After talking to dozens of office managers using spreadsheets to manage shared parking spaces, I can say the core issues tend to boil down to just two things: uncertainty and chaos.
Think about it:
Is there really a time when the typical office staff can confidently say where they’ll park the next day or week?
- Spreadsheets don’t offer real-time visibility. And without a self-serve reservation system, co-workers often end up pinging each other to ask if a spot’s available. If they forget, they’re left guessing—risking a ticket, parking across the street in an unsecured lot, or rushing in early to beat others.
- Ghost bookings make it worse. Someone’s assigned spot sits empty all week because they forgot to mention they’re working remotely, while others scramble to find one.
- Meanwhile, you’re caught in the middle—fielding last-minute requests, manually updating sheets, dreading time off because no one else wants to touch the system. One wrong change to someone’s schedule, and suddenly the whole system collapses.
This isn’t just chaotic. It’s unnecessary—and entirely avoidable with the right software.
Something that enables you to do more meaningful work instead of managing a flood of emails and Slack pings, and constantly worrying that one misstep will disrupt the whole office.
I’ve reviewed 6 of the best office parking management software to help you find the right fit—starting with Awaio, our all-in-one parking solution for hybrid workplaces. I also answered common technical questions at the end of the list to help your search.
Whether employees are planning their week on a weekend or booking on the go, they can easily check live availability and book all the office resources they need for the week.
In the parking & mobility section, users can:
- Instantly see which parking spots are available or occupied.
- Reserve spots in advance for specific days and times.
- Filter for EV charging stations when needed.
- Use interactive wayfinding to locate their reserved spot quickly
- Release a reserved spot with a click if plans change—making it immediately available to others.
That way, employees come to work with peace of mind, knowing that their basic office needs are certainly met. No more daily races for parking spots.
For office managers, you can finally manage the workspace with confidence, improve space utilization, and reduce costs without the usual manual coordination.
”From the start, we wanted to move away from key and card management for lockers and storage [and parking spaces], which has traditionally been a burden in terms of flexibility and administration. Once we realized we could get a system that manages everything—from meeting rooms and desks to parking and digital key handling—the choice was clear.
Nina NilssonOffice and Mood Manager
Olink Proteomics.
See how you too can reduce workplace & office management fatigue with Awaio.
Awaio key features
- Dynamic allocation for sharing limited parking spots
- Customization and flexible booking rules
- Centralized office space usage analytics
Dynamic allocation for limited parking spots
Awaio enables companies to make the most of limited parking capacity by allowing employees to share spots based on actual availability—not fixed assignments.
Employees with an assigned spot can make it available to other team members when they’re working remotely, on vacation, or simply not coming in.
Instead of assigned parking spots sitting unused, every spot has the potential to serve multiple people across the week. That way, you can share 40 parking spots among 100 employees with varying needs, without manual coordination or overhead.
Employees who book a parking spot through Awaio can open the parking garage door directly within the app. This removes the common frustration of having to maneuver the car just right to align with an RFID reader, often requiring employees to lean out of their car or even step outside to scan the tag.
With Awaio, employees can enter and exit the garage with just a tap on the phone—removing the need for physical cards or tags.
Customization and flexible booking rules
As an administrator, you’ll get full control over how shared parking spaces are allocated and accessed. You can configure rules that define:
- Who can book: For example, you can allow employees to book at any time while limiting consultants to booking only when surplus spaces are available.
- How many parking spots can be booked per user or project group
- When booking is permitted (e.g., same-day vs. in advance)
To minimize unused reservations, you can set booking confirmation so that users can confirm their booking within a specified window before the scheduled start time. If the booking isn’t confirmed, the resource is automatically released, ensuring unused slots don’t sit idle.
That’s one of many ways Awaio ensures fair access to limited resources, reduces ghost bookings, and maximizes utilization—without requiring constant manual oversight.
Contact us to discuss your office parking management needs.
Centralized office space usage analytics
In hybrid workplaces, where employees average 2.6 in-office days per week, office resources—like desks, lockers, or meeting rooms—often sit unused on certain days. Without data, it’s hard to know which areas are underused or when to scale back. That’s why visibility into actual usage patterns is essential to reducing overhead and aligning the office with real demand.
Awaio’s centralized analytics suite helps you take control of space usage with real-time, actionable insights. From a single dashboard, you can:
- Identify peak days and plan office resources and maintenance schedules accordingly
- Monitor usage patterns of desks, lockers, meeting rooms, and parking spots to ensure availability matches employee needs
- Evaluate how frequently each resource is used to decide whether to repurpose, scale back, or expand certain assets
With this data, you can confidently make decisions like downsizing underused areas or redesigning layouts to better reflect real demand.
Pros
- Provides a comprehensive workplace management suite to manage all workplace resources, such as parking, desks, lockers, meeting rooms, charging spots, etc.
- Setup doesn’t require hardware investments or maintenance
- The modular pricing structure makes it scalable and flexible enough to adapt to your needs.
- Supports unlimited users.
- Employees can log in with their company account instead of creating a new password.
- Built-in payment gateway for processing guest parking or internal payments
Cons
- Visitor management functionality is launching soon.
Pricing
Awaio’s pricing model is designed to grow with your organization. Instead of paying per user, you pay based on the number of parking spots managed through the platform.
Let’s say you’re managing up to 20 parking spaces, you can get started for a defined monthly cost. As parking demand fluctuates—due to hiring, policy changes, or office attendance—you can scale your subscription up or down accordingly.
Sounds like what your team needs? Contact us to identify your specific needs and optimize your parking space.
How Awaio compares to other solutions
| Name | Awaio | Parkade | Ronspot | ParkingPass | ParkHub | Parkable |
| Best for | Sharing and managing resources in hybrid workplaces. | Suitable for multi-family buildings. | Ideal for SMBs looking to try out a parking management system for free. | Managing public parking lots. | For universities and entertainment, or sports events. | Tailored to commercial buildings and workplaces. |
| Standout feature |
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|
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| Hardware requirements | None (integrates with access control systems) | Yes | Yes | Yes | Yes | Yes |
| Interactive floorplans |
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No | Yes | Yes | No | Depends on your location and whether you already have a site plan. |
| Pricing |
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Not publicly available. |
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Not publicly available. | Not publicly available. | Not publicly available. |
| Analysis and reporting | Yes (detailed utilization data for all shareable resources, including parking spaces). | Yes | Yes | Yes | Yes | Yes |
Need desk-sharing software for your hybrid office? We reviewed 9 options, including Awaio.
2. Parkade — Residential and Multi-family Parking Management Software
Parkade is a parking management software for property managers to manage apartment buildings, hotels, and condos. Its mobile and web app offers tools for reserving spaces, processing payments, and reporting mis-parked cars.
Parkade also provides visitor parking management features. Through the mobile app, residents can either book a visitor parking space or contact the admin to add guests to the portal.
If the resident chooses the latter, the visitor will receive a unique link, which they will use to access the pre-assigned parking space.
Key features
- Visitor parking
- Revenue management
- Booking rules:
- Property management integration
- Mobile app
- Short-term parking
Parkade reviews from real users
“I really enjoy Parkade, especially since it took a lot of work out of my hands.“ (source).
“The best new feature for us since implementing Parkade is being able to have more guest parking for our residents’ guests, as well as getting real-time solutions for problems related to a parking space being occupied.“ (source).
“The feature to send a guest a link to open the garage to access a guest reservation requires the guest to download the app.“ (source).
Pros
- Integrates with parking management systems.
- Responsive customer service.
- The mobile app interface is intuitive.
Cons
- Pricing is not publicly available.
Pricing
- Contact Parkade for pricing.
Need a tool to share and manage meeting rooms with custom rules? Check out our review of Awaio’s room booking software and 4 other options.
3. Ronspot — Free Parking Management Software For Small Workspaces
Ronspot allows users to reserve parking spaces, desks, and meeting rooms for free for the first 12 months. While the offer is limited to a select number of organizations, it supports unlimited users, and employees can book up to 3 days in advance.
Through Ronspot’s admin panel, managers can allocate booking credits to employees. Once those credits run out, employees must wait until the following week to book again. This prevents space-hoarding and helps reduce parking disputes.
Ronspot also features an interactive map, allowing employees to check availability and book a space from their mobile devices in just two clicks. However, unlike Awaio, Ronspot’s map doesn’t display the names of users occupying each spot — a trade-off that limits admin visibility but enhances employee privacy.
Key features
- Booking rules and conditions
- Analytics dashboard
- Booking credits
- Automated check-in
- Interactive map
- Access control system integrations
Ronspot Reviews from Real Users
“The system is easy to use for staff on their laptop or mobile device.“ (source).
“The setup and support throughout the initial implementation phase were first class.“ (source).
“Some settings can’t be done by ourselves (especially bulk operations).“ (source).
Pros
- Transparent pricing.
- It has a free tier you can use for 12 months before committing to the paid tiers.
- Offers features for managing desks and meeting rooms, too.
Cons
- Core features such as barrier integration, advanced analytics reports, booking in advance, and visitor management are restricted to the most expensive tier.
- Interactive maps can only be uploaded by Ronspot’s team.
Pricing
- Free for 12 months
- Premium plan: $43.53.
- Enterprise plan: $87.06
4. ParkingPass — Community Parking Management Software
ParkingPass is best for property managers managing various facilities, including universities, municipalities, and condominiums. Its most valuable feature is guest parking, which allows residents to register guests without the intervention of administrators.
In addition, the software integrates with cameras to read vehicle license plates and ensure that only authorized vehicles access the parking lot.
Unlike most public parking management platforms, ParkingPass is entirely paperless. All parking permits, citations, and tickets are digital, making it a sustainable solution.
Key features
- Interactive map
- Automated parking permits
- Payment gateway
- License plate reader
- Community dashboard
- Parking reports
ParkingPass reviews from real users
“The integrated LPR cameras have made it easy for our patrollers to enforce the parking rules in the communities, with less risk of givebacks.“ (source).
“ParkingPass takes care of our parking headaches. It simplifies the process and it puts the accountability where it should be, on the residents.“ (source).
“With the ParkingPass system, not only are the resident ALL registered but we have been able to generate income for the Association, which has helped with improving the community.“ (source).
Pros
- Digital parking permits.
- Responsive customer service.
- The integrated LPR feature makes it easier to fish out unauthorized vehicles.
Cons
- Requires hardware and an extensive setup process.
- Unavailable pricing details.
- Only admins can view the interactive map.
Pricing
- Contact ParkingPass for pricing.
5. ParkHub — University and Event Parking Management Software
While ParkHub’s parking management solution is mostly used in universities, it also serves airports, events, municipalities, and commercial real estate. At the top of its feature set is its integration with major ticketing platforms. This allows parking enforcement managers at special events to collect credit card payments for spaces.
Key features
- Real-time parking occupancy data.
- Mobile point of sale.
- Digital payment platform integration.
ParkHub reviews from real users
“What I like about Parkhub is the flexibility to improve their product. From the time I started using it till this day, Parkhub has evolved and brought new features“. (Source).
“I’d like the battery life to work a little better since we often have attendance for 12+ hours“. (Source).
“Battery life is an issue when it comes to colder, longer days.“ (Source).
Pros
- Provides polished and well-structured parking data insights.
- Offers learning resources for aspiring and current parking administrators.
- Responsive customer success team.
Cons
- Installing and maintaining the hardware can strain your budget.
- It only has features for managing parking spaces, unlike other options on the list.
Pricing
- Contact Parkhub for pricing.
6. Parkable — Commercial Building and Workplace Parking Management Software
With Parkable, property managers can identify and immediately free up idle spaces for tenants and employees, minimizing waste and revenue losses. Additionally, Parkable enables employees and residents to reserve, share, and pay for parking spots without admin intervention.
Key features
- Comprehensive usage and revenue report.
- Self-serve booking.
- Access control integrations.
- EV charging.
- Visitor parking management.
- Shared pools.
- Interactive map.
Parkable reviews from real users
“The reporting suite makes it easy to see how often our parking spots are being utilized and understand how much of our parking cost we’ve offset. The revenue is paid into our account monthly without a hitch!“. (Source).
“The admin dashboard takes a little bit of getting used to finding your way around, but once you’ve done it a few times, it is simple to use.“ (Source).
“Sometimes our parking stackers need to be taken offline for maintenance. Using the admin panel, I can make these bays unavailable for these occasions.“ (Source).
Pros
- Users can book and pay for spaces via the app.
- The mobile app is easy to use.
- Responsive customer service.
- The self-serve management feature reduces admin time.
Cons
- It has only features for parking management.
- The interactive map is only viewable from the admin interface.
Pricing
- Contact parkable for pricing
Frequently asked questions
What Is Parking Management Software?
Let’s break it down:
- Parking management refers to the act of managing parking spaces to ensure everyone using the facility has a place to park their vehicles.
- Parking management software is a typically web or mobile-based application used to organize, monitor, and control parking spaces. It automates spot assignment, duration tracking, booking rule enforcement, and other parking management tasks.
- A parking management system encompasses the various approaches used to manage a parking space. These range from using pen and paper, and paper permits to modern options such as Bluetooth-enabled systems. Each approach has unique working principles, pros and cons.
- Smart parking management systems involve advanced technologies such as IoT, sensors, digital signage, RFID, cameras, and NFC. Parking management software works with some of those smart systems.
So you see, parking management systems encompass a wide range of working principles, each influencing how software operates. Since parking management software is designed to operate within these systems, understanding the different types of software and how they integrate with specific systems is essential before comparing brands.
Types Of Parking Management Software
Parking management software solutions can be categorized based on their system of operation— the approach used to facilitate parking management. Here are the types you’ll find, and their pros and cons:
- Ticket-based systems can track parking duration and fees and then dispense tickets containing barcodes and QR codes to drivers. They are best for commercial parking lots because they help with payment collection. There are ticket-based systems that use mobile software applications to manage the operation. However, they still require frequent maintenance of barriers and may malfunction during peak traffic.
- RFID-based systems read unique RFID decals or tags embedded in windshields to deny or grant vehicles entry to parking lots and garages. Although they are fast and accurately identify authorized vehicles, they incur huge setup and ongoing costs. Plus, tags eventually wear out or are misplaced. You can also manage part or whole of the operation with software.
- Sensor-based systems work with cameras and IoT sensors. They detect vehicular presence in parking spaces, read license plate numbers, and provide real-time availability data. Although they provide accurate data on parking occupancy, they are expensive to install and maintain.
Bluetooth-enabled systems allow drivers to enter or exit parking facilities using a smartphone or BLE device as a wireless key. Instead of pulling a ticket or using a physical card, the driver’s Bluetooth-enabled smartphone communicates with a receiver at the gate to grant access. They are the most hand-free option. Drivers do not need to roll down windows, pull tickets, or even press a button in many cases.
| Feature | Bluetooth Parking Systems | Barrier/Ticker-based Parking Systems | LPR Parking Systems | RFID Parking Systems | IoT-Enabled Smart Parking Systems |
| Cost | Moderate initial cost | Higher initial cost | High initial cost | High initial cost | High initial cost |
| Ease of Implementation | Moderate | Moderate | Complex | Moderate | Complex |
| Security | Moderate | Moderate to high | High | High | High |
| Efficiency | Moderate | Moderate to high | High | High | High |
| Scalability | Moderate | Moderate | High | Moderate | High |
| Maintenance | Low | Moderate (hardware & software) | Moderate (hardware & software) | Moderate (hardware & tags) | Moderate to high |
| Technology Complexity | Low to moderate | Moderate | High | Moderate | High |
| User Convenience | Moderate | Moderate | High | High | High |
Now that you know all the various approaches to managing parking spaces with software—their pros and cons too, you can decide what to look for in the ideal vendor based on your needs.
What To Look For In Parking Management Software?
Every parking management software should provide the ability to:
- Monitor real-time parking availability
- Track occupancy rates and usage trends
- Control who has access to the parking garage
- Find where parking spaces are located
However, due to each facility’s diverse needs, a feature considered essential by one manager could be unnecessary for another. If you manage a paid public parking garage, you would need parking management software with a payment processing system.
Benefits of Using Parking Management Software
There are multiple benefits to using parking management software. Here are the key ones:
- Save admin time: Allowing users to reserve and pay for spaces themselves frees up more time for facility managers to handle other core tasks.
- Maximize parking space utilization: With the help of real-time availability dashboards, facility managers can track and manage space utilization.
- Access parking usage insights: Parking management platforms provide valuable data to guide decision-making.
- Boost security: With the help of access control systems, organizations can ensure only authorized vehicles gain access to the parking garage or lot.
