to get started.
Customer Testimonials
We push boundaries so our customers can work smarter. Their needs guide us, and their trust drives us to keep improving.
Room booking
Unlimited number of users. Perfect for all types of rooms. Integrated with Microsoft 365 & Google Workspace.
10.9€ / month
Office map
Instant overview of the office. Wayfinding. Setup from PDF or DWG.
190€
QR-code signs
Quick-book with QR. No cabling or installation required. Aluminium or black 20 x 12 cm.
39€
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Get started with Awaio today
A few simple steps to get started
Contact us - Together we identify your specific needs - We create your digital office - Review & onboarding - Invite users.
