Top 6 Condeco (Eptura) Alternatives for Better Workspace Management in 2025

1. Awaio

Best for: Mobile-first workspace management with hands-free MS Outlook integration

Awaio is the only platform that handles your entire workspace—desks, rooms, lockers, parking, and EV charging stations—without making you install sensors, screens, or complex IT infrastructure. 

Instead of waiting for IT to reconfigure hardware, you can track usage trends and change the layout in Awaio without reconfiguring cables and sensors.

This makes it a perfect fit for offices that need to adapt quickly as schedules and collaboration patterns change. No more calling technicians to move cables when teams reorganize. No more budget discussions about costly sensor installations every time you add a resource.

Let me show you why teams switching from Condeco find Awaio more reliable.

Why Awaio Works Better Than Condeco

While both Awaio and Condecco support workspace resource management, Awaio delivers a more stable, user-friendly experience without the extra cost of expensive hardware. 

With Awaio, you enjoy:

• Secure access to spaces without hardware installations
• Higher adoption rates thanks to full mobile functionality
• Zero booking conflicts with stable Microsoft and Google integrations
• Advanced analytics to optimize space without paying for extra add-ons

Here’s how that actually works in practice.

#1. Control access to spaces without hardware installations

With Condeco, securing lockers, parking spaces, and private rooms means installing RFID readers, sensors, and managing physical access cards. That’s expensive upfront and costly to maintain.

Awaio replaces all of that with smart locks you install in minutes, on barrier gates, garage doors, lockers (new or existing), and even room doors. No wiring. No IT setup. No sensor installations.

From there, everything happens in the app. When someone books a locker or parking space, they get a digital key on their phone—no RFID badges to carry, no codes to memorize.

Employees can even share locker access with coworkers, eliminating those constant help desk requests that clog your queue and eat into your day.

But the real advantage? The mobile app.

#2. Increase adoption rates with mobile-first booking

Whether at home on a weekend, on the bus, in the parking lot, or between meetings, your co-workers can easily plan their day and book resources in Awaio. Instead of waiting until they’re at their desk to view floor plans or confirm availability, Awaio makes it easy for them to:  

• Find the right resource instantly using filters for monitors, dual screens, quiet zones, or any attribute that matters.
• Check availability at a glance with color-coded floor plans that adapt to any screen size—no zooming or squinting.
• See where teammates are sitting now and later, then book nearby without back-and-forth messages.

This is where Condeco consistently falls short. Users complain they can’t effectively use the mobile app for basic resource booking tasks.

#3. Prevent booking conflicts with stable Microsoft and Google integrations

Awaio integrates reliably with Microsoft 365, Microsoft Teams Rooms (MTR), and Google Workspace. That means employees can reserve resources without switching apps, and resource availability and booking records stay in sync.

Once you integrate your preferred calendar and workspace tools with Awaio, you’ll experience:

• Fewer conflicts — Reservations made in the app or via Google/Outlook sync in real time, keeping availability data accurate
• Easier cross-domain collaboration — Teams using different email domains can still book and share spaces without complex workarounds—API connectors or third-party sync tools—that break.
• Smoother hybrid meetings — Room bookings connect directly with MTR devices, so employees who book a room can walk in, tap once, and start their hybrid meetings on time.

Because Awaio works reliably inside the tools employees already use, they can book with confidence, while you spend less time fixing conflicts and sync issues.

#4. Optimize space without paying for extra add-ons

Awaio shows you how your workplace is actually used, right out of the box. No extra analytics modules to buy. No hardware sensors to install.

Usage data comes from everyday actions like SSO logins and QR code check-ins, displayed in a dashboard that shows:

• Utilization rate: See which resources are actively used versus those that sit idle. That way, you can right-size your space without negatively affecting employee experience.
• Inventory overview: Track the live status of every desk, room, locker, or parking space—whether it’s free, booked, or assigned. This lets you redistribute underused assets.
• Peak vs. off-peak usage: Identify the busiest hours for desks, rooms, lockers, and parking spaces. This helps you adjust booking rules and better schedule office activities.
• Proximity insights: Measure how often employees book near teammates. If certain teams consistently try to sit together, you can adapt seating layouts or create dedicated zones to boost collaboration.

This way, you can always repurpose underutilized resources and provide the exact amount of resources employees need, without incurring extra costs.

Want to see how this works in your office? Book a one-on-one walkthrough of Awaio and explore how to get complete workspace visibility without extra fees or sensor installations.

Awaio Key Features

• All-in-one workspace management (desks, meeting rooms, lockers, parking, EV charging stations)
• Custom booking rules
• Google Workspace and Microsoft 365 integration
• SSO login
• Real-time utilization data

Awaio Pros

• Centralizes office resource management in one hub—no extra booking or tracking tools to maintain.
• Employees book and confirm availability in seconds by scanning QR stickers.
• Customize the UI with your logo and colors to deliver an on-brand, professional experience for employees and visitors.
• SSO with Google and Microsoft cuts password friction and helps with desk resets.
• Auto-release no-shows via SSO + QR scans, so unused rooms/desks return to the pool and waste is prevented.s

Awaio Cons

• Visitor management launching later this year

Awaio Pricing

• Desk management: €69/month
• Room booking: €10.9/month
• Office map: €190
• Smart locks: starting from €99/lock

Unlike Condeco (Eptura Engage), where essentials like analytics are sold separately, Awaio gives you the complete package from day one. Every module includes everything you need—analytics and full functionality—at no extra cost.

2. Skedda

Best for: Shared spaces that need to manage multiple user types with different access levels or booking privileges.

Skedda is a workplace management platform for organizing rooms, desks, parking spaces, and visitors. It integrates with Slack, Microsoft 365, and Google Workspace, allowing employees to find and book what they need without leaving the tools they already use every day.

Why Skedda is a great Condeco alternative

Condeco supports basic booking rules—but they start to fall short when your scheduling needs get more complex. Skedda, on the other hand, is built for that exact level of control. Its Rules & Roles engine lets you:

• Restrict bookings by user, team, time, or day.
• Control visibility so only eligible users see certain rooms or desks.
• Set quotas and buffers to control how often or how long specific individuals or groups can reserve resources.
• Define rules for canceling bookings..

That said, Skedda’s pricing is based on the number of spaces you manage. This means that as you add more desks, rooms, or parking spots to the platform, your costs increase—even if your team size and overall usage stay the same.

Want to manage resources without worrying about cost escalations whenever you hire a new employee? Check out some cost-effective Skedda alternatives.

Skedda key features

• Advanced rules engine
• Interactive floor plans
• Desk, room, parking space, and visitor management
• Detailed analytics and reporting
• SSO
• Third-party tool integrations (like Slack, Microsoft 365, and Google Workplace)

Skedda pros

• Employees can find and reserve resources right within the tools they already use, such as Slack, Outlook, and Google Calendar.
• Skedda gives each customer a free floor plan design. All you need to do is upload a rough sketch of your office’s layout, and Skedda’s design experts will turn it into an interactive map.
• You can use the free trial to test the platform before committing financially.

Skedda cons

• Essential features, such as check-ins, detailed analytics, and advanced resource allocation, are only available on the most expensive plan.
• Every new room, desk, or parking space counts toward your plan’s limit. As your workplace grows, costs rise quickly.

Skeda pricing

• Starter: $99/month per space
• Plus: $149/month per space
• Enterprise: $199/month per space

It has a 30-day freemium plan.

3. Robinpowered

Best for: Organizations managing several offices or campuses where layouts, departments, or resource allocations change often.

Robinpowered supports desks, meeting rooms, and parking spaces out of the box. Beyond that, it also includes a custom resource creator that lets you design and manage other workspace assets—like lockers, storage areas, or equipment hubs—without relying on external tools. 

Why Robinpowered is a great Condeco alternative

Instead of dealing with the hassle of uploading new floor plans or contacting support every time you want to make layout changes—as some tools like Condeco require—Robinpowered makes the process simple.

Its built-in layout editor lets you redesign your workspace in real time with an intuitive drag-and-drop interface. You can:

• Move desks and rooms to match evolving team layouts.
• Create neighborhoods and shared zones for departments or project teams.
• Add or remove resources like lockers, parking spaces, or meeting rooms in just a few clicks.
• Adjust permissions and visibility instantly, so employees always see accurate availability.

This means you can adapt your office layout at any time—responding to new team structures or booking trends on the fly—without waiting weeks for support to step in.

However, users say the dashboard and status screen often show incorrect times and dates—a known bug that’s been reported but remains unresolved. 

This makes it hard for users to trust real-time availability or scheduling data.

Robinpowered key features

• Room scheduling
• Wayfinding and office maps
• Visitor management
• Space management (supported by AI)
• Workplace analytics

Robinpowered pros

• Users praise the platform’s user interface on the web app and mobile application. This reduces the time it takes for employees to learn the platform.
• The AI assistant can predict future space needs by looking at past usage trends, making it easier for managers to plan ahead.
• The space management feature includes a drag-and-drop feature that allows you to easily reconfigure layouts in minutes.

Robinpowered cons

• Users report that the dashboard often shows incorrect times and dates—a long-standing bug that still hasn’t been fixed.
• Employees in multi-tenant environments are sometimes unable to view rooms when booking via Outlook. This causes confusion and delays.

Robinpowered pricing

• Contact the sales team for a quote.

4. Deskbird

Best for: Managing bookings alongside hybrid policies

Looking for Deskbird alternatives that better fit your budget? Check out some Deskbird alternatives for hybrid workplaces.

Deskbird key features

• Desks, rooms, and visitor management
• Hybrid policy management
• Two-way sync with MS Teams, Slack, Outlook, Google Calendar, and HR software.
• Workplace surveys
• Analytics
• Interactive floor plan

Deskbird pros

• Deskbird connects effortlessly with Microsoft Teams, Slack, Outlook, Google Calendar, and leading HR systems.
• With Deskbird’s modular pricing, you pay only for what you need. That means you get full functionality without paying for unnecessary extras.
• Employees are automatically checked in upon arrival, eliminating forgotten check-ins and freeing up unused desks for others.

Deskbird cons

• On the two lower plans, users can’t break down usage analytics by individual or team. This makes it harder to make data-driven decisions about space allocation and policy adjustments.
• The per-user pricing structure increases subscription fees as you add more employees, contractors, and so on.

Deskbird pricing

• Starter: $2.80 per user/month
• Business: $2.95 per user/month
• Professional: $3.4196 per user/month
• Enterprise: Contact for pricing

5. Yarooms

Best for: Organizations that use both Microsoft and Google tools and need a single platform to sync bookings.

YAROOMS is a workplace management platform designed to simplify hybrid scheduling and space booking. Its Team Calendar gives everyone a clear, real-time view of who’s in the office, working remotely, or on vacation—all at a glance. This makes it easy for employees to coordinate their bookings without needing to message teammates.

Why Yarooms is a great Condeco alternative

We included YAROOMS because of its two-way integration with Microsoft, Google, and Zoom. When an employee books a room or desk in any of these tools, YAROOMS automatically updates the availability across all systems. 

For hybrid meetings, the booking details and video link appear instantly in both YAROOMS and the user’s calendar, ensuring everything stays in sync. This prevents double bookings and allows employees to reserve resources within the tools they already use.

However, it’s worth noting that YAROOMS’ pricing tiers include fixed space limits. Once you hit that limit, you’ll need to upgrade to the next tier—even if you don’t need the extra features. This means you may end up paying more simply to unlock additional space capacity.

Yarooms key features

• Desk and room booking
• Visitor management
• AI workplace assistant
• Analytics and reporting
• Third-party integrations
• Mobile app

Yarooms pros

• It integrates with all the major ecosystems.
• Employees can use the hybrid work status and team calendar to instantly see who’s in the office, remote, or off, and plan their day around teammates’ schedules.
• The AI chatbot enables employees to reserve resources using natural language. It works within the app, as well as Microsoft Teams and Slack.

Yarooms cons

• It supports only desk and room bookings.
• Users say the mobile app’s map view sometimes glitches

Yarooms pricing

• Starter: $99/month
• Business: $399/month
• Enterprise: $899/month

6. Dibsido

Best for: Small-sized companies starting workplace management on a budget.

Dibsido helps you manage parking spots, desks, and meeting rooms from a single platform. It also includes a front desk feature that lets workplace teams track visitor check-ins, manage parcel deliveries with automatic recipient notifications, and log incident reports—all in one centralized system.

Why Dibsido is a great Condeco alternative

Dibsido’s biggest advantage over Condeco is its free plan, which lets you test the platform before spending a dime. Even at this level, it includes features that other tools—like Condeco—often lock behind paid tiers:

• Advanced booking tools, such as visitor bookings, check-ins, and QR code access, so teams can manage resources efficiently from day one.
• Interactive floor plans that let employees see available spaces.
• Built-in reports and analytics to track how spaces are used.
• Mobile apps for iOS and Android, so employees can make or adjust bookings just as easily on the go as they can at their desks.

That said, users report that the custom time booking feature occasionally glitches. When entering times outside standard 15-minute slots, the cursor can jump or reset, making it tricky to set exact start and end times.

Dibsido key features

• Integration with Slack
• Interactive floor plans
• Mobile app
• Reports and analytics
• Resource bookings (desks, rooms, parking spaces, and carpools)

Dibsido pros

• The first 20 users are completely free, making it ideal for small teams to manage their workspace without extra costs.
• You can upload and customize your own floor plans, including color-coding occupied and available areas. This gives teams a clear, visual view of space usage at a glance.

Dibsido cons

• The check-in buffer time can’t be customized, which limits flexibility for teams that need different grace periods before releasing a no-show booking.
• Users complain that it’s not always clear which spaces are already reserved on the mobile app.
• It doesn’t support locker management.

Dibsido pricing

• Free plan

• Desk: Starting from €1.7 per user/month
• Parking: Starting from €4.2 per parking spot/month
• Room booking: €5.5 per room /month
• All-in-one (desk, parking, and room booking): €2.5 per user/month

Choose a Condeco Alternative That Lets You Manage All Resources and Deliver a Better User Experience

Condeco’s hardware requirements, unstable integrations, and limited mobile functionality create frustrating user experiences.

Awaio takes a different approach. It’s a hardware-free, mobile-first system that lets you manage every resource—desks, rooms, lockers, parking, and more—without the need for sensors, screens, or IT setup. Employees can book instantly from their phones, through Outlook or Google Calendar, or by scanning a simple QR code sign.