ROI at every level

Simplify operations. Unlock strategic value

In most organizations, access and workplace resources are managed through scattered systems. Desks and rooms in one tool, lockers via keys or RFID, parking through emails — and little to no digital access. The result? Wasted time for employees, manual work for admins, and zero visibility for leadership.

Awaio replaces them all. One platform for everything — with real-time access, full control, and no hardware chaos.

That’s where Awaio changes the equation.

The Shift: One operational engine

Awaio replaces 5–10 disconnected systems with one smart, fully digital platform. No cables. No displays. No extra infrastructure.

From day one, Awaio delivers real-time booking, planning, and usage across all workplace resources — desks, rooms, lockers, parking, bike chargers, and more — without the operational clutter.

With Awaio, you unlock flexibility, reduce costs, and gain full visibility — all from one interface.

What Workplace tech actually cost

Let’s unpack the true price of the current model:

Define resource behaviour by division, site, department, team, or individual

• Configure who can book, how often, for how long, and under what conditions
• Dynamically adapt usage logic based on working styles, collaboration needs, and productivity targets

Why this scales across the organisation

1. Workplace policy meets real-world work
   You no longer need to guess how space will be used — or enforce blanket policies that don’t fit everyone. Booking rules bring flexibility and fairness by aligning access with work purpose and activity. Each function feels supported, and no space is left idle just “in case.”
2. Empowers teams while keeping control
   Local teams gain autonomy to work the way that fits them best. At the same time, central administration retains full visibility and strategic control. Group-level directives can be translated into practical booking frameworks without friction — across any number of sites.
3. Supports organisational change & growth
   Whether you’re merging teams, onboarding hundreds of new hires, or adjusting to hybrid flows — Awaio lets you recalibrate resource usage in minutes. New rules can be created, duplicated, or sunset as needed — with no need for IT, sensors, or infrastructure changes.

Do more — With less

The Awaio Setup:

• One-time setup: ~€3,000

• Monthly license: ~€3,000

• Includes:

  • All booking functions

  • Real-time planning, communication, locate and team interactions + analytics

  • Branded mobile & web apps (IOS & Android)

  • Custom maps & signage

  • Admin portal

  • Unlimited users

  • Full multi-site scalability

Add smart locks and access hardware once — get seamless control in one system.

* Example: Office with ~1,000 employees

All managed in the same system — no integrations or infrastructure needed.

Turn linear costs into lasting value

Awaio doesn’t just digitize. It simplifies and optimizes.

• No more juggling 10 tools

• No more idle rooms or locked-up lockers

• No more surprise license renewals or support tickets

• No more lost productivity from not finding a parking spot, desk, room, or colleague

Instead, you get:

• Live resource sharing across teams and departments

• Central policies with local flexibility

• Instant visibility on usage, behavior, and demand

• One platform that grows and adapts with your needs

Why It Scales

Whether you’re operating one floor or 50 buildings, Awaio provides a frictionless path forward:

• No IT projects

• No maintenance contracts

• No hardware failures

• No budget blowups

Just one scalable platform powering modern workplaces — equitably, efficiently, and intelligently.

The Outcome

• €1M+ in annual value unlocked
• 10 fewer systems to manage
• No friction and less stress — leading to happier, more productive teams
• 1000s of hours saved — 15 minutes a day equals 55,000 hours/year
• 30–50% less procurement needed
• Every employee gains full control and daily overview — right in their pocket

* Example: Office with ~1,000 employees

One platform, not ten