Seamless desk booking and team coordination – all in one streamlined experience
One platform, endless possibilities
Fits every workspace
One system that covers all types of desk management and needs — from small teams to enterprise, campuses, and shared spaces.
Hot desks Focused work Assigned seating Hybrid scheduling Activity-based areas
Mobile first, no big investments—just an easy, affordable setup that works.
INTRODUCTION
Ease meets purpose
Desk Management doesn’t have to be complicated
Easy to get started. Built to evolve.
Awaio makes desk management effortless from day one—no complex IT, no cabling, no costly hardware. Just a smooth, software-only setup that works with your existing desks, teams, and departments.
Supports 3–2 and beyond.
Whether your teams work hybrid, remote, or fully in-office, Awaio adapts. Tailor your setup by team, role, or work style—and adjust over time based on real behavior and insights.
A smarter and more cost-effective alternative to traditional systems—flexible, scalable, and ready to grow with you.
Efficient or people-first? You can have both
Realtime visibility - Team interaction - Less stress, more clarity - Flexible planning for real needs
Find & book
Planned or on the go, any desk just a click away.
Team zones
Tailor spaces and desks to team workflows.
Assigned seating
Assign desks in seconds.
Flexible scheduling
Maximize usage – From ad hoc to always reserved.
Desk sharing
Book when you need it, free it when you don’t.
Solution
Desk management at a new level
More than just tracking usage—Awaio redefines desk management by solving the real challenge: helping employees easily find the right spot to work, connect, and collaborate. Smart, flexible, and built for the modern workplace, with 100% digital, data-driven control and no manual handling.
Find a colleague
Easily find and book a desk near teammates — stay connected, collaborate smoothly, and work better together.
Plan your work day
No desk? No stress. The app instantly finds available options—book the perfect desk with just a tap.
Instant booking
Need a desk now? Just scan the QR code, check availability, and book instantly.
Favorites
Mark favorites for quick access, simplifying availability checks and enhancing convenience and comfort.
Real-time overview
See bookable desks instantly—on the office map or in list view—for easy access anytime, anywhere.
Shortcuts & guides
Guides, documents, and service shortcuts—always accessible for quick support.
Teams & departments
Easily set up zones and schedules tailored to each team’s way of working — smart wayfinding, flexible policies, zero hassle.
Booking confirmation
Ensure smart usage with confirmations and auto-release — get notified if a desk isn’t used and free it up for others, effortlessly.
Team visibility (HR)
Support wellbeing and reduce stress with a clear overview of where colleagues and teams are — making it easy to plan the day and feel connected.
Data & insights
Real-time and future-focused insights—track historical trends, planned usage and optimize workspace efficiency.
Maintenance free
QR codes eliminates the need for sensors, screens, or cables. This results in a maintenance free solution that is cost-saving and environmental friendly.
Management portal
Manage everything in one centralized dashboard——assign, plan, and adjust with full visibility.
Find a colleague
Easily find and book a desk near teammates — stay connected, collaborate smoothly, and work better together.
Plan your work day
No desk? No stress. The app instantly finds available options—book the perfect desk with just a tap.
Instant booking
Need a desk now? Just scan the QR code, check availability, and book instantly.
Favorites
Mark favorites for quick access, simplifying availability checks and enhancing convenience and comfort.
Real-time overview
See bookable desks instantly—on the office map or in list view—for easy access anytime, anywhere.
Shortcuts & guides
Guides, documents, and service shortcuts—always accessible for quick support.
Teams & departments
Easily set up zones and schedules tailored to each team’s way of working — smart wayfinding, flexible policies, zero hassle.
Booking confirmation
Ensure smart usage with confirmations and auto-release — get notified if a desk isn’t used and free it up for others, effortlessly.
Team visibility (HR)
Support wellbeing and reduce stress with a clear overview of where colleagues and teams are — making it easy to plan the day and feel connected.
Data & insights
Real-time and future-focused insights—track historical trends, planned usage and optimize workspace efficiency.
Maintenance free
QR codes eliminate the need for sensors, screens, or cables, offering a cost-effective, maintenance-free, and eco-friendly solution.
Management portal
Manage everything in one centralized dashboard——assign, plan, and adjust with full visibility.
Innovative companies see hybrid work as strategy—fueling talent, sustainability, and efficiency.
Integrations
Manage user adoption and security with ease
Our platform ensures seamless integration with your current technology.
Seamless Login with SSO – Employees log in using their Microsoft or Google account, eliminating the need for multiple passwords.
Built-in Multi-Factor Authentication (MFA) – Adds an extra security layer, making unauthorized access significantly harder.
Stronger Protection – Reduces risks from weak or reused passwords, minimizing security vulnerabilities.
Fewer Attack Surfaces – SSO limits entry points for hackers, enhancing overall system security.
Effortless User Adoption – Familiar login process ensures quick onboarding without extra complexity.
API for extended possibilities – Integrate more services and systems.
Wayfinding
Awaio Wayfinding is a geofencing-based solution that provides real-time visibility of all resources in office environments and buildings – completely eliminating the need for hardware, cables, installation, or beacons.
Directly via their mobile device, users can see and locate everything from workstations, rooms, and parking spaces to lockers, mail handling, service desks, and various departments.
No hardware required
No need for sensors, beacons, or cables.
User-friendly
Simple search function directly in the app for office resources.
Easy implementation
Activated directly via mobile geofencing, no IT integration needed.
Real-time overview
Users instantly see where available resources are located.
Scalable & flexible
Works in all office spaces, regardless of size or resource type.
Cost-effective
No maintenance costs or physical devices to manage.
Easy administration
Adjust layouts, relocate, update & add resources in the web portal.
Optional add-on
Enable direct booking of resources from the map view.
Reduce waste and cut costs
Sustainability:
Awaio’s desk management system upgrades existing office setups without the need for sensors, wiring, or new furniture. It transforms traditional desks into shared, digital resources—reducing underutilized space, cutting emissions from unnecessary expansions, and supporting smarter use of real estate.
Flexibility and scalability:
Adapt desk use to your needs – manage hot desks, team zones, assigned seats, or hybrid schedules in one platform that grows with your organization.
Easy setup:
Get started quickly without complex IT, installations, or hardware. Awaio is 100% software-based and works instantly with your current office environment.
Customer Testimonials
We push boundaries so our customers can work smarter. Their needs guide us, and their trust drives us to keep improving.
Desk management
Up to 20 workstations. Unlimited number of users. Assignment or self-service.
69€ / month
Office Map
Instant overview of the office. Wayfinding. Setup from PDF or DWG.
190€ / floor
QR-code sticker
Quick-book with QR. No cabling or installation required. Easy check-in.
3€ / desk
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Get started with Awaio today
A few simple steps to get started
Contact us - Together we identify your specific needs - We create your digital office - Review & onboarding - Invite users.
