Top 6 Envoy Alternatives for All-in-one Workspace Management

Looking for Envoy alternatives that actually fit the way your workplace works?

You’re not alone.

Envoy is a well-known workplace management platform—but it’s primarily built for visitor check-ins. While it does offer desk sharing and meeting room bookings, many teams find that it starts to fall short when they try to manage other shared resources like parking spots, lockers, or office equipment.

The result? Disconnected workflows and unnecessary friction.

• Desk booking happens in Envoy
• Parking is tracked in a spreadsheet
• Locker access is handled through another system

This patchwork of tools wastes time and leads to incomplete data. Employees bounce between platforms. Office managers lack a clear view of what’s being used—and what’s not.

There’s also the issue of hardware. To get the most out of Envoy, you’ll likely need:

• iPads or tablets for check-in displays
• Badge printers
• Mounting equipment
• Regular setup and maintenance

That’s fine for static offices, but if you’re reconfiguring layouts, scaling to new locations, or onboarding hybrid teams, it quickly becomes expensive and inflexible.

We wrote this guide to help you find a better fit.

You’ll discover six Envoy alternatives that offer more flexibility, fewer hardware requirements, and true all-in-one workplace management—starting with our own platform, Awaio.

1. Awaio – Book More Office Resources Without Expensive Hardware

Awaio gives you full control to turn any workplace resource into a shared asset, from EV charging stations to conference rooms, parking spots, and bike stands. Managers only need to add the resource to the sharing pool with the appropriate tag, and it becomes instantly bookable.

From the mobile and web app, you can easily book office resources anytime, whether you’re planning on a weekend, on the train, or even in the building lobby.

For example, the Office Map displays real-time availability for all desks when booking. You can also view the location of your colleagues and book a desk nearby before arriving. If you arrive at a desk without a confirmed booking, you can easily scan the unique QR code on the desk, view its availability, and book it with a single click. 

The same flexibility applies to room booking, parking spaces, storage lockers, and more. Everything is done from your mobile phone; no need for extensive cabling, digital screens, physical keys, tags, or RFID cards. 

Toca Boca—named Sweden’s most stylish office in 2022—needed a flexible system to book meeting rooms and lockers integrated with Google Workspace. With Awaio, they were able to:

• Upload all shared office resources into a centralized sharing pool
• Create different zones for collaboration, meetings, phone calls, focused work, discussions, and reading
• Update existing lockers with a mix of functions for personal & team needs 
• Tag all zones and resources with clear, searchable labels
• Set up custom booking rules to prevent scheduling conflicts 

In addition to having all resource booking in one place, they also enjoy a secure locker system for parcels and deliveries, personal storage, team lockers, and more, eliminating the need for a separate system. 

This makes Awaio easily adaptable whether you’re expanding into new locations, operating in a hybrid work environment, or reconfiguring office layouts on the fly.

Ready for a more flexible and adaptable Envoy alternative? Take a 30-minute tour to see how Awaio works.

Awaio key features

• All-in-One workplace resource management (desks, lockers, meeting rooms, parking spaces, and more)
• Office map and wayfinding
• Real-time office utilization data
• Custom booking rules
• Google Workspace and Microsoft 365 integration
• SSO Login 

Awaio pros

• No hardware or installation is needed—everything runs in the cloud.
• Easily adjust your office setup as booking patterns change, without dealing with cables, sensors, or screens.
• Any desk, room, or other office resource becomes a bookable asset—no need for separate tools.
• Flexible, modular pricing that grows with your needs.
• Real-time sync across mobile and web, so availability is always up to date.
• Reliable, centralized booking system—accessible anytime, anywhere.

Awaio cons

• No free trial is available at the moment.

Awaio pricing

Because every office has unique needs, Awaio promotes a modular pricing designed to grow with your organization. Whether you’re managing a single floor or multiple offices, you only pay for what you need, and can expand or adjust as you grow. 

Take a look at a more detailed overview of our pricing:

• Bluetooth lock: 99€/ lock
• Office map: 190€
• Room booking: 10.9€/month
• Desk management: 69€/month
• Smart parking: 69€/month

Skedda is an alternative to Envoy for organizations seeking a tool with more advanced workplace management features. It allows you to manage parking spaces, in addition to rooms and desks. Employees can also reserve these resources from their mobile device, navigate to their location using the interactive floor plan, and check in easily by scanning a QR code. 

Most core resource management features, including mobile booking, reservation rules, and interactive floor plans, are available on all plans. And unlike Envoy’s per-user pricing model, Skedda employs a per-space pricing structure. This means you pay based on the number of bookable spaces, not the number of users.

Key features

• Interactive floorplan
• Flexible booking rules
• Analytics and reporting
• Resource booking (desks, rooms, spaces, and parking areas)
• Two-way sync with Microsoft Outlook and Google Calendar
• Visitor management

Pros

• It’s a two-way sync with calendar platforms, and Slack enables employees to reserve resources from tools they already use.
• Fully-responsive customer service
• Supports recurring bookings
• Fully customizable reporting dashboards

Cons

• It is not flexible enough to support sharing for lockers, EV charging stations, and more.
• The space limits for each pricing tier are exhausted quickly, as all resources are identified as spaces.
• Requires hardware
• Core workplace management features such as resource allocation, check-in, and white labeling are absent from the starter plan.
• The per-space pricing structure escalates subscription costs as you add more shared assets.

Pricing

• Starter: $99/month per space
• Plus: $149/month per space
• Enterprise: $199/month per space

Explore alternatives to Skedda with a more accommodating pricing structure. 

Officely is a flexible Envoy alternative that offers a free plan suitable for startups and small to medium-sized businesses (SMBs) with limited budgets. Besides managing resources, it also offers additional features that enhance the employee experience. Employees can organize after-work social gatherings, see who’s in the office, reserve spots for bike racks and pets, and engage with one another. Even better, all this happens in applications that are part of employees’ daily workflow, such as Slack and Teams.

Key features

• Detailed utilization dashboards
• Space allocation
• Workplace Zoning
• Resource management (parking spaces, desks, rooms, pet spots, etc).
• Integrations (e.g., Slack, Teams, Google Calendar, Outlook, and HR systems)
• Flex office (general chat, announcements, etc.)

Pros

• Officely has a free plan and a free trial.
• Employees can use Slack and Teams to broadcast their availability for the day and see who is planning to work from the office.
• Admins can reserve desks for others.
• Intuitive user interface.

Cons

• Officely lacks an interactive floor plan
• It requires hardware
• The per-use pricing structure skyrockets subscription costs as you scale
• Users complain that the Slack integration can be unreliable
• Lacks support for locker and EV charger reservations

Pricing

• Free for up to five users
• Desk booking: Starts at 2.50/user per month
• Meeting rooms: Starts at $12 per space/month
• Parking management: Starts at $15 per space/month

WorkInSync is the Envoy alternative with built-in tools for parking, meeting rooms, desks, visitor management, and even cafeteria bookings. The platform also provides reservation rules for managing bookings. An example is the time buffer, which initiates a timer whenever a resource is reserved, specifying when the booking holders must check in. If they fail to do so, the resource is automatically released for other employees to book.

Key features

• Resource booking (desks, meeting rooms, and parking spaces)
• Usage analytics and reports
• Visitor management
• Employee schedules
• Resource allocation

Pros

• Employees can locate where their colleagues are seated.
• Team leads can reserve desks and meeting rooms on behalf of their team members.
• You can set special rules for specific resources, such as designating certain parking spaces for management employees only.

Cons

• A significant number of core features are exclusive to the most expensive tier.
• Hardware, such as sensors and room panels, is billed separately, which escalates subscription costs.
• Lacks support for locker and EV charger reservations

Pricing

• Standard: $2.50 per user/month
• Professional: $4.00 per user/month
• Enterprise: $6.00 per user/month

Wayleadr is an Envoy alternative suitable for organizations seeking a robust solution to manage workplaces across multiple locations. It helps workplace managers allocate, manage, and track parking usage efficiently. It also comes with detailed analytics dashboards that provide a clear picture of resource usage.

Key features

• Wayfinding
• Desk, meeting room, and parking space management
• Carpooling and vanpooling
• EV charging management
• Shuttle bus management
• Visitor management
• Data and analytics

Pros

• Supports a wide range of resources, particularly those related to mobility and accessibility.
• Facilitates parking payments
• Provides utilization data
• Integrates with existing software and hardware (e.g, access control systems)

Cons

• Requires initial setup costs
• Works with costly hardware
• Lacks support for locker and EV charger reservations
• Users note that last-minute bookings can take some time to be reflected on the platform

Flexopus provides a unified platform for managing desks, guest bookings, meeting rooms, parking spaces, and catering services. Besides resource management, Flexopus allows users to add service providers (e.g., caterers, repairers, cleaners, and IT experts) to their workplace management system. That way, employees can order whatever they need from within the platform.

Key features

• Office utilization analytics
• Office wayfinding
• Visitor management
• Integration with Microsoft Teams
• Editable booking rules and roles
• Catering and facility services

Pros

• Employees can use QR codes to check in, check out, book on-site resources, and view live availability.
• Allows you to group employees into categories and restrict access to specific resources.
• It provides users with a digital display that shows all employees currently on site.
• It has a free plan.

Cons

• The admin interface is confusing and lacks some functionalities when accessed via a mobile device.
• Lacks support for locker and EV charger reservations

Pricing

• Demo plan is free for 30 days
• Starter plan: $1.82 per resource/month
• Business plan: $3.43 per resource/month
• Enterprise: Contact Flexopus for a quote

Make the switch to the most comprehensive workplace management solution

While Envoy delivers solid desk, room, and visitor management features, it falls short in supporting the full scope of your resource needs. This leads to tool sprawl, making the workplace experience harder—and more expensive—to manage.

In contrast, Awaio helps you manage all resources, including desks, lockers, parking, rooms, EV chargers, and team access, in one place. 

It also stands out as a cost-effective alternative to Envoy, as it’s hardware-free, supports dynamic sharing, and allows you to pay for only the features you need.